City Council Work Session

AGENDA City of Williamsburg City Council Work Session Monday, November 10, 2025 The City Council Work Session will be held Monday, November 10, 2025 p.m. in the Stryker Center, 412 N. Boundary Street commencing at 4:00 PM. Page 1. CALL TO ORDER 2. ROLL CALL 3. ITEMS FOR CITY COUNCIL MEETING OF NOVEMBER 13, 2025 A. Council Preview B. Public Comment 4. BACKGROUND PRESENTATIONS/DISCUSSION A. Presentation and Discussion Regarding a Municipal Land Lease for 2 - 16 Solar and Energy Storage Adjacent to Waller Mill Reservoir - Andrew Trivette, City Manager B. Updated Presentation and Discussion of the Recommendations of the 17 - 45 Library Evaluation Committee - Sandy Towers, Williamsburg Regional Library Director 5. CITY COUNCIL COMMUNICATIONS 6. OPEN FORUM 7. CLOSED SESSION 8. ADJOURNMENT The City Council invites public comment on any subject during "Open Forum." To speak, fill out a Speaker's Card (available at the door) and give it to the Clerk of Council. Please direct all comments to the Chair, limited to 5 minutes. Thank you.  City Council Work Session Agenda Item Summary Related Goal Staff Contact Innovating a Modern City Andrew Trivette, City Manager Agenda Item Wording Presentation and Discussion Regarding a Municipal Land Lease for Solar and Energy Storage Adjacent to Waller Mill Reservoir - Andrew Trivette, City Manager Background Information In July of 2025, the City was approached by Energy Innovation Partners regarding the possibility of utilizing municipal surplus property for solar projects enabled through the Big Beautiful Bill (BBB) with a 30% tax credit. Dominion Energy recently released an RFP seeking solar energy production proposals. Since July, the solar company, Cynergy, has been evaluating the possibility of solar projects in Williamsburg. The best opportunity for solar production on municipal land not currently considered for commercial or residential opportunities is the City's holdings surrounding Waller Mill Reservoir. Cynergy proposes to construct a solar power generation and storage facility on 162.19 acres of property northeast and southeast of the reservoir. This will require approximately 122 acres of clearing to enable 19.8 MW of solar production and 8MW of storage. The City owns approximately 2,700 acres of land surrounding the reservoir. Cynergy proposes that the City could receive as much as $5,832,040 over a 15-year period, with approximately $1 million paid after construction, in return for a lease of the property. The proposal includes revenue sharing with the City. The property is located in York County and would be subject to York County's zoning regulations and approval processes, which would be pursued by Cynergy or its agent. Previous Relevant Action None Staff Recommendation None Attachments Cenergy Overview Presentation Page 2 of 15 Renewables | DER with Williamsburg, VA Joy Crossman, Project Developer jcrossman@cenergypower.com November 10, 2025  Cenergy Mission and Overview Company Mission:  To spread the economic benefits of clean energy projects to local communities Company Overview:  15+ years of commercial and utility solar Page 3 of 15 project experience (including mapping, development, engineering, construction and field service)  Target Interconnections: Distributed Generation (“DG” is 69kV and below) reduces risks with faster interconnections and better economics.  Virginia Market: +60MW of DG projects 25 MW Cenergy Installation for Indianapolis Airport contracted with Dominion; +100MW of DG projects in pipeline.  Bonding capacity of $300M 2 Confidential and Proprietary  RPS Program in Virginia Page 4 of 15 1. Qualifies for state Renewable Portfolio Standard goals via third-party PPAs.  Target 32% renewables by 2027, minimum of 1,050 MW from solar*  Target 100% renewables by 2045 2. Interconnection and land use approvals are required for program eligibility. 3. Interconnection capacity is limited per localized area. 3 *https://www.dominionenergy.com/virginia/rates-and-tariffs/rps  Cenergy Bonding Capacity at $300M+ Page 5 of 15 4  $10M Partnership with IL utility on Low Income Benefits Page 6 of 15 5 Confidential and Proprietary  Example Solar Project Data and Economic Benefits for Virginia County Project Description: 1. Project size: 20MWac solar plus 8MW (4hr) Storage on 100 acres. 2. Power Purchaser: Dominion Energy. 3. Developer: 15 years experience with $300 million in bonding capacity. 4. Landowner: County receives $150,000 per year of lease payments (with 2% annual escalator) for 15 years. Page 7 of 15 Benefit Description Amount Upfront County Payment $200,000 at building permit date and $600,000 $800,000 at Project’s commercial operation date 15 Years Lease Payments Includes 2% escalator $2,594,013 5-Year Operation Payment $40,000 each year for 5 years $200,000 15 Year Revenue Share Max allowed 10% escalator every 5 years $509,740 Donations to County $10,000 donation to 12 first responder groups $120,000 Net Benefit *$4,223,753 * While this offer to a Virginia County is real, actual benefits may vary depending on a project’s specific costs and macroeconomic conditions  City of Williamsburg Solar and Storage Site Plan Page 8 of 15 7  City of Williamsburg Preliminary Solar and Storage Site Plan -- PRELIMINARY Page 9 of 15 8  Timing / Deadlines for Solar Project in York County Project Timing: • Gantt Chart: Indicative of a 19.8 MW ac solar plus 8 MW / 4 MWH battery project on ~162 acres. • Authority Having Jurisdiction (AHJ) for CUP: York County • Estimated CUP timeline 4-6 months • Pre-submittal meeting • Planning Commission public hearing • Board of Supervisors public hearing • Interconnection: required prior to Dominion RFP award. Page 10 of 15 Williamsburg, VA – Waller Mill Reservoir Solar CUP, Permitting, & RFP Timeline  City of Williamsburg – York County Zoning City Council Concerns Ordinance & Environmental Offsets Standard Operating Procedure (SOP) & Mitigants Risk post construction - Cenergy has over 17 years experience - Decommissioning Plan. building and operating solar projects. Tree harvesting - Site returned to condition prior to • Less costs for tree clearing revenue can be routed - 60 MW of VA projects. to the City construction start. Water flow – northern parcel • Compliant with York County Ordinance - 100MW • Adhere to Watershed in pipeline. Management - intent and Protection Area (WMP) – their Cenergy has long is to ensure term plans the protection of in the watersheds surrounding current or potential public water supply reservoirs.State of Virginia. Page 11 of 15 • Plant erosion resistant vegetative cover • Indigenous vegetation used to the maximum extent possible Tree harvesting• /shall cutting be planted- withCarbon sequestered an erosion is equivalent resistant vegetative cover to - Any profit, less costs for harvesting, • Setbacks 20,778 acres of US forests in one year* would go to the City of • York County ordinance requires 200 feet, that is negotiableWilliamsburg. • Project materials - areCO2 tested and safetyfrom emissions rated3,299 homes* • No toxic materials • Safety rating Water quality – water flow - Follow Watershed Management / - Project materials used are non-toxic for Northern array Protection regulations. - Wetland delineations and impact - 200 ft. setback from tributary stream study will be conducted as part of or reservoir. SOP. - If required, wetland banks can be utilized. *https://www.epa.gov/energy/greenhouse-gas-equivalencies-calculator#results  City of Williamsburg Parcels And Dominion Substation / Line Information Substations Waller Substation SE map shows, 159 MVA, possible capacity. Lightfoot Substation, NW map, has 46 MVA, available capacity. Page 12 of 15 First pass appears there is enough land and substation capacity for ~20 MW ac solar project. Subject to submitting Dominion interconnection application and further development. 11  Indianapolis International Airport Page 13 of 15 Project: Indianapolis International Airport Location: Indianapolis, IN Size: 25 MW  Rockford International Airport Page 14 of 15 Constructed by Cenergy in 2021 Currently in Construction Project: Rockford International Airport Location: Rockford, IL Size: 5 MW  Pontiac Municipal Airport Page 15 of 15 Constructed by Cenergy in 2021 Currently in Construction Project: Pontiac Municipal Airport Location: Pontiac, IL Size: 5 MW  City Council Work Session Agenda Item Summary Related Goal Staff Contact Innovating a Modern City Andrew Trivette, City Manager Agenda Item Wording Updated Presentation and Discussion of the Recommendations of the Library Evaluation Committee - Sandy Towers, Williamsburg Regional Library Director Background Information The conversation regarding a an improved downtown Williamsburg headquarters and library for the Williamsburg Regional Library system began in earnest in 2007 with the completion of a space needs study. The discussion was renewed in 2018 with community surveys and focus groups. That effort continued through 2023 when the Williamsburg Regional Library Board of Trustees passed a resolution in support of constructing a new downtown library to meet the needs of the modern library system. Recently, the City reviewed proposals for such a facility and formed a Library Evaluation Committee (LEC) to complete that review and gather public input on design. The LEC completed its work on the topic last month following six meetings and two public input sessions. In August of 2025 the Library Director, the Library Board Chair, and a member of the Friends of the Williamsburg Regional Library Board were joined by members of the Hourigan and Tymoff+Moss design team to present to the City Council the outcomes of the public input meetings and the recommendation of the LEC regarding the projects next steps. The City Council asked questions and requested more progress be made on other regional agreements before reconsidering action on the next steps in this important project. This presentation will review the same materials presented in August as a refresher for the community and address the questions of the City Council. Previous Relevant Action August 11, 2025 - LEC recommendations presented to City Council Staff Recommendation None Attachments Library Presentation Page 2 of 29  SEPTEMBER 2024 OCT 2024 – MARCH 2025 AUGUST 2024 LEC is formed – includes two LEC meets to evaluate library City Council directs City members each from City Council, proposals and make a Manager to form Library City of Williamsburg Staff, WRL Board of Trustees, Friends of WRL recommendation to City Evaluation Committee (LEC) Foundation, and WRL Staff Council Page 3 of 29 APRIL 2025 AUGUST 2025 City Council authorizes City MAY 2025 LEC recommends that City Manager to enter into Phase I Two public input sessions and Council proceed to the Interim Agreement with a public survey were held construction phase with Hourigan/Tymoff+Moss Hourigan/Tymoff+Moss Page 4 of 29 Page 5 of 29 Page 6 of 29 Page 7 of 29 Page 8 of 29 Proposed Central Library Proposed Library Branch at Existing Library Branch in Williamsburg (Scotland St) JCC Gov Center JCC (Croaker Road) • 40,000 Square Ft Library • 25,000 Square Feet • Built in 1996 • 10,000 Square Ft Theatre • 35,000 Square Feet  Top 6 destinations before/after library visit Page 9 of 29 • Merchant’s Square • Post Office • Colonial Williamsburg • Lunch or dinner nearby or downtown • Prince George Street • Triangle Area  Downtown Libraries Are the Anchors Communities Need A report by the Urban Libraries Council "Investing in libraries is a smart, future-focused downtown strategy. Communities that prioritize their central libraries will not just recover — they will thrive." Page 10 of 29 "Downtown libraries are helping to draw people to city centers and are major contributors to neighborhood vitality." "Central libraries are bringing people and energy back to city centers." Page 11 of 29 Page 12 of 29 Page 13 of 29 Page 14 of 29  Hourigan + Tymoff Moss Architects Original Submission June 27, 2024 Estimated Construction Cost: $26.1M Estimated Project Duration: January 2025-Summer 2027 Page 15 of 29  3.2.1 CONCEPTUAL DESIGN (CONT.) 3.2.1 CONCEPTUAL DESIGN (CONT.) First Floor PROGRAM/ORGANIZATION The program document had limited information on adjacencies and room functions. The floor plans largely follow the groupings of the program document and are influenced by standard library practices. Future discussions with project stakeholders will allow the design team to understand Williamsburg Regional Library specifically and will greatly influence the floor plan organization. For example, programming storage may want to be located closer to the program rooms, and the actual use of the catering kitchen relative to the auditorium and public meeting rooms will change adjacencies and access. The floor plan ENTRANCE diagrams include all spaces from the RFP at the correct size +/-10%. STAFF ENTRANCE The main building entrance and lobby are centrally located YOUNG ADULT The young adult collections area is upstairs along one side. AUDITORIUM CHILDREN to allow easy access to all major parts of the building. The children’s, adult, and teen area are all nearby with an easy The goal with a young adult area is to provide them with some space to call their own, but allows staff to monitor the STAFF connection to the auditorium and meeting area. The front activity going on inside. In some instances, some of the YA or door provides clear view of the main circulation desk, Friend’s graphic novels that appeal to adults may spill outside of the bookstore, and café/vending area as well as children’s area young adult area. beyond and adult/teen spaces upstairs. The lobby could also contain new books, community display space, and other small AUDITORIUM The program groups public meeting rooms with the functions that want to be visible upon entry. auditorium. We take this to mean that these spaces should Second Floor Page 16 of 29 CHILDREN be accessible after hours. The auditorium and meeting The children’s collections area is visible from the main lobby, rooms share a lobby with its own entrance from the exterior. but separated by a glass storefront. At the front of the space Restrooms are available after hours. The auditorium seats are the main attractions of the maker space, exploration 250, has a proscenium stage with wing space, and back-of- exhibits room, and program room. A central help desk is house circulation, and a separate loading/receiving area to aid STAFF placed near the entrance and maintains sight lines to the in production. whole room. The main reading/collection room forms the STAFF center of the area, with glass-fronted tutoring rooms along With the exception of circulation staff, all staff space is the western side. grouped together and adjacent to the space served. Youth ADULT Services staff is adjacent to the children’s area and Adult The adult collections area is at the top of the stairs and Services staff is adjacent to the adult collections area. Book ADULT occupies the majority of the second level. The main reading/ delivery and staff enter from the north and have easy access collection room occupies the center of the building and opens to a staff elevator that connects staff space between floors. both to the front plaza as well as Lafayette Street to the Administration staff space is also contiguous with other staff north. A service desk is centrally positioned to maintain visual spaces and located on the second level. control of the space. Glass-fronted meeting and study rooms line the west side of the second level. YOUNG ADULT IN ACCORDANCE WITH SECTION 2.2-4342 OF THE CODE OF VIRGINIA (CODE), THIS CONFIDENTIAL PROPRIETARY COMMERCIAL A ND FINANCIAL INFORMATION AND IN ACCORDANCE WITH SECTION 2.2-4342 OF THE CODE OF VIRGINIA (CODE), THIS CONFIDENTIAL PROPRIETARY COMMERCIAL A ND FINANCIAL INFORMATION AND DOCUMENTATION PROVIDED IN THIS PROPOSAL IS EXCLUDED F R OM THE VIRGINIA FREEDOM OF INFORMATION ACT (ACT) DISCLOSURE REQUIREMENTS BASED ON DOCUMENTATION PROVIDED IN THIS REQUEST FOR PROPOSAL IS EXCLUDED F R OM THE VIRGINIA FREEDOM OF INFORMATION ACT (ACT) DISCLOSURE REQUIREMENTS BASED EXEMPTIONS SET FORTH IN SECTION 2.2-3705.6 OF THE ACT A ND ELSEWHERE IN THE CODE. ON EXEMPTIONS SET FORTH IN SECTION 2.2-3705.6 OF THE ACT A ND ELSEWHERE IN THE CODE. 106 CONSTRUCTION OF NEW WILLIAMSBURG LIBRARY HOURIGAN | TMA TEAM 107  3.2.1 CONCEPTUAL DESIGN (CONT.) Conceptual Site Plan N BOUNDARY STREET PARALLEL PARKING CROSSWALK STRYKER EVENT CENTER CITY SQUARE PARK STRYKER PARKING LOT (75 NEW SPACES) EX. PARKING NOT COUNTED RETAINING WALL LOWER PARKING LOT CROSSWALK (15 SPACES) Page 17 of 29 ACTIVITY LAWN EX. BRICK WALK UNDERGROUND STORM WATER MANAGEMENT SYSTEM RETAINING WALL TRELLIS SEATING ARRIVAL PLAZA COVERED ENTRY PLAZA LIBRARY PARKING LOT SEATING RETAINING WALL (69 NEW SPACES) BIKE RACKS FLAG POLES WILLIAMSBURG REGIONAL LIBRARY UNDERGROUND STORM WATER MANAGEMENT SYSTEM TERRACE LOADING GATE BOOK DROP OFF CROSSWALK ARMISTEAD AVENUE PARALLEL PARKING 0 15 30 60 Feet IN ACCORDANCE WITH SECTION 2.2-4342 OF THE CODE OF VIRGINIA (CODE), THIS CONFIDENTIAL PROPRIETARY COMMERCIAL A ND FINANCIAL INFORMATION AND IN ACCORDANCE WITH SECTION 2.2-4342 OF THE CODE OF VIRGINIA (CODE), THIS CONFIDENTIAL PROPRIETARY COMMERCIAL A ND FINANCIAL INFORMATION AND DOCUMENTATION PROVIDED IN THIS REQUEST FOR PROPOSAL IS EXCLUDED F R OM THE VIRGINIA FREEDOM OF INFORMATION ACT (ACT) DISCLOSURE REQUIREMENTS BASED DOCUMENTATION PROVIDED IN THIS REQUEST FOR PROPOSAL IS EXCLUDED F R OM THE VIRGINIA FREEDOM OF INFORMATION ACT (ACT) DISCLOSURE REQUIREMENTS BASED ON EXEMPTIONS SET FORTH IN SECTION 2.2-3705.6 OF THE ACT A ND ELSEWHERE IN THE CODE. ON EXEMPTIONS SET FORTH IN SECTION 2.2-3705.6 OF THE ACT A ND ELSEWHERE IN THE CODE. 118 CONSTRUCTION OF NEW WILLIAMSBURG LIBRARY HOURIGAN | TMA TEAM 119 Page 18 of 29 IN ACCORDANCE WITH SECTION 2.2-4342 OF THE CODE OF VIRGINIA (CODE), THIS CONFIDENTIAL PROPRIETARY COMMERCIAL A ND FINANCIAL INFORMATION AND IN ACCORDANCE WITH SECTION 2.2-4342 OF THE CODE OF VIRGINIA (CODE), THIS CONFIDENTIAL PROPRIETARY COMMERCIAL A ND FINANCIAL INFORMATION AND DOCUMENTATION PROVIDED IN THIS REQUEST FOR PROPOSAL IS EXCLUDED F R OM THE VIRGINIA FREEDOM OF INFORMATION ACT (ACT) DISCLOSURE REQUIREMENTS BASED DOCUMENTATION PROVIDED IN THIS REQUEST FOR PROPOSAL IS EXCLUDED F R OM THE VIRGINIA FREEDOM OF INFORMATION ACT (ACT) DISCLOSURE REQUIREMENTS BASED ON EXEMPTIONS SET FORTH IN SECTION 2.2-3705.6 OF THE ACT A ND ELSEWHERE IN THE CODE. ON EXEMPTIONS SET FORTH IN SECTION 2.2-3705.6 OF THE ACT A ND ELSEWHERE IN THE CODE. 134 CONSTRUCTION OF NEW WILLIAMSBURG LIBRARY HOURIGAN | TMA TEAM 135 Page 19 of 29 IN ACCORDANCE WITH SECTION 2.2-4342 OF THE CODE OF VIRGINIA (CODE), THIS CONFIDENTIAL PROPRIETARY COMMERCIAL A ND FINANCIAL INFORMATION AND IN ACCORDANCE WITH SECTION 2.2-4342 OF THE CODE OF VIRGINIA (CODE), THIS CONFIDENTIAL PROPRIETARY COMMERCIAL A ND FINANCIAL INFORMATION AND DOCUMENTATION PROVIDED IN THIS REQUEST FOR PROPOSAL IS EXCLUDED F R OM THE VIRGINIA FREEDOM OF INFORMATION ACT (ACT) DISCLOSURE REQUIREMENTS BASED DOCUMENTATION PROVIDED IN THIS REQUEST FOR PROPOSAL IS EXCLUDED F R OM THE VIRGINIA FREEDOM OF INFORMATION ACT (ACT) DISCLOSURE REQUIREMENTS BASED ON EXEMPTIONS SET FORTH IN SECTION 2.2-3705.6 OF THE ACT A ND ELSEWHERE IN THE CODE. ON EXEMPTIONS SET FORTH IN SECTION 2.2-3705.6 OF THE ACT A ND ELSEWHERE IN THE CODE. 136 CONSTRUCTION OF NEW WILLIAMSBURG LIBRARY HOURIGAN | TMA TEAM 137 Page 20 of 29 IN ACCORDANCE WITH SECTION 2.2-4342 OF THE CODE OF VIRGINIA (CODE), THIS CONFIDENTIAL PROPRIETARY COMMERCIAL A ND FINANCIAL INFORMATION AND IN ACCORDANCE WITH SECTION 2.2-4342 OF THE CODE OF VIRGINIA (CODE), THIS CONFIDENTIAL PROPRIETARY COMMERCIAL A ND FINANCIAL INFORMATION AND DOCUMENTATION PROVIDED IN THIS REQUEST FOR PROPOSAL IS EXCLUDED F R OM THE VIRGINIA FREEDOM OF INFORMATION ACT (ACT) DISCLOSURE REQUIREMENTS BASED DOCUMENTATION PROVIDED IN THIS REQUEST FOR PROPOSAL IS EXCLUDED F R OM THE VIRGINIA FREEDOM OF INFORMATION ACT (ACT) DISCLOSURE REQUIREMENTS BASED ON EXEMPTIONS SET FORTH IN SECTION 2.2-3705.6 OF THE ACT A ND ELSEWHERE IN THE CODE. ON EXEMPTIONS SET FORTH IN SECTION 2.2-3705.6 OF THE ACT A ND ELSEWHERE IN THE CODE. 138 CONSTRUCTION OF NEW WILLIAMSBURG LIBRARY HOURIGAN | TMA TEAM 139 Page 21 of 29 IN ACCORDANCE WITH SECTION 2.2-4342 OF THE CODE OF VIRGINIA (CODE), THIS CONFIDENTIAL PROPRIETARY COMMERCIAL A ND FINANCIAL INFORMATION AND IN ACCORDANCE WITH SECTION 2.2-4342 OF THE CODE OF VIRGINIA (CODE), THIS CONFIDENTIAL PROPRIETARY COMMERCIAL A ND FINANCIAL INFORMATION AND DOCUMENTATION PROVIDED IN THIS REQUEST FOR PROPOSAL IS EXCLUDED F R OM THE VIRGINIA FREEDOM OF INFORMATION ACT (ACT) DISCLOSURE REQUIREMENTS BASED DOCUMENTATION PROVIDED IN THIS REQUEST FOR PROPOSAL IS EXCLUDED F R OM THE VIRGINIA FREEDOM OF INFORMATION ACT (ACT) DISCLOSURE REQUIREMENTS BASED ON EXEMPTIONS SET FORTH IN SECTION 2.2-3705.6 OF THE ACT A ND ELSEWHERE IN THE CODE. ON EXEMPTIONS SET FORTH IN SECTION 2.2-3705.6 OF THE ACT A ND ELSEWHERE IN THE CODE. 140 CONSTRUCTION OF NEW WILLIAMSBURG LIBRARY HOURIGAN | TMA TEAM 141 Page 22 of 29 IN ACCORDANCE WITH SECTION 2.2-4342 OF THE CODE OF VIRGINIA (CODE), THIS CONFIDENTIAL PROPRIETARY COMMERCIAL A ND FINANCIAL INFORMATION AND IN ACCORDANCE WITH SECTION 2.2-4342 OF THE CODE OF VIRGINIA (CODE), THIS CONFIDENTIAL PROPRIETARY COMMERCIAL A ND FINANCIAL INFORMATION AND DOCUMENTATION PROVIDED IN THIS REQUEST FOR PROPOSAL IS EXCLUDED F R OM THE VIRGINIA FREEDOM OF INFORMATION ACT (ACT) DISCLOSURE REQUIREMENTS BASED DOCUMENTATION PROVIDED IN THIS REQUEST FOR PROPOSAL IS EXCLUDED F R OM THE VIRGINIA FREEDOM OF INFORMATION ACT (ACT) DISCLOSURE REQUIREMENTS BASED ON EXEMPTIONS SET FORTH IN SECTION 2.2-3705.6 OF THE ACT A ND ELSEWHERE IN THE CODE. ON EXEMPTIONS SET FORTH IN SECTION 2.2-3705.6 OF THE ACT A ND ELSEWHERE IN THE CODE. 142 CONSTRUCTION OF NEW WILLIAMSBURG LIBRARY HOURIGAN | TMA TEAM 143 Page 23 of 29 IN ACCORDANCE WITH SECTION 2.2-4342 OF THE CODE OF VIRGINIA (CODE), THIS CONFIDENTIAL PROPRIETARY COMMERCIAL A ND FINANCIAL INFORMATION AND IN ACCORDANCE WITH SECTION 2.2-4342 OF THE CODE OF VIRGINIA (CODE), THIS CONFIDENTIAL PROPRIETARY COMMERCIAL A ND FINANCIAL INFORMATION AND DOCUMENTATION PROVIDED IN THIS REQUEST FOR PROPOSAL IS EXCLUDED F R OM THE VIRGINIA FREEDOM OF INFORMATION ACT (ACT) DISCLOSURE REQUIREMENTS BASED DOCUMENTATION PROVIDED IN THIS REQUEST FOR PROPOSAL IS EXCLUDED F R OM THE VIRGINIA FREEDOM OF INFORMATION ACT (ACT) DISCLOSURE REQUIREMENTS BASED ON EXEMPTIONS SET FORTH IN SECTION 2.2-3705.6 OF THE ACT A ND ELSEWHERE IN THE CODE. ON EXEMPTIONS SET FORTH IN SECTION 2.2-3705.6 OF THE ACT A ND ELSEWHERE IN THE CODE. 144 CONSTRUCTION OF NEW WILLIAMSBURG LIBRARY HOURIGAN | TMA TEAM 145  KEY 3.2.6 PROJECT PHASING 1. PHASE 1 - Establish E&S measures, site | security fencing and construction entrances. This phase will include demolition of the existing police station along with installing a new underground stormwater retention system for the Stryker Center, which will be required to comply with state and local requirements before removing the existing detention system that is located within the new building footprint 2. PHASE 2 - Establish E&S measures, site | security fencing and construction entrances for the next phase of activities. In addition, identify safe pedestrian and vehicular traffic patterns throughout construction. Detailed wayfinding and signage will be coordinated with both existing facilities, remaining in operation during construction. This phase will include construction of the new library building and 5 associated site / hardscape activities. 3. PHASE 3 - Establish E&S measures and site | security fencing for the next phase of activities. 4 This phase of construction will begin, once the new library building is complete and will include Page 24 of 29 demolition of the existing library. We will then install the new underground stormwater 6 detention system and surface parking lots and landscaping. 4. We will work with the Stryker Center staff and EE the City to ensure that we retain the required ADA parking and access to the building during 3 construction. 5. Our plan ensures that the existing park is open and available during construction for community access. 6. We will work with the existing library staff and the City to ensure that we retain the required ADA parking and access to the building during 1 2 construction. In addition, we will ensure that a road access point is available during construction to allow a book drop off and turnaround. EE Emergency Egress CE Construction Entrance CE CE IN ACCORDANCE WITH SECTION 2.2-4342 OF THE CODE OF VIRGINIA (CODE), THIS CONFIDENTIAL PROPRIETARY COMMERCIAL A ND FINANCIAL INFORMATION AND IN ACCORDANCE WITH SECTION 2.2-4342 OF THE CODE OF VIRGINIA DOCUMENTATION PROVIDED IN THIS PROPOSAL IS EXCLUDED F R OM THE VIRGINIA FREEDOM OF INFORMATION ACT (ACT) DISCLOSURE REQUIREMENTS BASED ON (CODE), THIS CONFIDENTIAL PROPRIETARY COMMERCIAL A ND FINANCIAL EXEMPTIONS SET FORTH IN SECTION 2.2-3705.6 OF THE ACT A ND ELSEWHERE IN THE CODE. INFORMATION A ND DOCUMENTATION PROVIDED IN THIS PROPOSAL IS EXCLUDED F R OM THE VIRGINIA FREEDOM OF INFORMATION ACT (ACT) 152 CONSTRUCTION OF NEW WILLIAMSBURG LIBRARY DISCLOSURE REQUIREMENTS BASED ON| TMA HOURIGAN EXEMPTIONS TEAM 153 IN SET FORTH SECTION 2.2-3705.6 OF THE ACT A ND ELSEWHERE IN THE CODE.  Hourigan / Tymoff+Moss Architects Public Input May-June 2025 - Two public meetings and online survey - +250 attendees; +850 responses - Multiple stations/questions: - Library Program Page 25 of 29 - Site Organization - Architecture - National Trends - Parking - Little change to building, site, or design as a result of public input  SITE ORGANIZATION N B OU ND AR Y ST OPTION 2 • Temporary closure of the theater and STRYKER CENTER meeting rooms for approximately 20 months • Increased traffic on Lafayette • 150 parking spaces N BOUNDARY ST OPTION 1 LIBRARY PREFERRED STRYKER AR M I S TEAD AVE CENTER • The existing N BOUNDARY ST library remains open during construction OPTION 3 • Single phase of • Full closure of the existing library for STRYKER construction CENTER approximately 20 months and will require an • Strong connection alternative location for a temporary library facility LIBRARY to Stryker Center • 125 parking spaces • 155 parking spaces LIBRARY ARMISTEAD AVE Page 26 of 29 ARMISTEAD AVE WHAT ADDITIONAL PROGRAM OR PROGRAMMING WOULD YOU LIKE TO SEE IN THE N E W LIBRARY BUILDING? C O M M O N THEMES UNIQUE IDEAS - Though not asking for a site selection, there seemed to - One or two comments asked about integration of bus overwhelming support for Option 1, likely because of the stops or traffic routes on site. ability to maintain library services during construction. - A few respondents suggested keeping existing, mature - There were more than a few questions about library trees wherever possible. parking during construction. - Multiple comments touched on the policy change for street parking on Armistead.  ARCHITECTURE DO YOU PREFER THE EXTERIOR ALL RESPONDENTS ARCHITECTURE OF THE LIBRARY TO WILLIAMSBURG ONLY TREND TOWARD MORE TRADITIONAL, MORE MODERN, OR SOMEWHERE IN BETWEEN? Page 27 of 29 C O M M O N THEMES - Data shows preference for more traditional than modern with a much less pronounced emphasis among Williamsburg residents. - Long-form input varied widely, but there was emphasis on materiality and brick patterning. - If averaged, the overall value is just on the traditional side of modern (red line).  PARKING SHOULD PARKING PRIORITIZE HIGH ALL RESPONDENTS CAPACITY OR LOW VISUAL IMPACT? WILLIAMSBURG ONLY Page 28 of 29 C O M M O N THEMES - Data shows preference for low visual impact with a much less pronounced emphasis among Williamsburg residents. - Long form responses frequently mentioned free parking and managing the parking for library users only. - Desire to maintain visual appeal regardless of decision. - If averaged, the overall value is almost in the middle (red line).  Hourigan / Tymoff+Moss Architects Cost Reduction Discussion 18 August, 2025 -The discussion centered around reducing the construction cost of the new Williamsburg - MBP Library from $26.1M to $20M. - WRL -This level of cost reduction cannot be accommodated in finishes or architectural materials alone, it will require program reduction. - Hourigan -A $6M reduction represents approximately a 20% reduction in cost. Based on portions of the work (sitework, demolition, etc) that do not scale linearly, it is not as easy as reducing the - Tymoff+Moss Architects building area by 20%. Page 29 of 29 -Reducing the construction cost by $6.1M might equate to a 25%-30% decrease in building area -Several options where discussed that did not appear to hold merit: - Library staff have discussed small reductions in staff area. Those amount to 1,000-2,000 square feet of space - Removing all meeting spaces only amounts to 3,400 square feet of space - Removing the children’s library (whole second floor) amounts to 20,000 square feet. This may resolve the cost reduction, but could not be realistically added in the future. - Blanket reductions to all spaces of 25%-30% will result in many spaces that are not functional. Providing for collection and seating targets is already proving challenging. -The above options either result in insufficient savings or a building with reduced capability in comparison to the existing building -The most promising option was to not construct the auditorium, meeting rooms, and attendant spaces as part of this phase. - The auditorium could be built in a future phase, allowing phase 1 to be functional and allowing the full functionality of the building to be implemented at a future date - $22.5-23M -The top community desires for the new building included expanded collection, children/teen areas, and event space. The program reductions discussed do not support community desires.