Board of Aldermen Meeting

CITY OF WILLARD BOARD OF ALDERMEN REGULAR MEETING March 27, 2023 7:00 p.m. Staff present: Interim City Administrator, Steve Bodenhamer; Director of Finance, Carolyn Halverson; Director of Public Works, Justin Sorgen, Police Officer, J.D. Landon, and City Clerk, Dona Slater. City Attorney Ken Reynolds was present. Citizens in attendance: Debbie Ihrig, Aaron Clinton, Scott Stewart, Kathy Stewart, and Donna Stewart. Call to Order. Mayor Snider called the meeting to order at 7:00p.m. Roll Call. The City Clerk conducted the Roll Call. Alderman Hendrickson-present, Alderman Whitman- present, Alderman Hall-present, Alderman Simmons-present, Alderman Baird-not present. Agenda Amendments/Agenda Approval. Motion was made by Alderman Simmons and seconded by Alderman Hall to approve the Agenda. Motion carried with a vote of 4-0. Voting aye: Aldermen Simmons, Hall, Whitman and Hendrickson. Consent Agenda. Motion was made by Alderman Whitman and seconded by Alderman Simmons to approve the Consent Agenda. Motion carried with a vote of 4-0. Voting aye: Aldermen Simmons, Hendrickson, Whitman, and Hall. Discussion/Vote on current Outstanding Invoices, Draft and Check Paid Invoices for February/March 2023. Motion was made by Alderman Hall and seconded by Alderman Simmons to approve the current Outstanding Invoices, Draft and Check Paid Invoices for February/March 2023. Motion carried with a vote of 4-0. Voting aye: Aldermen Simmons, Hendrickson, Whitman, and Hall. Administrator’s Report. The Interim City Administrator presented his report. Citizen Input. None Ordinance amending the 2023 Budget (2nd Read) Discussion and Vote. The Director of Finance, Carolyn Halverson stated that no changes have been made to the 2023 Budget since the BOA Meeting held on March 13, 2023. Alderman Whitman asked if the cost to retrofit leased vehicles is included in the cost of the vehicles. Interim City Administrator, Steve Bodenhamer stated the Police Department vehicles are retrofitted by a separate vendor. The Public Works trucks have nothing to change but the toolboxes. The second read was conducted by the City Clerk. Motion was made by Alderman Whitman and seconded by Alderman Simmons to approve the amended 2023 Budget. Motion carried with a vote of 4-0. Voting aye: Aldermen Simmons, Whitman, Hendrickson, and Hall. New Business. Alderman Hendrickson inquired if items had been placed at Miller Park after the Highway 160 clean up. Mr. Bodenhamer stated that tree limbs were taken there to burn. Alderman Hendrickson said he had seen pictures of a mattress on top of the brush pile and asked if this had been staged for pictures. Mayor Snider stated that nothing had been staged and that no mattresses were picked up. Mr. Bodenhamer said he will speak to the Director of Parks and have the mattress disposed of properly. Unfinished Business Alderman Hall said his city email account is not working. Ms. Halverson asked for Alderman Hall’s personal email account address and said she would talk to Jeremy Evans, IT the next day to address the issue. Open Executive Session No Executive Session was held due to no items to discuss. Adjourn Meeting Motion was made by Alderman Whitman and seconded by Alderman Simmons to adjourn the meeting. Motion carried with a vote of 4-0. Voting aye: Aldermen Simmons, Hendrickson, Whitman, and Hall. The meeting was Adjourned at 7:16 p.m. ________________________________ __________________________ Dona Slater, City Clerk Samuel Snider, Mayor