Williamsburg Area Arts Commission

AGENDA City of Williamsburg Williamsburg Area Arts Commission Wednesday, May 18, 2022 A meeting of the Williamsburg Area Arts Commission will be held Wednesday, May 18, 2022 in the Stryker Center (Room 127), 412 N Boundary St, Williamsburg, VA 23185 commencing at 3:00 PM. Page I. CALL TO ORDER II. ROLL CALL III. APPROVAL OF MINUTES A. March 16, 2022 2 IV. FY22 GRANTEE PRESENTATIONS A. Institute for Dance - Melissa Cantrell B. Virginia Regional Ballet - Adelle Carpenter V. CHAIR'S REPORT A. Year-End Report Reminders from Liaisons B. Budget Updates C. Grant Award Letters D. Important Dates • FY24 Grant Review - January 18, 2023 VI. OLD BUSINESS A. Venue Discussion Update B. June Gathering with York County Arts Commission 3 VII. NEW BUSINESS A. Approval of Nominations Report 4 B. 2022 Fall Forum C. Liaison Reports VIII. ADJOURNMENT The next meeting is the joint meeting between the WAAC and the York County Arts Commission on June 22, 2022. Page 1 of 4  Williamsburg Area Arts Commission Stryker Center, Williamsburg, VA Wednesday, March 16, 2022 Call to Order: Chair Patricia Rublein called the meeting to order at 3:03 p.m. Attending: Patricia Rublein, Susan Corbett, Robert Leek, Tom Phelps, Robin Phillips, Nancy Sullivan, Barbara Vollmer, Nick Vrettos, and Tourist Specialist Joanna Skrabala. Absent: Georgianna Avioli. Minutes: Minutes of January 18, 2022, were approved as submitted. Remarks from the Chair: • Announced the formation of a Nominating Committee composed of Susan Corbett and Robin Phillips. The Committee is to prepare a proposed slate of officers for the 2022- 2023 year and present it in writing two weeks prior to the May18 meeting. • Funding for the WAAC grants will remain the same in both the City of Williamsburg’s and James City County’s FY23 proposed budgets. • Reported that Panglossian Productions may withdraw its FY23 grant request. Tom Phelps moved if Panglossian Productions submits a written document requesting withdrawal of recommended funding, the funds be reallocated to other grant requests. Nick Vrettos seconded the motion. Motion approved. Old Business: The Chair reported the summary of the Venue Needs Survey results has been shared with City of Williamsburg Mayor Douglas Pons and members of the City Council. It will also be presented to the James City County and York County Commissioners. The Venue Needs Survey Report is posted on the WAAC website. New Business • Reallocation of monies should Panglossian Productions elect to withdraw its FY23 grant request: Susan Corbett moved to increase the grant funding in the amount of $400 for each of the following organizations: Institute for Dance, Opera in Williamsburg, Williamsburg Choral Guild, Williamsburg Players, and the Williamsburg Symphony Orchestra. The motion passed. • Commissioners agreed June is the best date for a joint meeting with the York County Arts Commission. The date to be determined after consultation with the York County officials. • Year end report forms for the FY 21 grantees are posted on the WAAC website. • Commissioners agreed to periodically invite grantees to present at WAAC meetings to acquaint the Commission with their activities and programs. Two groups will be invited to the May meeting. The meeting concluded with reports of FY22 grantees activities presented by the various commissioners. Adjournment: The meeting adjourned at 4:25 p.m. The next meeting will be May 18 at 3:00. Submitted by Barbara Vollmer, Secretary Page 2 of 4  WILLIAMSBURG AREA WILLIAMSBURG ARTS COMMISSION The Williamsburg Area Arts Commission CordiallvInvites its Members and the Members Cordially of The York County Arts Commission to Gather at the ARTMUSEUMS o1= COLONIALWILLIAMSBURG WILLIAMSBURG 2:00 P.M. IWEDNESDAY |IJUNE22ND,2022 To engage about the arts and cultural activities Various jurisdictions. of our various Following a conversation from 2:00 2:45 pm., — — p.m., we will be privileged with a special tour of the Museum. We look forward to once again restarting this annual event between the two Commissions. event Commissions. Please RSVP by June 15th to Joanna Skrabala at jskrabala@williamsburgva.gov jskrabala@williamsburgVa.goV Page 3 of 4 Page 4 of 4