Historic Triangle Recreational Facilities Authority

City of Williamsburg Agenda Historic Triangle Recreational Facilities Authority Meeting Wednesday, September 10, 2025 @ 3:00 PM 412 N. Boundary Street, Williamsburg, VA 23185 Page 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES 3.1. Minutes from the August 13, 2025, HTRFA meeting. 2-6 Historic Triangle Recreational Facilities Authority - Aug 13 2025 - Minutes 4. BOARD MEMBER ANNOUNCEMENTS 5. REPORTS 5.1. Financial Report 7 - 13 HTRFA - Financial Report - 26 August 2025 Statement of Net Position HTRFA - Financial Report - 26 August 2025 Statement of Rev-Exp-Chgs in Net Position 5.2. Executive Director's Report 14 - 18 HTRFA Executive Director Report 5.3. WSEC Operator Report 19 - 28 HTRFA Operators Report 5.4. Construction Report 29 - 38 HTRFA Construction Updates Presentation HTRFA Construction Updates 5.5. Legal Report 6. OPEN FORUM 7. CLOSED SESSION 8. PUBLIC HEARINGS 9. UNFINISHED BUSINESS 10. NEW BUSINESS 10.1. Consideration and Authorization for the Board Chair to Execute a Contract for 39 Network Equipment at the Greater Williamsburg Sports and Events Center - Mark Barham, Chief Information Officer Agenda Item Summary 11. ADJOURNMENT Page 1 of 39  MINUTES City of Williamsburg Historic Triangle Recreational Facilities Authority Wednesday, August 13, 2025 1. Call to Order Chair Andrew O. Trivette called the meeting to order. 2. Roll Call Authority Members Present: Andrew Trivette, Chair, City of Williamsburg; Scott Stevens, Vice Chair, James City County; Mark Bellamy, York County; Robbi Hutton, City of Williamsburg; Brian Fuller, Secretary, York County, and John Carnifax, James City County Also present were Robyn Hansen, Legal Counsel; and Dustie McCay, Clerk Staff Members Present: Barbara Dameron, Finance Director and Travis Dill, Purchasing Agent and Risk Manager 3. Approval of Minutes 1. Minutes from the June 11, 2025 HTRFA Meeting, June 25, 2025 HTRFA Special Called Meeting, and July 30-31,2025 HTRFA Special Called Meeting Moved by Fuller, seconded by Carnifax, to approve the minutes. Carried 6-0-0 by a roll call vote: Ayes: Hutton, Trivette, Stevens, Bellamy, Fuller, Carnifax 4. Board Member Announcements Chair Trivette announced Dana Youst as the new HTRFA Executive Director, starting August 18, 2025. She was chosen through an intensive interview process and previously served as park recreation director in Kenly, North Carolina, with 20 years of experience in parks and recreation. Dana will manage daily operations and enhance Greater Williamsburg's appeal and act as a liaison with contractors and localities. 5. Reports 1. Financial Report Barbara Dameron, Finance Director, presented the financial report. She highlighted that about $27,000 in deposits were collected and introduced a lease asset for the ground lease, noting it surpasses the Page 1 of 5 Page 2 of 39  Historic Triangle Recreational Facilities Authority August 13, 2025 liability due to GASB requirements. This excess will persist until 2030, then revert. She clarified the financial report by segmenting operating and non-operating items and differentiating HTRFA from Kemper expenses. A $129,000 deficit was noted this month as locality contributions were recently billed, expecting resolution in the next report. Chair Trivette added that they plan to finalize project financing with final borrowing in September, contingent on resolving demolition cost inquiries within 30 days. 2. Executive Director's Report There was no report. 3. WSEC Operator Report Ben Hardouin, General Manager at the Greater Williamsburg Sports and Events Center, presented the operator's report with John Di Meglio, Vice President of Operations at Kemper Sports. They are collaborating with MEB, Todd Walker, and others on FF&E quotes, with chair quotes received and wayfinding signage being finalized. Staff additions include Heidi Hume as Sales and Marketing Manager and Antonio Gonzalez as Sports and Operations Manager. Key updates: facility phone line activation, meetings with municipal parks departments, and the activation of social media. They will participate in a conference in Miami with 60 planned appointments and partnership with the Superlative Group for sponsorships. Operations are on track, with marketing gaining traction post-website launch, bringing in partners such as women's basketball groups and elite events. Their LinkedIn channel saw 1,200 impressions in three weeks. New non-sports-event inquiries include Corvette Restoration Shows and multi-day industry conferences. The schedule for the Connect conference is pending but will include 30 conference-related appointments. 4. Construction Report Todd Walker, Construction Manager, reported that the project is currently 11 working days ahead of schedule, based on the latest CPM update. They anticipate gaining more days and plan to include completion dates in future reports. Milestone updates include establishing permanent power on July 8, achieving full building dryness by September 2025, installing most windows barring two sections for equipment access, scheduling HVAC startup for August (hub area) and September (sports courts), and completing 40% of site work, including curb and gutter on the ring road. Building progress stands at 65% overall completion. Completed items include the feature gym window wall, 65-80% of other windows, all interior framing and sprinkler rough- ins, and 95% of MEP rough-ins. Drywall installation has begun in the Page 2 of 5 Page 3 of 39  Historic Triangle Recreational Facilities Authority August 13, 2025 mezzanine, with the hub space at 65% completion, including servery framing and gypsum board. The walk-in cooler and freezer are installed, and kitchen painting has started. Sports courts are 45% complete, with turf roller systems, hydraulics, and winch systems installed. The PEMB ceiling is painted. Mr. Carnifax asked about the sequence for turf and maple flooring installation; Mr. Walker confirmed the turf would be installed first, and the entire flooring process is expected to take 10-12 weeks. 5. Legal Report Robyn Hansen, Legal Counsel, reported that their work had primarily involved general legal review of a few contracts and discussing various issues, with nothing of significant importance to report. 6. Open Forum Chair Trivette opened the Open Forum for comments from the public. There were none. Chair Trivette closed the Open Forum. 7. Closed Session 1. Closed Session Pursuant to Virginia Code Sections 2.2-3711(A)(6) Regarding Discussion or Consideration of the Investment of Public Funds Where Competition or Bargaining is Involved, Where, If Made Public Initially, the Financial Interest of the Authority Would Be Adversely Affected. (Regarding Accessory Gym Equipment). AIS-25-088 Moved by Stevens, seconded by Carnifax, to enter into closed session pursuant to Virginia Code Sections 2.2-3711(A)(6) regarding discussion or consideration of the investment of public funds where competition or bargaining is involved, where, if made public initially, the financial interest of the authority would be adversely affected, regarding accessory gym equipment. Carried 6-0-0 by a roll call vote: Ayes: Hutton, Trivette, Stevens, Bellamy, Fuller, Carnifax 2. Closed Session Certification AIS-25-089 Moved by Stevens, seconded by Fuller, to certify the closed Page 3 of 5 Page 4 of 39  Historic Triangle Recreational Facilities Authority August 13, 2025 session. Carried 6-0-0 by a roll call vote: Ayes: Hutton, Trivette, Stevens, Bellamy, Fuller, Carnifax 8. Public Hearings There were none. 9. Unfinished Business 10. New Business 1. Consideration and Authorization for the Board Chair to Execute a Contract for Network and Infrastructure Cabling at the Greater Williamsburg Sports and Events Center - Mark Barham, Chief Information Officer AIS-25-087 Mark Barham, Chief Information Officer, explained that the Greater Williamsburg Sports and Events Center (GWSEC) requires network and infrastructure cabling to support computers, wireless access, cable TV, and cameras. The project was designed by Bazon-Cox, a local company from Chesapeake, and was priced using a state contract. While the expense is budgeted within the GWSEC budget, board authorization is required because the price exceeds $100,000. The staff recommendation was for the board to authorize the chair to execute a contract with Bazon-Cox for network and infrastructure cabling not to exceed $124,307.87. Moved by Carnifax, seconded by Fuller, to approve the chair to execute the contract subject to counsel's finalization and review of the legal form. Carried 6-0-0 by a roll call vote: Ayes: Hutton, Trivette, Stevens, Bellamy, Fuller, Carnifax 11. Adjournment At 4:17 p.m., there being no additional business before the Board, the HTRFA meeting of August 13, 2025, was adjourned. Moved by Fuller, seconded by Carnifax, to adjourn. Carried 6-0-0 by a roll call vote: Ayes: Hutton, Trivette, Stevens, Bellamy, Fuller, Carnifax Page 4 of 5 Page 5 of 39 Historic Triangle Recreational Facilities Authority August 13, 2025 Andrew O. Trivette, Chair Dustie McCay, Clerk Page 5 of 5 Page 6 of 39  HISTORIC TRIANGLE RECREATIONAL FACILITIES AUTHORITY STATEMENT OF NET POSITION AUGUST 31, 2025 FY 2026 FY 2026 FULL ACCT ACCT DESCRIPTION ORGINAL REVISED BUDGET BUDGET FY 2026 ACTUAL 007-00-0000-11001 -HTRFA CASH $ - $ - $ 11,270,888.74 CASH - DEPOSITS - - 32,030.40 007-00-0000-11015 BOND ESCROW CASH 24 SERIES 9,458,474.27 007-00-0000-11016 BOND ESCROW CASH INT 1,593,940.83 007-00-0000-11017 BOND ESCROW MANAGED - 007-00-0000-13010 -ACCOUNTS RECEIVABLE - - - 13300 PREPAID LEASE/RENT - LEASE ASSET NET OF ACCUM AMORT 6,985,084.52 WORKING CAPITAL - - 61,729,004.83 TOTAL ASSETS $ - $ - $ 91,069,423.59 007-00-0000-25001 -ACCOUNTS PAYABLE $ - $ - $ 128,633.88 007-00-0000-25060 -ACCRUED PAYROLL PAYABLE - - - DEPOSITS LIABILITY 32,030.40 007-00-0000-27022 MEB ESCROW - - 3,040,007.18 LEASE LIABILITY 7,483,644.25 BOND PAYABLE 63,985,000.00 007-00-0000-27022 BOND PREMUIM - - 2,755,900.00 TOTAL LIABILITIES - - $ 77,425,215.71 NET POSITION - - 13,644,207.88 TOTAL NET POSITON - - $ 13,644,207.88 TOTAL LIABILITIES & NET POSITION $ - $ - $ 91,069,423.59 Page 7 of 39 Page 1 of 1  HISTORIC TRIANGLE RECREATIONAL FACILITIES AUTHORITY STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION FOR MONTH ENDED AUGUST 31, 2025 FULL ACCT ACCT DESCRIPTION FY 2026 ORGINAL FY 2026 REVISED REMAINING BUDGET BUDGET FY 2026 ACTUAL BUDGET OPERATING REVENUE 007-00-0400-44440 - MAINT. OF EFFORT - WILLIAMSBURG $ 586,274.00 $ 586,274.00 $ - $ 586,274.00 007-00-0400-44442 COW CONTRIB ENTERTAINMENT VENUE - - - 007-00-0400-44450 MAINT. OF EFFORT - JCC 542,302.00 542,302.00 542,302.64 (0.64) 007-00-0400-44451 JCC OPERATING SUBSIDY 800,000.00 800,000.00 - 800,000.00 007-00-0400-44460 MAINT. OF EFFORT - YORK COUNTY 321,424.00 321,424.00 80,356.06 241,067.94 007-00-0400-44461 YORK COUNTY OPERATING SUBSIDY 800,000.00 800,000.00 - 800,000.00 007-00-0400-44465 - TOURISM ALLIANCE - - - - 007-00-0400-44475 OTHER CONTRIBUTIONS - - - - TOTAL OPERATING REVENUE $ 3,050,000.00 $ 3,050,000.00 $ 622,658.70 $ 2,427,341.30 OPERATING EXPENSE HTRFA OPERATING 007-00-0500-51001 - SALARIES & WAGES $ 75,000.00 $ 75,000.00 $ 8,248.05 $ 66,751.95 007-00-0500-51001K SALARIES-KEMPER - - - - 007-00-0500-52001 - FICA 5,738.00 5,738.00 - 5,738.00 007-00-0500-52002 - RETIREMENT-VRS - - - - 007-00-0500-52005 - HOSPITALIZATION 9,257.00 9,257.00 - 9,257.00 007-00-0500-52006 - GROUP LIFE INSURANCE 1,005.00 1,005.00 - 1,005.00 007-00-0500-52016 - TRAINING - - - - 007-00-0500-53002 - PROFESSIONAL SERVICES 75,000.00 75,000.00 7,500.00 67,500.00 007-00-0500-53002K PROFESSIONAL SERVICES - SPORTS CENTER - 007-00-0500-530042- MAINTENANCE, BUILDINGS - - - - 007-00-0500-530043- MAINTENANCE, OFFICE EQUIPMENT - - - - Page 8 of 39 Page 1 of 6  HISTORIC TRIANGLE RECREATIONAL FACILITIES AUTHORITY STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION FOR MONTH ENDED AUGUST 31, 2025 FULL ACCT ACCT DESCRIPTION FY 2026 ORGINAL FY 2026 REVISED REMAINING BUDGET BUDGET FY 2026 ACTUAL BUDGET 007-00-0500-53005B- OTHER LEGAL FEES 120,000.00 120,000.00 - 120,000.00 007-00-0500-53006 - PRINTING 500.00 500.00 - 500.00 007-00-0500-55101 - ELECTRICITY 50,000.00 50,000.00 - 50,000.00 007-00-0500-55102 - HEATING 18,000.00 18,000.00 - 18,000.00 007-00-0500-55103 - UTILITIES WATER/SEWER 15,000.00 15,000.00 - 15,000.00 007-00-0500-55201 - POSTAGE 500.00 500.00 - 500.00 007-00-0500-55203 - TELECOMMUNICATION 2,200.00 2,200.00 - 2,200.00 007-00-0500-55301 - INSURANCE 85,000.00 85,000.00 1,104.00 83,896.00 007-00-0500-55410 - UNIFORMS & APPAREL - - - - 007-00-0500-55413 - OTHER OPERATING SUPPLIES 30,000.00 30,000.00 2,177.73 27,822.27 007-00-0500-55501 - TRAVEL -MILEAGE - - - - 007-00-0500-55503 TRAVEL 8,000.00 8,000.00 - 8,000.00 007-00-0500-55801 - DUES & ASSOCIATION MEMBERSHIPS 500.00 500.00 - 500.00 007-00-0500-55840 - COST OF BOND ISSUANCE - - - - 007-00-0500-55869 - CONTINGENCY 20,000.00 20,000.00 - 20,000.00 007-00-0500-55872A BANK FEES 200.00 200.00 - 200.00 007-00-0500-58001 - LEASE/RENT OF EQUIPMENT - - - - 007-00-0500-58003 - LEASE - LAND 220,000.00 220,000.00 55,000.00 165,000.00 TOTAL HTRFA OPERATING EXPENES $ 735,900.00 $ 735,900.00 $ 74,029.78 $ 661,870.22 Page 9 of 39 Page 2 of 6  HISTORIC TRIANGLE RECREATIONAL FACILITIES AUTHORITY STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION FOR MONTH ENDED AUGUST 31, 2025 FULL ACCT ACCT DESCRIPTION FY 2026 ORGINAL FY 2026 REVISED REMAINING BUDGET BUDGET FY 2026 ACTUAL BUDGET KEMPER OPERATING 007-00-0502-51001 SALARIES AND WAGES $ 345,157.00 $ 345,157.00 $ 20,614.98 $ 324,542.02 51002 PAYROLL PROCESSING FEE 2,400.00 2,400.00 - 2,400.00 51003 SALARIES PARTIME 8,871.00 8,871.00 - 8,871.00 52001 FICA 27,083.00 27,083.00 - 27,083.00 52005 HOSPITALIZATION 71,800.00 71,800.00 - 71,800.00 52009 UNEMPLOYMENT INSURANCE 701.00 701.00 - 701.00 52010 WORKERS COMPENSATION 6,740.00 6,740.00 - 6,740.00 53002 PROFESSIONAL SERVICES 300,000.00 300,000.00 5,034.29 294,965.71 53006 PRINTING 15,000.00 15,000.00 - 15,000.00 53007 ADVERTISING 60,000.00 60,000.00 - 60,000.00 53007k ADVERTISING ON-LINE 42,000.00 42,000.00 - 42,000.00 53008A SPECIAL EVENTS 8,000.00 8,000.00 - 8,000.00 55301A INSURANCE 5,000.00 5,000.00 - 5,000.00 55350 MISCELLANEOUS KEMPER 5,000.00 5,000.00 - 5,000.00 55351 EMPLOYEE PROCUREMENT 4,400.00 4,400.00 - 4,400.00 55402 FOOD SUPPLIES, FOOD, SERV SUP 11,500.00 11,500.00 - 11,500.00 55407 REPAIR & MAINTENANCE SUPPLIES 11,500.00 11,500.00 - 11,500.00 55410 UNIFORMS AND APPAREL 4,500.00 4,500.00 - 4,500.00 55413 OTHER OPERATING SUPPLIES 26,500.00 26,500.00 - 26,500.00 55413K SPECIAL EVENT SUPPLIES 5,000.00 5,000.00 - 5,000.00 55500 O/S ACCOUNTING 2,400.00 2,400.00 - 2,400.00 55503 TRAVEL 57,450.00 57,450.00 - 57,450.00 55006 BUSINESS DEVELOPMENT 3,000.00 3,000.00 - 3,000.00 55508 COMMUNITY EVENTS 21,000.00 21,000.00 - 21,000.00 55509 ORGANIZATION 4,000.00 4,000.00 - 4,000.00 Page 10 of 39 Page 3 of 6  HISTORIC TRIANGLE RECREATIONAL FACILITIES AUTHORITY STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION FOR MONTH ENDED AUGUST 31, 2025 FULL ACCT ACCT DESCRIPTION FY 2026 ORGINAL FY 2026 REVISED REMAINING BUDGET BUDGET FY 2026 ACTUAL BUDGET 55660 TAXES/LICENSING FEE 10,000.00 10,000.00 - 10,000.00 55801 DUES & ASSOCIATION MEMBERSHIPS 10,800.00 10,800.00 - 10,800.00 55872A BANK FEES 3,600.00 3,600.00 - 3,600.00 55872K POS 11,000.00 11,000.00 - 11,000.00 TOTAL KEMPER OPERATING EXPENSES $ 1,084,402.00 $ 1,084,402.00 $ 25,649.27 $ 1,058,752.73 TOTAL OPERATING EXPENDITURES $ 1,820,302.00 $ 1,820,302.00 $ 99,679.05 $ 1,720,622.95 OPERATING INCOME $ 1,229,698.00 $ 1,229,698.00 $ 522,979.65 $ 706,718.35 OTHER FINANCING SOURCES (USES) 007-00-0500-59988 TRANSFER TO OPERATING RESERVE $ - $ - $ - $ - 007-00-0500-59989 TRANSFER TO CAPITAL RESERVE - - - - TOTAL OTHER FINANCING SOURCRES $ - $ - $ - $ - INCOME AFTER TRANSFERS $ 1,229,698.00 $ 1,229,698.00 $ 522,979.65 $ 706,718.35 PROJECT 007-00-505-67082 ENTERTAINMENT VENUE $ - $ - $ - $ - OPERATING INCOME (DEFICIT ) 1,229,698.00 1,229,698.00 $ 522,979.65 706,718.35 Page 11 of 39 Page 4 of 6  HISTORIC TRIANGLE RECREATIONAL FACILITIES AUTHORITY STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION FOR MONTH ENDED AUGUST 31, 2025 FULL ACCT ACCT DESCRIPTION FY 2026 ORGINAL FY 2026 REVISED REMAINING BUDGET BUDGET FY 2026 ACTUAL BUDGET 70405 CAPITAL REVENUE 007-00-0405-44200 INTEREST INCOME $ 360,000.00 $ 360,000.00 $ 67,208.48 $ 292,791.52 007-00-0405-44211 INTEREST INCOME SNAP 50,000.00 50,000.00 258,417.64 (208,417.64) 007-00-0400-44212 UNREALIZED GAIN/LOSS ON INVESTMENTS - - (78,520.33) 78,520.33 007-00-0400-44441 DEBT SERVICE CTRB - WILLIAMSBURG 2,500,000.00 2,500,000.00 - 2,500,000.00 007-00-0405-44443 CONTRIBUTION - CITY - FFE 361,555.00 361,555.00 361,555.00 - 007-00-0405-44445 CONTRIBUTION - CITY 5,000,000.00 5,000,000.00 5,000,000.00 - 007-00-0405-44336 LINE OF CREDIT 7,184,470.00 7,184,470.00 - 7,184,470.00 007-00-0405-44500 TRANSFER FROM FUND BALANCE 9,584,960.00 9,584,960.00 - 9,584,960.00 007-00-0405-44505 TRANSFER FROM F/B BOND PROCEEDS 8,230,735.00 8,230,735.00 - 8,230,735.00 TOTAL CAPITAL REVENUE $ 33,271,720.00 $ 33,271,720.00 $ 5,608,660.79 $ 27,663,059.21 TOTAL REVENUE $ 36,321,720.00 $ 36,321,720.00 $ 6,231,319.49 $ 30,090,400.51 CAPITAL EXPENSE 007-00-0500-55838 - PRINCIPAL PAYMENTS - - - - 007-00-0500-55839 - INTEREST PAYMENTS 2,833,600.00 2,833,600.00 118,067.00 2,715,533.00 007-00-0505-67080 - 2019-INDOOR SPORTS COMPLEX $ 31,667,818.00 $ 31,667,818.00 $ 2,600,102.43 $ 29,067,715.57 TOTAL CAPITAL EXP $ 34,501,418.00 $ 34,501,418.00 $ 2,718,169.43 $ 31,783,248.57 TOTAL OPERATING EXPENSE $ 1,820,302.00 $ 1,820,302.00 $ 99,679.05 $ 1,720,622.95 TOTAL OERATING AND CAP EXP 36,321,720.00 36,321,720.00 $ 2,817,848.48 $ 33,503,871.52 CHANGE IN NET POSITION $ - $ - $ 3,413,471.01 $ (3,413,471.01) BEGINNING NET POSITION $ 10,230,736.87 $ 10,230,736.87 $ 10,230,736.87 $ - Page 12 of 39 Page 5 of 6  HISTORIC TRIANGLE RECREATIONAL FACILITIES AUTHORITY STATEMENT OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION FOR MONTH ENDED AUGUST 31, 2025 FULL ACCT ACCT DESCRIPTION FY 2026 ORGINAL FY 2026 REVISED REMAINING BUDGET BUDGET FY 2026 ACTUAL BUDGET ENDING NET POSITION $ 10,230,736.87 $ 10,230,736.87 $ 13,644,207.88 $ (3,413,471.01) Page 13 of 39 Page 6 of 6  Executive Director Report Dana Youst September 10, 2025 Page 14 of 39  Accomplishments and Milestones • Executed Bazon-Cox and Associates, Inc. Contract • Conducted Introductory Meetings with: • HTRFA Board Members and Parks and Recreation Directors • Construction Management Team • Kemper • Key Stakeholders Page 15 of 39  Standing Meetings • Construction Management Team (MBP) • Kemper • Visit Williamsburg (Sport Division) • Parks & Recreation Directors • The Superlative Group Page 16 of 39  In Progress • SOPs & Emergency Action Plans • Finalizing FF&E • Facility Fees & Programming • Contracts and Leases • Community/Stakeholder Outreach • Sponsorships Page 17 of 39 Page 18 of 39  OPERATOR'S REPORT September 10th, 2025 Page 19 of 39  AGENDA • Administrative and Operational • Business Development • Marketing • Elevated Experience Page 20 of 39  ADMINISTRATIVE & OPERATIONAL • Final revisions of FF&E. • Completed and submitted signage to MEB. • Established regular collaborative meeting cadence with Executive Director. • Providing Recommendations and Insights of Key Business Operational Strategies: ▪ Hours of Operation ▪ Drop-in Costs and other Fees • Continued Onboarding of Antonio and Heidi with Kemper's formal Onboarding platforms. • Have begun preliminary interviews with F & B Manager Page 21 of 39  BUSINESS DEVELOPMENT Sport Events KEY WINS • US Senior Pickleball partnership- Fall 2026 (programming and tournaments) GWSEC on • Club Sports Basketball- Fall 2026 Playeasy • Ongoing scheduled prospecting tours: (Phantom Hoops, Riverside Volleyball, etc.) CRM Corporate Events TripleSeat • MPI-Virginia 2-day event RFP bid - Nov 2026 • Prospecting emails to 150 Connect Marketplace event CONNECTS Sponsorships Marketplace • Collaborative discussion with Superlative regarding Pouring Rights Page 22 of 39 • Meeting with Running Lights, Invest Davenport, etc.  BUSINESS DEVELOPMENT • Opportunity to personally connect with over 60 events rights holders both in Sports and Conventions. • Booth presence that represented and showcased the GWSEC to convention participants. • 150 email connections to be made by Heidi/Antonio with specific invitations to connect and visit GWSEC. • Corporate event planners, wedding planners and regional representatives were of the most interest. Page 23 of 39  BUSINESS DEVELOPMENT Pending Sports Leads: New Business Connections Page 24 of 39  MARKETING FOLLOWER GROWTH • Updating website to include corporate/community event [8/4-8/28] information; more direct CTA; build Newsletter list. • Refine GWSEC branding to build brand guide. • Executing 30-day social media plan. • Revising and building sales collateral. 92% • Building robust CRM platform through Tripleseat. 21% 14% Page 25 of 39 MARKETING Page 26 of 39 MARKETING Page 27 of 39  ELEVATED EXPERIENCE • Revised and enhanced Event Intake Experience. • Further defining and Business Flow from Initial Contact through Event Execution. • Establishing Event touchpoints and connecting opportunities. • Reviewing and customizing Kemper's True Service Platform for GWSEC guest interactions. • Reviewing and customizing Kemper's SOP for GWSEC business operations. Page 28 of 39  Greater Williamsburg Sports & Event Center HTRFA Construction Update – 08/13/2025 By: MPB Todd Walker, Construction Manager & Meredith Shirley, CMIT Page 29 of 39 FEATURE GYM Page 30 of 39 WINDOWS Page 31 of 39  Servery Area in Hub Page 32 of 39 Hub Space Page 33 of 39  Tur f Roller System & Control Panel Page 34 of 39  Turf Wench System Page 35 of 39  VIEW FROM GYM Page 36 of 39  HTRFA Construction Updates GREATER WILLIAMSBURG SPORTS & EVENTS CENTER Client: HTRFA Location: 250 Visitor Center Dr. Williamsburg, Va Date: 09/10/2025 MBP: Todd M. Walker Construction Manager MBP No.: J23183.001 Contractor: MEB Architect: CLARKNEXSEN, Guernsey & Tingle Architect Substantial Completion: 6.10.26 Final Completion: 8.4.26 Currently 11 Working Days ahead HTRFA COMMITTEE COW Andrew Trivette- Chair Robbi Hutton- City of Williamsburg JCC Scott Stevens- Vice Chair John Carnifax- JCC York Co. Brian Fuller- Secretary Mark Bellamy-York Co. Kemper Sports Steve Goris, John Di Meglio, Ben Hardouin MILESTONE UPDATES 1. Building Dried in August 28, 2025 2. HVAC Start Up- 20 mechanical units start up on-going estimated all started by October 25 3. Maple Flooring Install starting December 25’ 4. Turf Roll Insulation starting January 26’ 5. Feature Gym Install starting January 26’ CONSTRUCTION % COMPLETE 1. Site Work- 50% complete. a. Completed curb and gutter around ring road. Began/Finished curbing in new parking lot. Remobilizing to continue site work beginning of September. Site work, hardscapes, and landscapes carry in to 2026 2. Building Progress- Total Complete: 70% a. All exterior windows are completed b. All interior framing completed c. Kitchen hoods installed d. Plumbing fixtures, Lighting fixtures and duct work in progress e. Hanging GWB 90% complete f. Started interior paint Page 1 of 2 MBP www.mbpce.com Page 37 of 39  HTRFA Construction Updates GREATER WILLIAMSBURG SPORTS & EVENTS CENTER g. Epoxy flooring sample completed and approved 3. HUB space- Total Complete: 70% a. Kitchen installation began b. Ceiling painted started c. Completed GWB and finishing is complete with exception of soffits. 4. Sports Courts (PEMB)- Total Complete: 50% a. Turf Roller System is Installed and control panel. b. Turf winch system on East end of PEMB installed. c. Completed painting of the PEMB. d. All hanging athletic equipment delivered and installation starts 09/08/2025 MEETINGS 1. Continued regularly scheduled OAC- Bi-Weekly: Next Meeting: 09/11/25 2. Additional meetings- Kemper Teams meeting every other Thursday for Operator coordination with Construction Management group for construction coordination. CO/PCO REVIEW 1. No update Page 2 of 2 MBP www.mbpce.com Page 38 of 39 Staff Contact Mark Barham, Chief Information Officer Agenda Item Wording Consideration and Authorization for the Board Chair to Execute a Contract for Network Equipment at the Greater Williamsburg Sports and Events Center - Mark Barham, Chief Information Officer Background Information The Greater Williamsburg Sports and Events Center requires network equipment for its wired and wireless networks. This contract supports the purchase, installation, and testing of all network equipment to support computers, wireless access, cameras, and cable TV for the entire facility. This project was designed by ViCOM and priced using the VASCUPP contract (C0002424). While it is a budgeted expense within the sports and events center project, board authorization is required because the price exceeds $100,000. Previous Relevant Action N/A Staff Recommendation That the board authorize the chair to execute a contract with ViCOM for network equipment for the sports center, not to exceed $180,085.02 Page 1 of 1 Page 39 of 39