Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN MEETING MARCH 8, 2010 7:00 PM Board present: Mayor Jaime Schoolcraft; Aldermen Pat Lloyd; Aldermen Richard Simpson; Aldermen Doug Johnson; Aldermen Paul Hood; Aldermen Louie Amodeo and Aldermen Bryan Vincent. Also in attendance: Deputy City Clerk, Kate Gould; Chief Financial Officer, Karen Robson; Justin Reaves, Public Works Director; Tom McClain, Chief of Police; Randy Brown, Director of Development; Kevin McDonald, Parks and Recreation Director; Stacy Winters, Emergency Management Director; Brandon Eckhardt, Aquatic/Recreational Specialist; Police Officer, Bill Lingenfiesler; and City Attorney Doug Harpool. Guest present: Kevin Bell, Willard Public Works; Dave Blakemore, Willard Public Works; Tami Cobb, City Receptionist; Linda Murray, Municipal Court Clerk; Sarah Overstreet, Willard Cross-Country Times; Garth Adcock, T-Mobile; Rebecca Weddle, CBIZ; David Hemphill, Jim Vaughn, and Lucille Murray. Mayor Schoolcraft led the Pledge of Allegiance. Mayor Schoolcraft called the meeting to order. Roll Call Deputy City Clerk, Kate Gould called roll call. Aldermen Simpson-present; Aldermen Johnson-present; Aldermen Lloyd-present; Mayor Schoolcraft-present; Aldermen Hood-present; Aldermen Amodeo-present; Aldermen Vincent-present. Approval of Agenda Motion made by Aldermen Simpson and seconded by Aldermen Lloyd to approve the agenda. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd- I; Aldermen Hood-I; Aldermen Amodeo-I; and Aldermen Vincent-I. All votes aye. Motion carried. Approve Minutes of the February 8, 2010 Meeting Motion made by Aldermen Simpson and seconded by Aldermen Johnson to approve the minutes of the regular meeting on February 8, 2010. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; and Aldermen Vincent-I. All votes aye. Motion carried. Willard Board of Aldermen Meeting Minutes Page 1 March 8, 2010 Citizen Input Mr. Jim Vaughn spoke about the seatbelt law and stated that he thought it was unnecessary and he didn’t agree with those that had voted for the law. Lucille Murray informed the board that she was working on the Arbor Day presentation and would let City Hall know when it was set for the newsletter. Chief Financial Officer Report January Financial Statements: Karen thanked the Department Heads for their work in keeping expenditures down for the current year and spoke about new meters that staff had discovered that were cheaper and more environmentally friendly. Aldermen Lloyd asked about a year-to-date comparison to years prior to 2009 for revenues and expenditures. Karen will work on a spreadsheet for the next board meeting. Aldermen Simpson pointed out a “budgeted” line item that showed a negative. Karen stated that she must have entered the budget amount incorrectly and would have to check on the issue and would have an explanation at the next meeting. Motion made by Aldermen Lloyd and seconded by Aldermen Vincent to approve the January Financial Statements. Aldermen Simpson-N; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; and Aldermen Vincent- I. Five votes aye and one vote nay. Motion carried. Outstanding Bills: Motion made by Aldermen Simpson and seconded by Aldermen Hood to approve paying the outstanding bills. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; and Aldermen Vincent- I. All votes aye. Motion carried. Online Bill Pay Software: Karen explained that software needed from Data Technologies to allow for online utility bill payments was a total cost of $1,295 and would allow customers to set up a user name and password for future payments online to their account. Aldermen Vincent asked if the item had been budget for, and Karen stated that it was part of the budget. Willard Board of Aldermen Meeting Minutes Page 2 March 8, 2010  Motion made by Aldermen Lloyd and seconded by Aldermen Simpson to approve the purchase of software from Data Technologies for online utility bill payments, and authorize the Mayor to sign the agreement for the purchase. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; and Aldermen Vincent-I. All votes aye. Motion carried. 2010-2011 Group Insurance Renewal Karen informed the board that she had pursued numerous quotes in working with our insurance broker CBIZ for employee group insurance and after reviewing all the quotes and information she had two proposals for the Aldermen to consider. The first proposal would keep the current employee benefits the same, and the second proposal would keep the health insurance the same, but make dental and vision coverage optional. Karen pointed out that almost 100% of municipalities in the area and statewide cover the complete cost of employee’s health insurance. Aldermen Simpson asked some of the department heads their opinions on the proposals, and they acknowledged that employees would like to keep the same coverage, but if cuts had to be made to keep the line item under budget then a majority of employees seemed to agree that they would like to see dental and vision coverage made optional instead of paying a portion of the health coverage premium. Aldermen Simpson asked about other items that could be cut and stated he would like to keep coverage the same for employees. Aldermen Vincent stated he had spoken with one employee and that the second proposal was the option that this employee indicated everyone agreed upon. Aldermen Vincent thought we might make dental and vision optional this year and perhaps add it back to the budget next year. Aldermen Lloyd asked Karen how many employees actually used the dental and vision insurance and Karen stated that she was unsure and didn’t have a figure. Aldermen Simpson asked if there was more time to consider the proposals and Karen went over the timeline and expressed that it was a time crunch and needed to be decided tonight. Mayor Schoolcraft stated that he would like to keep benefits the same for employees, but due to budget constraints that we should strongly consider cutting dental and vision this year and perhaps add it back next year. Willard Board of Aldermen Meeting Minutes Page 3 March 8, 2010  Motion made by Aldermen Hood and seconded by Aldermen Vincent to approve the 2010-2011 group insurance with Principal Financial at the same rate as last year and to make dental and vision coverage optional for employees. Aldermen Simpson-N; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-N; and Aldermen Vincent-I. Four votes aye and two votes nay. Motion carried. Police Chief Report Tom McClain delivered the Police Chief’s Report. Emergency Management Director Report Stacy Winters delivered the Emergency Management Director’s Report. Planning and Development Director Report Randy Brown delivered the Planning and Development Director’s Report. Public Works Director Report Justin Reaves delivered the Public Works Director’s Report. Parks and Recreation Director Report Kevin McDonald delivered the Parks and Recreation Director’s Report. Community Relations Officer Report Kate Gould delivered the Community Relations Officer’s Report Softball/Baseball Field Use-Chamber of Commerce Tournament Kevin stated that the Park Board had recommend approval of the event. The board discussed a possible change in policy. Aldermen Simpson expressed concern about how to decide which groups get to use the fields and which groups do not. Motion made by Aldermen Hood and seconded by Aldermen Vincent to approve the Chamber of Commerce partnering with the Willard Parks Department for a softball tournament this spring/summer. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; and Aldermen Vincent-I. All votes aye. Motion carried. Willard Board of Aldermen Meeting Minutes Page 4 March 8, 2010 Ozarks Transportation Organization “TOP 50” Project Randy Brown, Director of Development explained the request from the Ozarks Transportation Organization for a pedestrian and connectivity project from Willard for a statewide list. Randy would like to submit a signalized intersection at Hunt Road and Highway 160 with a pedestrian crosswalk and sidewalks down Hunt Road. Randy stated that there are no assurances or guarantee of funding for the project or guarantee that it would be included in the final state list. Motion made by Aldermen Lloyd and seconded by Aldermen Johnson to approve the submission of the project to Ozarks Transportation Organization. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Park Board Appointment Motion made by Aldermen Lloyd and seconded by Aldermen Amodeo to approve the Mayor’s appointment of Blaine Kennard to the Willard Park and Recreation Advisory Board for a three year term. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. UTLITY BOARD ORDINANCE (1ST AND 2ND READING) BILL NO. 10-02 ORDINANCE NO. 100308 AN ORDINANCE APPROVING A MUNICIPAL CODE AMENDMENT TO SECTION 127.300 OF THE MUNICIPAL CODE OF THE CITY OF WILLARD PERTAINING TO THE UTILITY BOARD. First reading was conducted by Deputy City Clerk, Kate Gould. Motion made by Aldermen Vincent and seconded by Aldermen Simpson to approve the first reading. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Second reading was conducted by Deputy City Clerk, Kate Gould. Motion made by Aldermen Johnson and seconded by Aldermen Hood to approve the second reading. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Willard Board of Aldermen Meeting Minutes Page 5 March 8, 2010 SPRINGFIELD ANIMAL CONTROL AGREEMENT ORDINANCE (1ST AND 2ND READING) BILL NO. 10-03 ORDINANCE NO. 100308A AN ORDINANCE ACCEPTING THE RENEWAL OF CONTRACT AGREEMENT WITH THE CITY OF SPRINGFIELD RELATED TO ANIMAL CONTROL. First reading was conducted by Deputy City Clerk, Kate Gould. Motion made by Aldermen Vincent and seconded by Aldermen Simpson to approve the first reading. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Second reading was conducted by Deputy City Clerk, Kate Gould. Motion made by Aldermen Johnson and seconded by Aldermen Hood to approve the second reading. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. T-MOBILE AGREEMENT ORDINANCE BILL NO. 10-04 ORDINANCE NO. 100322 AN ORDINANCE ACCEPTING THE SITE LEASE WITH T-MOBILE CENTRAL LLC AND SUBORDINATION, NON-DISTURBANCE AND ATTORNMENT AGREEMENT WITH T-MOBILE CENTRAL LLC AND COMMERCE BANK, N.A. First reading was conducted by Deputy City Clerk, Kate Gould. Motion made by Aldermen Vincent and seconded by Aldermen Simpson to approve the first reading. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. The second reading will take place at the next regular board meeting. Old Business None. Executive Session Mayor Schoolcraft stated that the board would be going into closed session according to Chapter 610.021 #1 Legal, #2 Real Estate, and #3 Personnel. Willard Board of Aldermen Meeting Minutes Page 6 March 8, 2010  Motion made by Aldermen Lloyd and seconded by Aldermen Amodeo to close the open session and open the executive session. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Board went into executive session. Motion made by Aldermen Lloyd and seconded by Aldermen Johnson to close the executive session, open the open session and adjourn. Aldermen Simpson-I; Aldermen Johnson-I; Aldermen Lloyd-I; Aldermen Hood-I; Aldermen Amodeo-I; Aldermen Vincent-I. All votes aye. Motion carried. Meeting adjourned. Kate Gould, Deputy City Clerk Jamie Schoolcraft, Mayor Willard Board of Aldermen Meeting Minutes Page 7 March 8, 2010