Economic Development Authority

AGENDA City of Williamsburg Economic Development Authority Wednesday, July 9, 2025 A meeting of the Economic Development Authority will be held Wednesday, July 9, 2025 in the Stryker Center, Room 127, 412 N. Boundary Street commencing at 3:00 PM. Page I. CALL TO ORDER II. ROLL CALL III. REMOTE PARTICIPATION REQUEST A. Consideration and Approval of a Remote Participation Request from 3 EDA Member Elaine McBeth IV. APPROVAL OF MINUTES A. June EDA Minutes 4 - 10 V. REVIEW FINANCIAL STATEMENTS A. Financial Statements 11 - 12 VI. CHAIRMAN REPORT A. Commercial Vacancy Overview - Midtown and Upper Richmond Road VII. ECONOMIC DEVELOPMENT DEPARTMENT REPORT A. Revenue Sharing Incentive Program Update Total Incentives to Date: $615,675.71 Net New Taxes to City: $1,647,790.94 VIII. OLD BUSINESS IX. NEW BUSINESS A. Election of Officers 13  Chair  Vice-Chair  Secretary B. Consideration of Proposed Resolution #25-01 Re-Adopting the Remote 14 - 15 Participation Policy Found in Sec. 2-34 of the Code of the City of Williamsburg for the Economic Development Authority Page 1 of 21  C. 2026 EDA Meeting Dates 16 - 17 X. LIAISON REPORT A. Business Roundtable – Ms. Vanhoozier 18 B. The Edge District – Mr. Willey 19 C. Tourism Development Grant Review Committee – No Report D. Williamsburg Public Art Council (WPAC) – Ms. McBeth and Ms. Ramsey 20 E. Eastern Virginia Regional Industrial Facilities Authority (EVRIFA) – Ms. Ramsey and Ms. Salyer – No Report F. Planning Commission – Mr. Tarley – No Report G. City Council – Ms. Ramsey 21 XI. NEXT MEETING Wednesday, August 13, 2025, at 3:00 PM in the Stryker Center (412 N Boundary Street). XII. ADJOURN Page 2 of 21  Economic Development Authority Agenda Item Summary Meeting Date: July 9, 2025 Staff Contact: Yuri Matsumoto, Director of Economic Development & Tourism Agenda Item Wording: Consideration of Proposed Resolution #25-01 Re-adopting the Remote Participation Policy Found in Sec. 2-34 of the Code of the City of Williamsburg for the Economic Development Authority Background Information: HB894 in the Code of Virginia requires that all public bodies utilizing remote participation re-adopt their policy annually. The re-adoption of this policy allows for any board member to participate remotely in EDA meetings two (2) times in a calendar year, or 25% of the meetings held, rounded up to the next whole number, whichever is greater. If a member is participating remotely because of his or her own disability or because they are caring for someone with a disability, the member counts for purposes of a quorum, so long as the audio-visual connection stays connected, and the video stays on during the meeting. The member may mute his or her sound but must have their camera on during the meeting to continue to count toward the quorum. If a member is participating remotely for any other allowed purpose, their virtual presence does not count toward the quorum for the meeting, and a quorum of four board members must be physically present in order for a member to request remote participation. Previous Relevant Action: August 7, 2024 – The EDA adopted Resolution #24-1 authorizing remote participation in Economic Development Authority meetings for fiscal year 2025 Staff Recommendation: That the EDA adopt Resolution #25-01 authorizing remote participation in Economic Development Authority meetings during fiscal year 2026. Sample Motion: I move that the EDA adopt Resolution #25-01 authorizing remote participation in Economic Development Authority meetings for fiscal year 2026. Page 3 of 21  MINUTES City of Williamsburg Economic Development Authority June 6, 2025 A meeting of the Economic Development Authority was held on June 6, 2025 at 3:00 in the Stryker Center, Room 127, 412 N. Boundary Street. I. CALL TO ORDER Chair Vanhoozier called the meeting to order at 3:00 PM. II. ROLL CALL The following members were present: Chair Adria Vanhoozier, Odessa Dowdy, Elaine McBeth, Natalie Miller-Moore, and Olyvia Salyer Vice Chair Robert (Robby) Willey arrived at 3:01 PM. City of Williamsburg Staff & Liaisons Attending: Director of Economic Development & Tourism Yuri Matsumoto, Tourism Division Manager Joanna Skrabala, Administrative Coordinator Sarah Seward, Legal Counsel Christina Shelton, City Council Liaison Barbara Ramsey, and Planning Commission Liaison John Tarley III. APPROVAL OF MINUTES A. April Draft Minutes Moved by Salyer, seconded by Dowdy, to approve the April minutes as presented. Carried 6-0-0-0 by a roll call vote: Ayes: Dowdy, McBeth, Miller-Moore, Salyer, Vanhoozier, and Willey Nays: None Abstain: None Absent: None IV. REVIEW FINANCIAL STATEMENTS A. Financial Statements Ms. Matsumoto presented the April financial statement, noting a $196 payment to Dominion Energy for safety lighting at the former DMV site on Capitol Landing Road, and a $5,000 payment to the Small Business Development Center for the EDA’s annual contribution. Page 4 of 21  Ms. Matsumoto noted that the May financial statement will be reviewed at the July meeting. V. CHAIRMAN REPORT A. Resolution for Natalie Miller-Moore Ms. Vanhoozier presented the resolution for Ms. Miller-Moore’s service on the EDA and commended Ms. Miller-Moore for her contributions to the board. B. Presentation Regarding the 2024 Shop Local Boost Program – Terry Banez, CEO of the Greater Williamsburg Chamber of Commerce Ms. Banez provided a summary of the 2024 Shop Local Boost Program outcomes, highlighting that $100,000 was invested in the local community. The funds were evenly distributed, with $50,000 allocated to support local restaurants through Williamsburg Area Restaurant Association gift cards, and $50,000 directed at other local businesses through Visa gift cards. Ms. Banez noted that the City of Williamsburg’s gift card distribution event, held at Copper Fox Distillery, sold out. Current data indicates that many gift cards were used at supermarkets, and over $6,000 was spent at local restaurants. Ms. Banez shared that many people wait to use their WARA gift cards during restaurant week. She asked the EDA for their thoughts about moving some of the events to January and February to help bolster traffic during the slower months. Ms. Vanhoozier said that she believes it would be beneficial for the business community, but from an individual standpoint, people may want to have extra money during the holiday season. Ms. Banez thanked the EDA for their support of the program and noted that the Greater Williamsburg Chamber of Commerce would be grateful for their continued partnership, with the funding request remaining unchanged from previous years. C. EDA Annual Work Plan Updates Ms. Vanhoozier reviewed the EDA Annual Work Plan and noted changes from the prior year. Ms. Miller-Moore inquired whether Professional Drive is now its own district. Ms. Matsumoto clarified that Professional Drive has not historically been included in the EDA Work Plan, as it is not adjacent to any major commercial corridors. Ms. Vanhoozier added that as Professional Drive continues to grow, it will be included in the EDA Work Plan alongside Quarterpath and the Edge District, as these areas currently have the smallest concentration of businesses under review. D. Williamsburg Downtown Board – EDA Liaison Role Economic Development Authority June 6, 2025 Page 5 of 21  Ms. Vanhoozier reported that Williamsburg Downtown formally requested to have an EDA liaison and asked for nominations. Moved by McBeth, seconded by Miller-Moore, to appoint Mr. Willey to the EDA liaison role for Williamsburg Downtown. Carried 6-0-0-0 by a roll call vote: Ayes: Dowdy, McBeth, Miller-Moore, Salyer, Vanhoozier, and Willey Nays: None Abstain: None Absent: None VI. ECONOMIC DEVELOPMENT DEPARTMENT REPORT A. Revenue Sharing Incentive Program Update Total Incentives to Date: $615,088.74 Net New Taxes to City: $1,647,595.29 Ms. Matsumoto reported that the Revenue Sharing Incentive Program stands as reported in the meeting packet and shared a printout of the program overview. B. Update Regarding the Designated Outdoor Refreshment Area Application Ms. Matsumoto provided an update on the Designated Outdoor Refreshment Area (DORA) application, noting that approval of the ABC license had not yet been received. A training session was conducted with the Williamsburg Police Chief, the City Manager, Ms. Matsumoto, and the ABC Special Agent overseeing the application. For reasons unknown, ABC has requested the training be redone with additional ABC staff in attendance, and this training session is being scheduled. Ms. Matsumoto noted that no DORA-related purchases, such as signage or branded cups for participating businesses, will be made until formal approval is received. C. Overview of Initiatives Assigned to the Department of Economic Development and Tourism in the 2025-2026 Goals, Initiatives, and Outcomes Ms. Matsumoto reported that key initiatives include recruitment of new hotel product, augmenting and expanding event offerings, and enhancing public art through temporary and rotating exhibit installations. D. Overview of Business Appreciation Month Activity Economic Development Authority June 6, 2025 Page 6 of 21  Ms. Matsumoto provided an overview of the Business Appreciation Month activity. She shared that a survey for the Tourism and Hospitality Training Program was launched in partnership with the Greater Williamsburg Chamber of Commerce, James City County Economic Development, York County Department of Economic & Tourism Development, and Virginia Peninsula Community College. The responses from this survey will help better tailor programs to our existing business community. The Small Business Spotlight was held in May and featured five businesses that opened within the last year. There were over 40 attendees, and the event received positive feedback. Ms. Matsumoto reported that she spoke at the Merchants Square Association meeting and shared information about grant opportunities. Some businesses reported challenges with deliveries downtown, and staff are exploring possible solutions. At the May City Council Business Meeting, the 2025 Business Appreciation Award was presented to Orangetheory Fitness. The award included a short video celebrating their progress in Williamsburg. Additionally, Ms. Matsumoto gave the departmental operating report. The presentation showcased the support services and programming that Economic Development & Tourism staff provide to the existing business community. Ms. Matsumoto noted that, prior to the pandemic, the department assisted an average of 10.5 existing businesses and 5.5 prospective businesses per month. Following operational changes and a strategic shift, the department is now supporting, on average, 35.5 existing businesses and 14.6 prospective businesses each month. The 2025 Business Appreciation Event, hosted by York County at Alewerks Brewing Company, drew approximately 250 attendees. The City of Williamsburg will be returning as the host in 2026. VII. OLD BUSINESS A. Consideration and Action Regarding a Memorandum of Understanding for Start Peninsula Ms. Skrabala reviewed the contents of the proposed MOU, noting that the timeline has been adjusted to mirror the timing of the Start Peninsula Fiscal Agent agreement that was approved at an earlier EDA meeting. Moved by Miller-Moore, seconded by Salyer, that the EDA approve and authorize the chair to sign the proposed Memorandum of Understanding for Start Peninsula as presented for a term beginning July 1, 2025, and ending on June 30, 2030. Carried 6-0-0-0 by a roll call vote: Economic Development Authority June 6, 2025 Page 7 of 21  Ayes: Dowdy, McBeth, Miller-Moore, Salyer, Vanhoozier, and Willey Nays: None Abstain: None Absent: None VIII. NEW BUSINESS A. Consideration and Action Regarding the FY26 EDA Budget Ms. Matsumoto reviewed the FY26 EDA budget and provided a detailed description of each budget line. Moved by Salyer, seconded by Dowdy, that the EDA adopt the FY26 EDA Budget as presented. Carried 6-0-0-0 by a roll call vote: Ayes: Dowdy, McBeth, Miller-Moore, Salyer, Vanhoozier, and Willey Nays: None Abstain: None Absent: None B. Consideration and Action Regarding a Grant Application to the Transportation Partnership Opportunity Fund Moved by Dowdy, seconded by McBeth, that the EDA approve the Transportation Partnership Opportunity Fund grant application for the Colonial Williamsburg Lafayette Arrivals Center as presented, and authorize the Secretary to sign any documentation related to the submission of the application. Carried 6-0-0-0 by a roll call vote: Ayes: Dowdy, McBeth, Miller-Moore, Salyer, Vanhoozier, and Willey Nays: None Abstain: None Absent: None IX. LIAISON REPORT A. Business Roundtable – Ms. Vanhoozier Ms. Vanhoozier noted that the May Business Roundtable was successful and reviewed the upcoming schedule. B. The Edge District – Mr. Willey – No Report C. Tourism Development Grant Review Committee – No Report D. Williamsburg Public Art Council (WPAC) – Ms. McBeth Economic Development Authority June 6, 2025 Page 8 of 21  E. Eastern Virginia Regional Industrial Facilities Authority (EVRIFA) – Ms. Ramsey and Ms. Salyer F. Planning Commission – Mr. Tarley Mr. Tarley noted that Slick City Action Park will be applying for a special use permit in June. G. City Council – Ms. Ramsey X. CLOSED SESSION A. Closed session pursuant to Section 2.2-3711 of the Code of Virginia pursuant to subparagraph 5 for the purpose of discussing a prospective business where no public announcement has been made. Moved by Dowdy, seconded by McBeth, to go into closed session pursuant to Section 2.2-3711 of the Code of Virginia: Pursuant to subparagraph 5 for the purpose of discussing one prospective business or expansion of an existing business where no public announcement has been made. Carried 6-0-0-0 by a roll call vote: Ayes: Dowdy, McBeth, Miller-Moore, Salyer, Vanhoozier, and Willey Nays: None Abstain: None Absent: None B. Certification of a closed session pursuant to Section 2.2-3712 of the Code of Virginia. Moved by Dowdy, seconded by Salyer, to approve the certification of a closed session pursuant to Section 2.2-3712 of the Code of Virginia. Carried 6-0-0-0 by a roll call vote: Ayes: Dowdy, McBeth, Miller-Moore, Salyer, Vanhoozier, and Willey Nays: None Abstain: None Absent: None C. Moved by Dowdy, seconded by Salyer, that the EDA award a Revenue Sharing Incentive to Arche Co. for the purpose of modernizing the exterior of a building in a major commercial corridor, to operate a bakery, café, roastery, and restaurant at 1012 Richmond Road, said Incentive to be capped at $40,000 or 60 months, whichever occurs first, refunding to the business on a quarterly basis 25% of sales and meals taxes that it generates. Economic Development Authority June 6, 2025 Page 9 of 21  Carried 6-0-0-0 by a roll call vote: Ayes: Dowdy, McBeth, Miller-Moore, Salyer, Vanhoozier, and Willey Nays: None Abstain: None Absent: None X. NEXT MEETING Wednesday, July 9, 2025, at 3:00 PM in the Stryker Center (412 N Boundary Street). XI. ADJOURN Chair Vanhoozier adjourned the meeting at 4:37 PM. Adria Vanhoozier, Chair Yuri Matsumoto, Secretary Economic Development Authority June 6, 2025 Page 10 of 21  Economic Development Authority Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - Economic Development Authority For the Period Ended May 31, 2025 FY 2023 FY 2024 FY 2025 FY 2025 FY 2025 Variance Year to date Year to date Budget Month to date Year to date to Budget Beginning Fund Balance $452,734.08 Bond Fees Received $8,550.00 $7,912.50 $6,083.00 $0.00 $7,256.25 ($1,173.25) Contribution from City $110,000.00 $110,000.00 $110,000.00 $0.00 $110,000.00 $0.00 Business Roundtable Revenue $1,393.29 $1,203.65 $2,000.00 $134.31 $866.60 $1,133.40 Existing Business Program $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Rental Income - Capitol Landing $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Interest Earnings $9,063.75 $14,143.07 $10,000.00 $652.85 $10,178.02 ($178.02) Xfer from City-Tax Incentives $19,611.94 $69,239.92 $220,000.00 $0.00 $119,129.51 $100,870.49 Transfer from EDA Designated Funds $0.00 $0.00 $37,297.00 $0.00 $0.00 $37,297.00 Transfer from Reserves $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Operating Revenue $148,618.98 $202,499.14 $385,380.00 $787.16 $247,430.38 $137,949.62 Legal Fees $0.00 $0.00 $2,000.00 $0.00 $0.00 $2,000.00 Professional Services - Audit $2,200.00 $0.00 $9,300.00 $0.00 $0.00 $9,300.00 Professional Services - Consultants $5,000.00 $0.00 $3,000.00 $0.00 $540.19 $2,459.81 Board Expenses $176.29 $580.37 $3,000.00 $0.00 $118.67 $2,881.33 Marketing $0.00 $2,780.03 $16,500.00 $0.00 $3,375.24 $13,124.76 Existing Business Program $10,283.10 $10,712.25 $19,750.00 $1,591.57 $11,591.57 $8,158.43 Business Roundtable $2,814.13 $2,683.39 $2,500.00 $0.00 $1,877.25 $622.75 Postage $0.00 $0.00 $780.00 $0.00 $62.80 $717.20 Insurance $2,209.00 $2,425.00 $2,550.00 $0.00 $2,551.00 ($1.00) Rental Property - Capitol Landing $1,776.96 $1,708.19 $3,000.00 $197.02 $2,098.93 $901.07 New Business Recruitment $2,393.58 $8,025.97 $37,000.00 $0.00 $7,641.83 $29,358.17 Go Virginia Project $12,000.00 $12,000.00 $12,000.00 $0.00 $12,000.00 $0.00 Downtown Vibrancy Implementation $0.00 $0.00 $7,000.00 $0.00 $210.00 $6,790.00 Regional Entrepreneurship $41,042.50 $41,042.50 $42,000.00 $0.00 $41,042.50 $957.50 Tax Incentive Payments $46,039.36 $25,836.58 $220,000.00 $0.00 $119,129.51 $100,870.49 Contingency $0.00 $0.00 $5,000.00 $0.00 $0.00 $5,000.00 Total Operating Expenses $125,934.92 $107,794.28 $385,380.00 $1,788.59 $202,239.49 $183,140.51 7/1/24 FY 2025 FY 2025 FY 2025 FY 2025 FY 2025 Current Reserve Revenues Revenues Expenses Expenses Commitment Reserve Assigned Unassigned Designated Programs using Reserves Balance Month to Date Year to Date Month to Date Year to Date of Reserves Balance Reserves Reserve Business Grants $44,619.65 $0.00 $0.00 $0.00 $10,205.38 $0.00 $34,414.27 $0.00 $34,414.27 Wmsbg Celebrates Art $8,702.15 $0.00 $0.00 $0.00 $0.00 $0.00 $8,702.15 $0.00 $8,702.15 Public Art Sculpture Program $7,255.04 $0.00 $0.00 $0.00 $0.00 $0.00 $7,255.04 $0.00 $7,255.04 Downtown Vibrancy - Main Street Implementation $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Downtown Vibrancy - Downtown Tree Illumination $50,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00 $0.00 Demolition Program $135,348.13 $0.00 $0.00 $0.00 $50,000.00 $13,651.87 $99,000.00 $99,000.00 $0.00 $245,924.97 $0.00 $0.00 $0.00 $60,205.38 $13,651.87 $199,371.46 $149,000.00 $50,371.46 Ending Fund Balance $437,719.59 Unassigned Reserves $238,348.13 Reserve Policy(10% of Annual Budget) $38,538.00 Unassigned Reserves Available $199,810.13 Cash $219,251.01 LGIP Investments $175,065.24 Accounts Receivable FY24 Accruals $186,107.35 Accounts Payable FY24 Accruals ($142,704.01) Total Fund Balance $437,719.59 Page 11 of 21  Economic Development Authority Schedule of Revenues, Expenditures and Changes in Fund Balances - Budget and Actual - Economic Development Authority For the Period Ended June 30, 2025 FY 2023 FY 2024 FY 2025 FY 2025 FY 2025 Variance Year to date Year to date Budget Month to date Year to date to Budget Beginning Fund Balance $452,734.08 Bond Fees Received $8,550.00 $7,912.50 $6,083.00 $0.00 $7,256.25 ($1,173.25) Contribution from City $110,000.00 $110,000.00 $110,000.00 $0.00 $110,000.00 $0.00 Business Roundtable Revenue $1,830.89 $1,203.65 $2,000.00 $0.00 $866.60 $1,133.40 Existing Business Program $3,643.20 $0.00 $0.00 $0.00 $0.00 $0.00 Rental Income - Capitol Landing $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Interest Earnings $10,285.98 $15,424.98 $10,000.00 $665.91 $10,843.93 ($843.93) Xfer from City-Tax Incentives $19,611.94 $69,239.92 $220,000.00 $0.00 $0.00 $220,000.00 Transfer from EDA Designated Funds $0.00 $0.00 $37,297.00 $0.00 $0.00 $37,297.00 Transfer from Reserves $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Total Operating Revenue $153,922.01 $203,781.05 $385,380.00 $665.91 $128,966.78 $256,413.22 Legal Fees $0.00 $0.00 $2,000.00 $0.00 $0.00 $2,000.00 Professional Services - Audit $2,200.00 $0.00 $9,300.00 $0.00 $0.00 $9,300.00 Professional Services - Consultants $5,000.00 $0.00 $3,000.00 $0.00 $540.19 $2,459.81 Board Expenses $211.19 $630.37 $3,000.00 $0.00 $184.73 $2,815.27 Marketing $1,588.47 $3,410.23 $16,500.00 $0.00 $3,375.24 $13,124.76 Existing Business Program $16,172.69 $14,200.24 $19,750.00 $1,591.57 $11,920.03 $7,829.97 Business Roundtable $3,466.03 $2,692.39 $2,500.00 $0.00 $1,912.80 $587.20 Postage $5.77 $0.00 $780.00 $0.00 $62.80 $717.20 Insurance $2,209.00 $2,425.00 $2,550.00 $0.00 $2,551.00 ($1.00) Rental Property - Capitol Landing $1,945.92 $1,892.98 $3,000.00 $197.02 $2,296.52 $703.48 New Business Recruitment $2,393.58 $16,702.54 $37,000.00 $0.00 $15,083.00 $21,917.00 Go Virginia Project $12,000.00 $12,000.00 $12,000.00 $0.00 $12,000.00 $0.00 Downtown Vibrancy Implementation $0.00 $0.00 $7,000.00 $0.00 $210.00 $6,790.00 Regional Entrepreneurship $41,042.50 $41,042.50 $42,000.00 $0.00 $41,042.50 $957.50 Tax Incentive Payments $55,663.35 $25,836.58 $220,000.00 $0.00 $586.97 $219,413.03 Contingency $0.00 $0.00 $5,000.00 $0.00 $0.00 $5,000.00 Total Operating Expenses $143,898.50 $120,832.83 $385,380.00 $1,788.59 $91,765.78 $293,614.22 7/1/24 FY 2025 FY 2025 FY 2025 FY 2025 FY 2025 Current Reserve Revenues Revenues Expenses Expenses Commitment Reserve Assigned Unassigned Designated Programs using Reserves Balance Month to Date Year to Date Month to Date Year to Date of Reserves Balance Reserves Reserve Business Grants $44,619.65 $0.00 $0.00 $0.00 $10,205.38 $0.00 $34,414.27 $0.00 $34,414.27 Wmsbg Celebrates Art $8,702.15 $0.00 $0.00 $0.00 $0.00 $0.00 $8,702.15 $0.00 $8,702.15 Public Art Sculpture Program $7,255.04 $0.00 $0.00 $0.00 $0.00 $0.00 $7,255.04 $0.00 $7,255.04 Downtown Vibrancy - Main Street Implementation $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Downtown Vibrancy - Downtown Tree Illumination $50,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00 $0.00 Demolition Program $135,348.13 $0.00 $0.00 $0.00 $50,000.00 $13,651.87 $99,000.00 $99,000.00 $0.00 $245,924.97 $0.00 $0.00 $0.00 $60,205.38 $13,651.87 $199,371.46 $149,000.00 $50,371.46 Ending Fund Balance $429,729.70 Unassigned Reserves $230,358.24 Reserve Policy(10% of Annual Budget) $38,538.00 Unassigned Reserves Available $191,820.24 Cash $210,595.21 LGIP Investments $175,731.15 Accounts Receivable FY24 Accruals $66,977.84 Accounts Payable FY24 Accruals ($23,574.50) Total Fund Balance $429,729.70 Page 12 of 21  Economic Development Authority Agenda Item Summary Meeting Date: July 9, 2025 Staff Contact: Yuri Matsumoto, Director of Economic Development & Tourism Agenda Item Wording: Election of Officers Background Information: The Economic Development Authority holds elections for its slate of officers during its annual meeting each July. For fiscal year 2025, the slate of officers included: • Adria Vanhoozier, Chair • Robert Willey, Vice-Chair • Yuri Matsumoto, Secretary At the July 2025 meeting, the Economic Development Authority will hold elections for its fiscal year 2026 slate of officers. The term of office for each position is July 1, 2025-June 30, 2026. Previous Relevant Action: None Staff Recommendation: That the Economic Development Authority vote on the slate of officers to hold the positions of chair, vice-chair, and secretary for fiscal year 2026. Sample Motion: Page 13 of 21  Economic Development Authority Agenda Item Summary Meeting Date: July 9, 2025 Staff Contact: Yuri Matsumoto, Director of Economic Development & Tourism Agenda Item Wording: Consideration of Proposed Resolution #25-01 Re-adopting the Remote Participation Policy Found in Sec. 2-34 of the Code of the City of Williamsburg for the Economic Development Authority Background Information: HB894 in the Code of Virginia requires that all public bodies utilizing remote participation re-adopt their policy annually. The re-adoption of this policy allows for any board member to participate remotely in EDA meetings two (2) times in a calendar year, or 25% of the meetings held, rounded up to the next whole number, whichever is greater. If a member is participating remotely because of his or her own disability or because they are caring for someone with a disability, the member counts for purposes of a quorum, so long as the audio-visual connection stays connected, and the video stays on during the meeting. The member may mute his or her sound but must have their camera on during the meeting to continue to count toward the quorum. If a member is participating remotely for any other allowed purpose, their virtual presence does not count toward the quorum for the meeting, and a quorum of four board members must be physically present in order for a member to request remote participation. Previous Relevant Action: August 7, 2024 – The EDA adopted Resolution #24-1 authorizing remote participation in Economic Development Authority meetings for fiscal year 2025 Staff Recommendation: That the EDA adopt Resolution #25-01 authorizing remote participation in Economic Development Authority meetings during fiscal year 2026. Sample Motion: I move that the EDA adopt Resolution #25-01 authorizing remote participation in Economic Development Authority meetings for fiscal year 2026. Page 14 of 21  RESOLUTION #25-01 A RESOLUTION TO READOPT THE REMOTE PARTICIPATION POLICY FOUND IN SEC. 2-34 OF THE CODE OF THE CITY OF WILLIAMSBURG FOR THE ECONOMIC DEVELOPMENT AUTHORITY WHEREAS, pursuant to Sec. 2.2-3708.3(D) of the Code of Virginia (1950), as amended, every public body utilizing an electronic participation policy for its members to participate in meetings remotely must annually readopt said policy by affirmative vote of the members of the body; and WHEREAS, City Council has adopted a policy to allow for electronic participation in meetings by the members of boards, commissions and committees of the City of Williamsburg in Sec. 2-34 of the Williamsburg City Code; and WHEREAS, the Economic Development Authority utilizes the policy found in Sec. 2-34 for its members to participate electronically in meetings of the Economic Development Authority, and desires to continue to utilize said policy. That being the case, it is therefore hereby RESOLVED that the Economic Development Authority hereby readopts the remote participation policy found in Sec. 2-34 of the Code of the City of Williamsburg for fiscal year 2026. Adopted: __________________________ Chair Attest: _________________________________ Secretary Page 15 of 21  Economic Development Authority Agenda Item Summary Meeting Date: July 9, 2025 Staff Contact: Yuri Matsumoto, Director of Economic Development & Tourism Agenda Item Wording: 2026 Meeting Dates Background Information: Meeting dates for calendar year 2026 have been confirmed, and locations have been identified. The Economic Development Authority typically meets on the second Wednesday of each month. As in past years, meeting dates are adjusted when they conflict with Planning Commission meetings. The finalized schedule (attached) will be posted on the City of Williamsburg Council Clerk’s bulletin board at the end of calendar year 2025. Previous Relevant Action: None Staff Recommendation: None Sample Motion: None Page 16 of 21 WILLIAMSBURG ECONOMIC DEVELOPMENT AUTHORITY MEETING DATES Stryker Center 412 N Boundary Street Williamsburg, VA 23185 Regular meetings are held on the second Wednesday of each month at 3:00 PM, unless otherwise noted *January 21, 2026* August 12, 2026 Room 127 Room 127 Date Change: Planning September 9, 2026 Commission Conflict Room 127 February 11, 2026 *October 7, 2026* Room 127 Room 127 March 11, 2026 Date Change: Planning Room 127 Commission Conflict April 8, 2026 *November 4, 2026* Room 127 Room 127 Date Change: Veterans May 13, 2026 Day Conflict Room 127 December 9, 2026 June 10, 2026 Room 127 Room 127 July 8, 2026 Room 127 Page 17 of 21 Business Roundtable – Adria Vanhoozier Visit yeswilliamsburg.com/roundtable for the 2025 Business Roundtable schedule and registration information. Upcoming Business Roundtable Speaker Schedule: • August 12, 2025 o Topic: City of Williamsburg Major Projects Update o Speaker: Andrew O. Trivette – City Manager, City of Williamsburg • November 2025 o Date: TBD o Topic: Williamsburg Tourism o Speaker: Edward Harris – CEO, Visit Williamsburg Page 18 of 21 The Edge District – Robby Willey Burgers on the Edge (from the team behind Bald Guys Pies) opened in late June at 455E Merrimac Trail. The menu features smash burgers, fried chicken, breakfast burritos, and shakes. A unique feature is The Prep District—a commissary kitchen space available for use by other food vendors, appealing to food trucks and pop-ups. The business is heavily incorporating EDGE District branding, which contributes to the growing neighborhood identity and recognition. Copper Fox Distillery recently celebrated its 20th anniversary (9 years in Williamsburg). Anniversary events were included in the lineup of offerings during the Williamsburg Whiskey and Wine Weekend, which occurred 6/25-6/27. Cochon on 2nd will celebrate 10 years in business this October. Page 19 of 21 Williamsburg Public Art Council – Elaine McBeth At its June meeting, the Williamsburg Public Art Council discussed the following: • Public Art Maintenance Plan: The City currently lacks a formal maintenance plan for most public art installations, with the exception of the murals at Midtown Row. Maintenance had previously been managed informally by a City staff member who is no longer with the organization. Staff are now reviewing best practices from other localities and will work to develop a formal maintenance plan in the coming months. • Placemaking GIO: In the 2025-2026 slate of GIOs adopted by City Council, the WPAC was tasked with developing approved art installation locations and evaluating a temporary or rotating exhibit approach to bringing art to the City. At the June meeting, the WPAC began discussing and identifying appropriate sites for this purpose. • 2026 Planning: Efforts are underway to develop a distinct theme for the WPAC’s 2026 art initiatives that will complement the statewide VA250 campaign. Page 20 of 21 City Council – Barbara Ramsey Work Session – Monday, July 7th at 4:00 PM The City Council work session for July has been cancelled. Business Meeting – Thursday, July 10th at 2:00 PM Matters of Special Privilege • Excellence in Service Award to Paul Reeser Public Hearings • PCR#25-009: Text amendment to add food lockers as an allowable use in the RS-2 zoning district • PCR#25-010: SUP application from House of Mercy to install refrigerated food lockers at 10 Harrison Avenue • PCR#25-011: Request from AES on behalf of D.R. Horton to encroach into slopes that are more than 30% on a project at Quarterpath to build 199 homes • PCR#25-012: SUP application from Slick City Action Park to operate an indoor slide park at 2200 Richmond Road Departmental Operating Report • Department of Planning & Codes Compliance – Report on the Rent Ready Program New Business • Request to approve a letter of support from City Council to access grant funds for the Trail 757 project (formerly known as the Birthplace of America Trail) in partnership with the Hampton Roads Planning District Commission • Request to approve a contract for cabling work at the new Police Station on Lafayette Street • Request to approve the purchase of furniture for the new Police Station on Lafayette Street Page 21 of 21