Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN AUGUST 24, 2009 7:00 P.M. Board present: Mayor, Jamie Schoolcraft; Aldermen Pat Lloyd; Aldermen Paul Hood; Aldermen Louie Amodeo and Aldermen Bryan Vincent. Aldermen Doug Johnson was not present. Staff in attendance: City Clerk, Dale Duvall; Deputy City Clerk, Kate Gould; Director of Development, Randy Brown; Tami Cobb, Head Cashier; Interim Director of Public Works, Justin Reeves; Director of Parks and Recreation, Kevin Mc Donald; City Attorney, Doug Harpool; and Police Officer Bill Lingenfiesler. Guests: Gene Thomas, Lucille Murray, Valorie Simpson, Blaine Kennard and Dave Hemphill. Lin Schneider with the Cross Country Times newspaper. Attorney Doug Harpool opened the PUBLIC HEARING TO CONSIDER THE PROPERTY TAX LEVY FOR 2009, GENERAL FUND TAX LEVY IS 0.3941 & PARK TAX LEVY IS 0.1206. There were no comments or questions from the citizens or the Board so the hearing was closed. Mayor Schoolcraft led the Pledge of Allegiance. Mayor Schoolcraft called the meeting to order. Roll Call City Clerk, Dale Duvall called roll call-Aldermen Richard Simpson-present; Aldermen Doug Johnson------; Aldermen Pat Lloyd-present; Mayor Schoolcraft-present; Aldermen Paul Hood- present; Aldermen Louie Amodeo-present; Aldermen Bryan Vincent-present. Agenda Amendments/Approval of Agenda Mayor Schoolcraft stated that the Click it or Ticket Contract needed to be added as item #9. Motion made by Aldermen Vincent with second by Aldermen Lloyd to approve the agenda with the amendments. Aldermen Simpson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Minutes 08/10/09 Motion made by Aldermen Amodeo with second by Aldermen Vincent to approve the minutes of the regular meeting on August 10, 2009. Aldermen Simpson-Abstained; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. Four votes aye. One vote abstained. Motion carried. Citizens Input Lucille Murray spoke regarding her position on the Park Board not being valid due to an ordinance prohibiting a Park Board member receiving compensation. She asked that a public hearing be held. Blaine Kennard spoke re: city employee vs contracted employee. He would like the Board to reconsider their decision. He believes that the wording of the ordinance is such that she should be able to stay on the Board. He argued that the ordinance states “for the city” not “from the city.” Financial Report Financial Statements: Motion made by Aldermen Amodeo with second by AldermenVincent to approve the financial statements. Aldermen Simpson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Approval for payment to Hunter-Chase for the sidewalk project in the amount of $20,188.18. The Mayor explained to the Board that this amount includes a contract reduction amount of $2,157.00 for materials. Motion made by Aldermen Vincent with second by Aldermen Lloyd to pay the outstanding bill. Aldermen Simpson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Recycling Center: The Mayor stated that due to a large increase in the amount of trash that is being dumped at the recycling center that he wants the city to look at other sites that are not so out of the way. He stated that one site that is being looked at is next to the community building. A fence would be constructed to help with the noise for the neighbors. Aldermen Vincent stated that he did not like the idea of having the center next to the houses there. Aldermen Amodeo asked about a security camera and the cost and the Mayor explained that the costs would vary greatly depending on what type of system was purchased. Aldermen Simpson asked about putting it at the Police Station. Aldermen Lloyd and Aldermen Amodeo both stated that they liked the idea of having it at the Police Station and that they felt that people would be less likely to dump junk if it was located at the station. The Mayor stated that costs of moving the center as well as other site locations would be brought back to the Board. Employee Cell Phone Policy: The Mayor told the Board that the new policy only has a couple of changes. One change is that some of the employee cell phones were eliminated. The other change is that department heads reimbursement for their phones increased from $30.00 to $50.00 monthly. Motion made by Aldermen Lloyd with second by Aldermen Amodeo to accept the new policy. Aldermen Simpson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Click it or Ticket Contract: The Mayor informed the Board that he needed to have the Board’s approval to sign the contract. Motion made by Aldermen Simpson with second by Aldermen Hood to authorize the Mayor to sign the contract. Aldermen Simpson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. BILL NO. 09-21 ORDINANCE NO. 090914 ORDINANCE OF THE CITY OF WILLARD, GREENE COUNTY , MISSOURI TO ESTABLISH A PROCEDURE TO DISCLOSE POTENTIAL CONFLICTS OF INTEREST AND SUBSTANTIAL INTERESTS FOR CERTAIN OFFICIALS. First reading was conducted by the City Clerk, Dale Duvall. Motion made by Aldermen Amodeo with second by Aldermen Vincent to approve the first reading. Aldermen Simpson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Second reading will be done at the Board meeting on 09/14/09. BILL NO. 09-22 ORDINANCE NO. 090824 ORDINANCE PROVIDING FOR THE GENERAL TAX LEVY AND IMPOSITION OF ANNUAL TAX FOR GENERAL MUNICIPAL PURPOSES FOR THE YEAR OF 2009 AND FOR IMPOSITION OF ANNUAL TAX FOR PARKS. First reading was conducted by the City Clerk, Dale Duvall. Motion made by Aldermen Vincent with second by Aldermen Simpson to approve the first reading. Aldermen Simpson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Second reading was conducted by the City Clerk, Dale Duvall. Motion made by Aldermen Amodeo with second by Aldermen Lloyd to approve the second reading. Aldermen Simpson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Old Business Aldermen Vincent stated that he wants to hold a public hearing to re-appoint Lucille Murray to the Board. Aldermen Simpson said that the ordinance states compensation “for the city” not “from the city.” Doug Harpool stated that his interpretation is that Lucille cannot be on the Park Board and get paid. Aldermen Simpson brought up the fact that he does believe that the city clerk should be allowed to be on the Planning and Zoning. Doug Harpool stated that the ordinance reads that the city clerk can be a voting member of the Planning and Zoning if he/she lives within the city limits. Aldermen Simpson told the Board that the reason that the Board approved the compensation of Lucille is due to the amount of time and monies that she spends on the horticulture of the City. Doug Harpool stated that Lucille needs to submit receipts for purchases if they are calling the payment “compensation.” The Mayor informed the Board that nobody is against Lucille personally and that her work is greatly appreciated by all. The Mayor also stated that the Board can re-write the ordinance if they are not happy with the way that it reads. Aldermen Vincent asked for a motion to rewrite the ordinance. Doug Harpool informed him that a motion was not needed and that it would be best if the Board would just get together and decide how exactly they want the ordinance to read. Mayor Jamie Schoolcraft stated that the board would be going into closed session to discuss Chapter 610.021 #3 Personnel. Motion made by Aldermen Lloyd with second by Aldermen Amodeo to close the open session and open the executive session. Aldermen Simpson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Motion made by Aldermen Vincent and second by Aldermen Amodeo to close the executive session, open the open session, and adjourn. Aldermen Simpson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Meeting Adjourned. _____________________________ Dale Duvall, City Clerk _____________________________ Jamie Schoolcraft, Mayor of Willard