Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN REGULAR MEETING October 25, 2010 7:00 pm Board present: Aldermen Richard Simpson; Aldermen David Hemphill; Mayor Jamie Schoolcraft; Aldermen Pat Lloyd; Aldermen Doug Johnson and Aldermen Bryan Vincent. Aldermen Tim Magee was not present. Staff in attendance: City Clerk, Dale Duvall; Chief Financial Officer, Karen Robson; Parks and Recreation Director, Kevin McDonald; Purchasing Officer, Kayme Steele; Director of Development, Randy Brown; Emergency Management Director, Stacy Winters; Public Works Director, Justin Reaves; Police Chief, Tom McClain; Reserve Police Officer, Bill Lingenfiesler; Court Clerk, Linda Murray; SRO, Glenn Cozzens; Aquatics Director, Brandon Eckhart;and City Attorney, Doug Harpool. Guest present: Lucille Murray, Gene Thomas, Janelle Royal, Glenn Murray, Jonathan Duvall. Kate Gould as a free lance reporter for the Cross Country Times was also present. Police Athletic League Presidential Fitness Awards presented by Chief of Police, Tom McClain. Attending to receive the award: Casey Console, Joshua Lloyd, Cameron Lee, Daniel Nicholls, Glenn Murray, Dalton Mahon, Jonathan Duvall, Chase Christensen, Ivy Chittum and Thomas Adcock. Tyler Kelly arrived later and was presented his award during old business. Those set to receive the ward but not present: Justin Hudson, Nathan Washington and Alex O’Quinn. PAL participant, Daniel Nichols led the Pledge of Allegiance. Mayor Schoolcraft called the meeting to order. Roll Call Aldermen Simpson-present; Aldermen Hemphill-present; Aldermen Lloyd- present; Mayor Schoolcraft-present; Aldermen Johnson-present; Aldermen Magee-----; and Aldermen Vincent-present. 10-25-10 BOA Minutes Page 1 of 4 Agenda Amendments/Approval of Agenda The Mayor stated that item # 9(need to be reworded to read “Annexation for Willard R-2 School District.”. The Mayor asked if there were any items for closed session. Since there was not, he took item #’s 14,15 and 16 off of the agenda. Motion by Aldermen Simpson and seconded by Aldermen Johnson to approve the agenda with the above changes. Aldermen Simpson-Aye; Aldermen Hemphill-Aye; Aldermen Lloyd-Aye; Aldermen Johnson-Aye; Aldermen Magee---; and Aldermen Vincent-Aye. Five (5) votes Aye. Motion carried. Approve Minutes of the October 12, 2010 Meeting Motion by Aldermen Simpson and seconded by Aldermen Vincent. Aldermen Simpson-Aye; Aldermen Hemphill-Aye; Aldermen Lloyd-Aye; Aldermen Johnson- Abstained; Aldermen Magee----; and Aldermen Vincent-Aye. Four(4) votes aye. One(1) Abstention due to absence. Motion carried. Approve Minutes of the September 27, 2010 Meeting Aldermen Simpson asked if the audio would be able to be recovered and City Clerk, Dale Duvall stated that the audio from the 9-13-2010 and the 9-27-10 meetings would not be able to be recovered. Motion by Aldermen Vincent and seconded by Aldermen Johnson. Aldermen Simpson-Nay; Aldermen Hemphill- Nay; Aldermen Lloyd-Aye; Aldermen Johnson-Aye; Aldermen Magee---; and Aldermen Vincent-Aye. Three(3) votes Aye. Two(2)votes Nay. Motion carried. Citizen Input None Financial Report-CFO Karen Robson Karen told the Board that due to time constraints with the Auditors and other City business she was not able to finish the financials. She stated that she would bring them to the next Board meeting. City Hall Doors Karen Robson told the Board that she had enclosed in the packet an estimate for the access control system from ADT. The amount was $1574.00 Another company will have to do the rekeying. This adds $600.00 to the cost. Karen will continue to look into other options such as rekeying with non-duplicating keys. 10-25-10 BOA Minutes Page 2 of 4 2011 Proposed Budget Ordinance 2nd Reading BILL NO. 10-26 ORDINANCE NO. 101025 AN ORDINANCE APPROVING THE 2011 PROPOSED BUDGET. Citizen Input for Bill NO. 10-26 There was no citizen input. Discussion/Approval for Bill NO 10-26 There was no discussion from the Board. Second reading by title was conducted by City Clerk, Dale Duvall. Motion by Aldermen Lloyd and seconded by Aldermen Johnson to accept the second reading. Aldermen Simpson-Aye, Aldermen Hemphill-Nay, Aldermen Lloyd-Aye, Aldermen Johnson-Aye, Aldermen Magee----, Aldermen Vincent-Aye. Four(4) votes aye. One(1)vote Nay. Motion carried. Nuisance Violation Ordinance 2nd Reading BILL NO. 10-27 ORDINANCE NO.101025A AN ORDINANCE AMENDING THE NUISANCE VIOLATION ORDINANCE. Citizen Input for Bill NO. 10-27 There was no citizen input. Discussion/Approval for Bill NO 10-27 There was no discussion from the Board. Second reading by title was conducted by City Clerk, Dale Duvall. Motion by Aldermen Hemphill and seconded by Aldermen Vincent to accept the second reading. Aldermen Simpson-Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Aye, Aldermen Johnson-Aye, Aldermen Magee---, Aldermen Vincent-Aye. All votes aye. Motion carried. Willard R-2 School District Request For Annexation Ordinance 1st Reading BILL NO. 10-28 ORDINANCE NO.110810 AN ORDINANCE ANNEXING A TRACT OF LAND OWNED BY THE WILLARD R-2 SCHOOL DISTRICT. 10-25-10 BOA Minutes Page 3 of 4 Citizen Input for Bill NO. 10-28 There was no citizen input. Discussion/Approval for Bill NO 10-28 There was no discussion from the Board. First reading by title was conducted by City Clerk, Dale Duvall. Motion by Aldermen Simpson and seconded by Aldermen Lloyd to accept the first reading. Aldermen Simpson-Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Aye, Aldermen Johnson-Aye, Aldermen Magee---, Aldermen Vincent-Aye. All votes aye. Motion carried. Discussion of the draft of the Open Meetings Policy and Agenda Ordinance. Attorney Doug Harpool explained to the Board that he had given them four possible alternatives to who is allowed to add agenda items and /or closed session items to the meeting agenda. After discussion among the Board it was decided to have the attorneys bring back a draft stating that the City Clerk will add items to the agenda as requested by the Board or the Mayor. The request would need to be made 48 business hours prior to the posted meeting date and time. Old Business Police Chief McClain presented the Presidential fitness award to Tyler Kelly, who had arrived late due to football practice. Aldermen Lloyd asked Dale Duvall if she had heard back regarding the stop sign study for Z and Jackson St. Dale stated that she had made another call to MODOT that day. Adjourn Motion made by Aldermen Lloyd and seconded by Aldermen Johnson to adjourn the meeting. Aldermen Simpson-Aye; Aldermen Hemphill-Aye; Aldermen Lloyd- Aye; Aldermen Johnson-Aye; Aldermen Magee---; Aldermen Vincent-Aye. All votes aye. Motion carried. Meeting adjourned at 8:05 pm. Attested by: Dale Duvall, City Clerk Approved by: ___________________________ Jamie Schoolcraft, Mayor 10-25-10 BOA Minutes Page 4 of 4