Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN June 22, 2009 7:00 P.M. Board present: Mayor, Jamie Schoolcraft; Aldermen Richard Simpson; Aldermen Doug Johnson; Aldermen Pat Lloyd; Aldermen Paul Hood; Aldermen Louie Amodeo; Aldermen Bryan Vincent. Also in attendance: City Clerk, Dale Duvall; Deputy City Clerk, Kate Gould; CFO, Karen Robson; Director of Development, Randy Brown; Director of Public Works, Charlie Jones; Director of Parks and Recreation, Kevin Mc Donald; Chief of Police, Tom McClain Park Board President and P&Z Vice Chairman, Lucille Murray; Waste Water Supervisor, Justin Reeves; City Attorney, Doug Harpool; Officer Bill Lingenfiesler. Guests: Gene Thomas, Debbie Newman, Philip Birky, Terry Kathcart, David Hemphill, Dusty Bacon, Alexander Newman. Also in attendance was Sarah Overstreet and Lin Schenider with the Cross Country Times newspaper. Mayor Jamie Schoolcraft led the Pledge of Allegiance. Mayor Schoolcraft called the meeting to order. Roll Call City Clerk, Dale Duvall called roll call-Aldermen Richard Simpson-present; Aldermen Doug Johnson-present; Aldermen Pat Lloyd-present; Mayor Schoolcraft-present; Aldermen Paul Hood-present; Aldermen Louie Amodeo-present; Aldermen Bryan Vincent-present. Agenda Amendments/Approval of Agenda Mayor Schoolcraft stated that there were no agenda amendments. Motion made by Aldermen Lloyd with second by Aldermen Vincent to approve the agenda. Aldermen Simpson-I; Aldermen Johnson –I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All voted aye. Motion carried. Minutes 06/08/09 Motion made by Aldermen Lloyd with second by Aldermen Johnson to approve the minutes of the regular meeting on June 8, 2009. Aldermen Simpson-I; Aldermen Johnson –I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. Motion carried. Citizens Input There was no citizen input. Board of Aldermen Minutes 6/22/09 Page 1 Financial Report Outstanding Bills: Motion made by Aldermen Lloyd with second by Aldermen Vincent to approve the bill payments. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Carrothers Pymt: Karen stated that this is the last payment for Carrothers and they are asking that the certificate of final completion be signed. There are two items that are being handled as warranty items. These items are a hot water heater and a seal on the chemical pump. Aldermen Amodeo asked if the punch list has been done. Randy Brown stated that he met with Andy Smith of Larkin and Lyle Parson of Larson and went over a punch list that was created by Harold Clevenger. All items are completed except for the water heater and the seal on the chemical pump. Mayor Schoolcraft stated that the pool has been a tremendous success and that it is amazing that it was all accomplished in such a short period of time. Randy Brown stated that he has complete faith in Carrothers and that they have agreed to help us winterize the pool this Fall. Karen Robson stated that she felt that she was speaking for the city staff in stating that Carrothers is one of the most ethical and easy to work with companies that the city has ever worked with. Motion made by Aldermen Amodeo with second by Aldermen Simpson to approve the bill payments and sign the certificate of completion. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-Nay. 5 votes aye.1 vote nay. Motion carried. Karen stated that she placed the 2008 consumer confidence reports on our water system for Willard and the Meadows in the Aldermen packets and that it will be in the newspaper and available for citizens next week at city hall. Promulgation Statement: Motion made by Aldermen Lloyd with second by Aldermen Vincent to approve the Promulgation statement. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Ace Pipe Cleaning Presentation: Philip Birkey spoke about his companies services. Aldermen Lloyd requested a list of other cities that Ace Pipe Cleaning has done work for. Mayor Schoolcraft asked about the work that they are doing with Springfield that we have piggy backed on in the past. Philip stated that they just finished their second year contract and that we could possibly do that this year as well. Aldermen Amodeo asked if they also do the lining and Philip stated that it is contracted out. Mayor Schoolcraft asked the board to take some time over the next two weeks about the Meadows system and could be accomplished there. The ideas will be revisited at the next meeting. Hwy Z Sidewalk Project Agreement Ordinance: Aldermen Lloyd asked if Doug Harpool felt comfortable with the ordinance. Doug Harpool stated that it was fairly standard. City clerk Dale Duvall conducted the 1st reading. Motion made by Aldermen Vincent with second by Aldermen Lloyd to approve the first reading. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Board of Aldermen Minutes 6/22/09 Page 2 City clerk Dale Duvall conducted the 2nd reading. Motion made by Aldermen Simpson with second by Aldermen Johnson to approve the second reading. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. . Old Business: Aldermen Simpson stated that the meeting with Greene County last week at Willard city hall was very productive. Aldermen Simpson stated that Commissioner Coonrod stated at that meeting that the county and the city of Springfield are willing to work with us on the Meadows project and the lift station. Aldermen Simpson stated that he wants to meet with them to take advantage of this offer. Mayor Schoolcraft stated that he has calls into the city regarding possible sewer connection to Springfield. Doug Harpool stated that the contract between the city of Willard and Springfield prohibits the hook up to the lift station. The Mayor stated that we are waiting to hear back from Springfield to see if they want to do a new contract or amend the one we have. The city has also been in contact with the engineers and is getting prices on the project. Aldermen Simpson brought up the county’s help with the project on Jackson St. and that we should meet with the county to see what they are willing to help with. The attorney stated that when Willard and Springfield have a new contract that a meeting is a great idea. The Mayor stated that there are some extra monies from the Meadows project and that we are waiting for numbers and will hopefully have them for the next meeting. Aldermen Simpson asked if we are using Archer for the project and the Mayor stated that we under contract that is valid until the master sewer plan is finished. This contract was signed before the Mayor was elected into office. Aldermen Simpson asked who had been contacted in Springfield. The attorney stated that Ed Malter, the head of sewer for the city of Springfield, was out at the lagoons two weeks ago. Doug Harpool stated that we are still waiting to hear from the city of Springfield’s attorney as to whether they want to renegotiate the contract. Adjourn Meeting: Motion made by Aldermen Amodeo with second by Aldermen Lloyd to close the open session. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Vincent-I. All votes aye. Motion carried. Meeting Adjourned. __________________________ Dale Duvall, City Clerk Board of Aldermen Minutes 6/22/09 Page 3