Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN REGULAR MEETING February 14, 2011 7:00 pm Board present: Aldermen Richard Simpson, Aldermen David Hemphill, Mayor Jamie Schoolcraft, Aldermen Pat Lloyd, Aldermen Doug Johnson and Aldermen Bryan Vincent. Aldermen Tim Magee was not present. Staff present: CFO, Karen Robson; City Clerk, Dale Duvall; Director of Development, Randy Brown; Director of Public Works, Justin Reaves; Parks and Recreation Director, Kevin McDonald; Aquatics Director, Brandon Eckhart; Chief of Police, Tom McClain; Willard Reserve Officer, Bill Lingenfielser; and City Attorney, Doug Harpool. Also in attendance: Christopher Strong, Cindi Trapp, Tom Keltner, Ed Simmons, Robert Quick and Alysa Crosby.. Mayor Schoolcraft led the Pledge of Allegiance. Call to Order Mayor Schoolcraft called the meeting to order. Roll Call City Clerk, Dale Duvall called the roll call. Aldermen Simpson-present, Aldermen Hemphill-present, Aldermen Lloyd-present, Mayor Schoolcraft-present, Aldermen Johnson-present, Aldermen Magee-----, Aldermen Vincent-present. Agenda Amendments/Approval of Agenda Motion made by Aldermen Simpson and seconded by Aldermen Johnson to approve the agenda. Aldermen Simpson-Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Aye, Aldermen Johnson-Aye, Aldermen Magee----, Aldermen Vincent-Aye. All votes aye. Motion carried. Approve the Minutes of the Regular Meeting on January 13, 2011 Motion made by Aldermen Simpson and seconded by Aldermen Vincent to approve the minutes of the meeting on January 13, 2011. Aldermen Simpson-Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Aye, Aldermen Johnson-Aye, Aldermen Magee----, Aldermen Vincent-Aye. All votes aye. Motion carried. Citizen Input-Christopher Strong spoke to the Board and thanked Justin Reaves for his hard work in helping to correct the problem with Mr. Strong’s waterline. Mr. Strong also asked for compensation on his water bill. 02-14-11 BOA Minutes Page 1 of 3 Financial Report-CFO Karen Robson December Financials- Motion made by Aldermen Lloyd and seconded by Aldermen Johnson to approve the December financials. Aldermen Simpson-Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Aye, Aldermen Johnson-Aye, Aldermen Magee----, Aldermen Vincent-Aye. All votes aye. Motion carried. Outstanding Bills- Motion made by AldermenVIncent and seconded by Aldermen Lloyd to pay the unpaid invoices. Aldermen Simpson-Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Aye, Aldermen Johnson-Aye, Aldermen Magee----, Aldermen Vincent-Aye. All votes aye. Motion carried. January Utility Billing Adjustment Report - Motion made by Aldermen David Vincent and seconded by Aldermen Lloyd to approve the January report. Aldermen Simpson-Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Aye, Aldermen Johnson- Aye, Aldermen Magee----, Aldermen Vincent-Aye. All votes aye. Motion carried. Land O’ Frost Contract- Motion made by Aldermen Lloyd and seconded by Aldermen Johnson to agree to the contract. Aldermen Simpson-Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Aye, Aldermen Johnson-Aye, Aldermen Magee----, Aldermen Vincent-Aye. All votes aye. Motion carried. Building Lease- Motion made by Aldermen Simpson and seconded by Aldermen Vincent to proceed on the potential lease of the Trail Head Building. Aldermen Simpson-Aye, Aldermen Hemphill-Nay, Aldermen Lloyd-Nay, Aldermen Johnson- Aye, Aldermen Magee----, Aldermen Vincent-Aye. Three votes aye. Two votes nay. Motion carried. Flex Time Request –Karen asked for a temporary approval of an accrual of up to 40 hours of flex time for three Public Works employees due to long hours worked during the storm. Motion made by Aldermen Vincent and seconded by Aldermen Lloyd. Aldermen Simpson-Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Aye, Aldermen Johnson-Aye, Aldermen Magee----, Aldermen Vincent-Aye. All votes aye. Motion carried. Park Department Computer- Motion made by Aldermen Lloyd and seconded by Aldermen to purchase the desktop computer and Microsoft license. Aldermen Simpson-Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Aye, Aldermen Johnson- Aye, Aldermen Magee----, Aldermen Vincent-Aye. All votes aye. Motion carried. Water Meter Reading Equipment Update- Karen informed the Board that Public Works is looking into options and that meters will continue to be read manually for now. Backhoe Lease- Motion made by Aldermen Simpson and seconded by Aldermen Hemphill to retain the current backhoe for another two years. Aldermen Simpson- 02-14-11 BOA Minutes Page 2 of 3  Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Aye, Aldermen Johnson-Aye, Aldermen Magee----, Aldermen Vincent-Aye. All votes aye. Motion carried. Declaration of Disaster- Karen explained to the Board that Missouri has a limited Presidential Declaration for all counties. Karen told the Board that she will keep them informed of the situation. Police Department Report-Chief Tom McClain Police Chief Tom McClain gave his monthly report to the Board. Emergency Management Report-Stacy Winters Stacy Winters was not present. Karen Robson gave the emergency management report. Public Works Report-Justin Reaves Justin Reaves gave his monthly report. Development Report-Randy Brown Randy Brown gave his monthly report. Parks and Recreation Report-Kevin McDonald Kevin McDonald gave his monthly report to the Board. Kevin asked the Board to consider paying for half of the annual fireworks show and that he will bring it back to the next meeting for a vote. Old Business Karen asked that the Board approve the finance clerk position. The City Attorney stated that due to it not being an agenda item it should be brought back at the next Board meeting. Adjourn Meeting- Motion made by Aldermen Johnson and seconded by Aldermen Lloyd to adjourn. Aldermen Simpson-Aye, Aldermen Hemphill-Aye, Aldermen Lloyd-Aye, Aldermen Johnson-Aye, Aldermen Magee----, Aldermen Vincent-Aye. All votes aye. Motion carried. Meeting adjourned. Attested by: Approved by: __________________ _____________________________ Dale Duvall, City Clerk Jamie Schoolcraft, Mayor of Willard 02-14-11 BOA Minutes Page 3 of 3