Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN June 8, 2009 7:00 P.M. Board present: Mayor, Jamie Schoolcraft; Aldermen Richard Simpson; Aldermen Doug Johnson; Aldermen Pat Lloyd; Aldermen Paul Hood; Aldermen Louie Amodeo; Aldermen Bryan Vincent. Also in attendance: Deputy City Clerk, Kate Gould; CFO, Karen Robson; Director of Development, Randy Brown; Director of Public Works, Charlie Jones; Director of Parks and Recreation, Kevin Mc Donald; Chief of Police, Tom McClain Park Board President and P&Z Vice Chairman, Lucille Murray; Waste Water Supervisor, Justin Reeves; City Attorney, Doug Harpool; Officer Bill Lingenfiesler. Guests: Gene Thomas, Dave Helton, Bunch Greenwade, Jim Rekus, Jay King, Alice Counts.. Also in attendance was Sarah Overstreet with the Cross Country Times newspaper. Mayor Jamie Schoolcraft led the Pledge of Allegiance. Mayor Schoolcraft called the meeting to order. Roll Call City Clerk, Dale Duvall called roll call-Aldermen Richard Simpson-present; Aldermen Doug Johnson-present; Aldermen Pat Lloyd-present; Mayor Schoolcraft-present; Aldermen Paul Hood-present; Aldermen Louie Amodeo-present; Aldermen Bryan Vincent-present. Agenda Amendments/Approval of Agenda Mayor Schoolcraft stated that we would be adding T-Mobile cell tower proposal to the development report on item #9. Motion made by Aldermen Lloyd with second by Aldermen Vincent to approve the agenda with the item addition. Aldermen Simpson-I; Aldermen Johnson –I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All voted aye. Motion carried. Minutes 05/25/09 Motion made by Aldermen Vincent with second by Aldermen Hood to approve the minutes of the regular meeting on May 25, 2009. Aldermen Simpson-I; Aldermen Johnson –I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. Motion carried. Citizens Input There was no citizen input. Financial Report Outstanding Bills: Motion made by Aldermen Simpson with second by Aldermen Johnson to approve the bill payments. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Board of Aldermen Minutes Page 1 of 4 June 8, 2009 Interconnect Payment Request: Aldermen Vincent asked if this was the last payment. Karen stated that she thought that there was one more payment. Motion made by Aldermen Lloyd with second by Aldermen Hood to approve the payment request. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Pool Payment Request: Aldermen Vincent asked if we were almost done with these payments. Karen stated that Larkin was done after this but that Carrothers has one more payment. The retainage fee for Larkin was set at10% on the pool requisition summary but the cost ended up being $8500.00 lower than projected. The pool ended up costing .25% more than originally budgeted. The total cost for the pool was 2,607,31.81. The Mayor informed the Board that theepool revenues were in for the first two weeks and that the total is $37,000. Karen had budgeted for $35,000 for the year. Motion made by Aldermen Vincent with second by Aldermen Amodeo to approve the payment request. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Sidewalk Pay Request: Motion made by Aldermen Vincent with second by Aldermen Johnson to approve the payment request. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Pool Expense Request: Karen stated to the Board that due to an erosion problem on the east and west banks of the pool that Lucille Murray had requested $2600.00 for sod to cover these areas as well as the front of the pool. Hydro seeding had been attempted but did not work due to the slopes. 2008 Audit Update: Karen stated that due to the growth of the city there are some adjustments that need to be done. She is working on redesigning some of the policies and will bring them back to the Board for approval. Police Department Report- Chief McClain gave the police report. The Police Athletic League (PAL) has started and there are 26 kids enrolled. Aldermen Lloyd asked how the crime statistics for this year compared with last year. The Chief stated that domestic violence calls were up but that everything else was comparable to last year. He informed Aldermen Lloyd that he could get him those numbers. Emergency Management Report-There was no report given. Development Report- Randy Brown stated that he has been working with the Police Department and the city clerk, Dale Duvall on the numerous long grass violations. The swimming pool had the final walk thru with Greene County building code officials. The preliminary design on the Hwy Z sidewalk project has begun. The bids have been received for the Jackson /160 Intersection project. The Farmer/Miller sidewalk project has been completed. Olson gave the contractor a punch list on 6/2/09 after the preliminary walk-thru. T-Mobile Tower Randy and some of the Aldermen met with Richard Parham of Selective Site Consulting for the possible lease agreement with T-Mobile at the Recreation Center. The tower would be 160-195 ft depending on FAA regulations. The lease agreement would be for $800.00 a month. Aldermen Lloyd stated that he is against the tower at that site. Aldermen Simpson Board of Aldermen Minutes Page 2 of 4 June 8, 2009 asked if 150 ft would be acceptable if that was FAA regulations. Mr. Parham did not know if that would be accepted. After discussion the Mayor recommended that the proposal go back to the Park Board for a recommendation and then back to the City Council. Motion made by Aldermen Hood with second by Aldermen Amodeo to send it back to the Park Board for recommendations. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Public Works Report-Charlie stated that Public Works has been busy after the latest storms. Public Works had a lot of help from Conco during the storms with generators and an electrician that they sent out. Conco also donated all of the wiring that was needed for the generators. The Meadows will begin chlorination of the water on 6/11/09. DNR was out last week and they were very pleased with our recordkeeping in regard to our daily dosage of chlorine. Charlie stated that Rick House had implemented a program to keep track of the levels. Mayor Schoolcraft expressed gratitude to Conco for all of their help during the storms. He also thanked SEMA for the two generators that they brought out for the city to use. Parks and Recreation Report -Kevin told the board that the pool and all the programs are going very well. The theme for the fall is “Year of the Family”. There are seven new sponsors for the fall program guide. The 2nd movie in the park is this Saturday. Kansas City Wizards donated equipment for the soccer department that will be distributed in the fall. Kate Gould finished up the article on the Willard Parks program for The Missouri Recreation and Parks Association. Kevin applied for a shade grant to go over the softball/baseball complex. The scoreboards will be installed after the end soccer and flag football season. The triathlon will be 6/20/09. Summer camp is in session. Freedom Fest is 7/4/09. Baseball renovation is complete. Aldermen Johnson asked the actual numbers of pool passes sold. Kevin told him that he can get that # for him. Community Relations Report-Kate stated that she has been working on the community survey. She hopes to have final report at the next council meeting, Kate added the Municipal Code of the City on the city website. The city newsletter is going to be published every other month instead of monthly. That will save the city about $1000.00 a month. Nuisance Ordinance Revision Mayor Schoolcraft stated that we are looking to change the ordinance because of the problems that we are having with tall grass and weeds and the process that is now involved in dealing with the issue. Aldermen Simpson stated concern for the people that have cattle, horses or cut hay. He said that 12 inches will not work for those people. He wants it rewritten for subdivisions at 8 inches and let the farms be exempt. Dale Duvall stated that the people with the large lots are being told that they need to bail the hay as well. Aldermen Lloyd asked about perimeters in other cities in regard to residential vs. large lots, field etc. Dale stated that she would call other cities for more information. The Mayor stated that we need to do something because we are having problems with the foreclosure houses. He stated that we do not want someone declaring one goat on 40 acres as a farm and that we need to leave some of that discretion up to the Developer of Development. Aldermen Lloyd asked if we could pass the ordinance with a clause to have further research done. Doug Harpool suggested that we postpone the ordinance and make the changes and bring it back to the board. Mayor Schoolcraft asked that both readings be completed at the next meeting to expedite the process due to the problem with high grass. Aldermen Amodeo asked that we not get caught up in the zoning as much as the viable and defendable use of the land. After much discussion about conditional use permits and other options the board voted to postpone the vote until the next meeting. Board of Aldermen Minutes Page 3 of 4 June 8, 2009 Motion made by Aldermen Lloyd with second by Aldermen Vincent to postpone the vote until the next meeting so that Doug Harpool can make changes to the ordinance. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Old Business: The Mayor stated that he met with the City of Springfield and the Greene County Commission last week. He wants to begin to work with the engineers and to get bids for the lines from the lift station at the lagoons to 103. Aldermen Vincent stated that he would like one of the Aldermen to go with the Mayor. The Mayor stated that he would take Pat Lloyd, the board president. Adjourn Meeting: Motion made by Aldermen Hood with second by Aldermen Simpson to close the open session. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Vincent-I. All votes aye. Motion carried. Meeting Adjourned. __________________________ Dale Duvall, City Clerk Board of Aldermen Minutes Page 4 of 4 June 8, 2009