Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMAN REGULAR MEETING May 9, 2011 Board present: Alderman Trapp-present, Alderman Roggensees-present, Alderman Hemphill-present, Mayor Keltner-present, Alderman Magee---, Alderman Vincent- present, Alderman Simmons-present. Also present: City Clerk, Dale Duvall; CFO, Karen Robson; Director of Development, Randy Brown; Public Works Director, Justin Reaves; Aquatics Director, Brandon Eckhart; Chief of Police, Tom McClain; and Willard Police Officer, Mike Payne. Also in Attendance: Lucille Murray, Jim Vaughn, and Chris Dickinson. April Crain of the Cross Country Times was also in attendance. Tom Keltner led the Pledge of Allegiance. ATTORNEY KEN REYNOLDS OPENED THE PUBLIC HEARING TO DISCUSS THE HOURS OF OPERATION OF THE RECYCLING CENTER. There was no citizen input. The public hearing was closed. Call to Order Mayor Tom Keltner called the meeting to order. Roll Call City Clerk, Dale Duvall did the roll call. Alderman Trapp-present, Alderman Roggensees-present, Alderman Hemphill-present, Mayor Keltner-present, Alderman Magee----, Alderman Vincent-present, Alderman Simmons-present. Agenda Amendments/Approval of Agenda Motion made by Alderman Simmons and seconded by Alderman Hemphill to approve the agenda. Alderman Vincent-I, Alderman Magee---I, Alderman Simmons-I, Alderman Trapp-I, Alderman Roggensees-I, Alderman Hemphill-I. All votes aye. Motion carried. Approve the Minutes of the Special Meeting on April 27, 2011 Motion made by Alderman Hemphill and seconded by Alderman Vincent to approve the minutes of the special meeting on April 27, 2011. Alderman Vincent- I, Alderman Magee---I, Alderman Simmons-I, Alderman Trapp-I, Alderman Roggensees-I, Alderman Hemphill-I. All votes aye. Motion carried. Approve the Minutes of the Regular Meeting on April 25, 2011 Motion made by Alderman Hemphill and seconded by Alderman Simmons to approve the minutes of the regular meeting on April 25, 2011. Alderman Vincent- Abstained, Alderman Magee---I, Alderman Simmons-I, Alderman Trapp-I, 05-09-11 BOA Minutes Page 1 of 3  Alderman Roggensees-I, Alderman Hemphill-I. Four votes aye. One abstention due to absence. Motion carried. Citizen Input PAL Charity boxing coach, Chris Dickinson, thanked the Board for the opportunity to be involved with the PAL program. Financial Report-CFO Karen Robson a. April Outstanding Bills- Motion made by Alderman Simmons and seconded by Alderman Roggensees to pay the April bills. Alderman Simmons-I, Alderman Trapp-I, Alderman Roggensees-I, Alderman Hemphill-I, Alderman Vincent-I, Alderman Magee---. All votes aye. Motion carried. b. April Utility Adjustment Report- Motion made by Alderman Hemphill and seconded by Alderman Vincent to accept the adjustments. Alderman Simmons-I, Alderman Trapp-I, Alderman Roggensees-I, Alderman Hemphill-I, Alderman Vincent-I, Alderman Magee---. All votes aye. Motion carried. c. Phone Service- Motion made by Alderman Simmons and seconded by Alderman Vincent to change phone service from ATT to Windstream. Alderman Simmons-I, Alderman Trapp-I, Alderman Roggensees-I, Alderman Hemphill-I, Alderman Vincent-I, Alderman Magee---. All votes aye. Motion carried. d. Recycle Center- No vote was taken. Karen told the Board that a decision would need to made in the next month. e. Meter Reading Equipment-The Board asked Karen to have the representative from Water Products come and do a presentation at the next Board meeting. f. City Engineer Qualifications-Karen informed the Board that the process to hire a City Administrator had been started. g. Park Sales Tax-Aldermen Roggensees updated the Board on the latest information regarding the Greene County park sales tax allocation issue. Questions for Department Heads Alderman Vincent asked Justin if the road patching had been started and Justin stated that it had not been started yet due to the rain. Alderman Hemphill discussed with Karen the list of contracted services that Karen had passed out per his request. 05-09-11 BOA Minutes Page 2 of 3 Old Business There was no old business. Adjourn - Motion made by Aldermen Simmons and seconded by Aldermen Vincent to adjourn the open session and open the executive session. Alderman Vincent-I, Alderman Magee---I, Alderman Simmons-I, Alderman Trapp-I, Alderman Roggensees-I, Alderman Hemphill-I. All votes aye. Motion carried. Motion made by Aldermen Hemphill and seconded by Aldermen Vincent to close the executive meeting, open the open session and adjourn. Alderman Vincent-I, Alderman Magee---I, Alderman Simmons-I, Alderman Trapp-I, Alderman Roggensees-I, Alderman Hemphill-I. All votes aye. Motion carried. Meeting Adjourned. ______________________________ Tom Keltner, Mayor of Willard Dale Duvall, City Clerk 05-09-11 BOA Minutes Page 3 of 3