WRHA Board of Commissioners

AGENDA City of Williamsburg WRHA Board of Commissioners Monday, May 8, 2023 A meeting of the WRHA Board of Commissioners will be held Monday, May 8, 2023 in the Stryker Center, 412 N. Boundary Street commencing at 5:00 PM. Page 1. CALL TO ORDER 2. ROLL CALL 3. BOARD MINUTES A. Minutes from the February 6, 2023 WRHA Board of Commissioners 2-5 Meeting 4. OPEN FORUM 5. QUARTERLY REPORTS A. Quarterly Financial Report 1. Presentation and Discussion of the Quarterly Financial Report - 6-8 Tyrone Franklin, WRHA Executive Director B. Quarterly Operating Report 1. Presentation and Discussion of the Quarterly Operating Report - 9 - 50 Tyrone Franklin, Executive Director 6. NEW BUSINESS 7. ADJOURNMENT *The Williamsburg Redevelopment and Housing Authority Board will meet at 5:00 p.m. or immediately following the conclusion of the Williamsburg City Council Work Session. The Williamsburg Redevelopment & Housing Authority Board of Commissioners invites public comment on any subject during "Open Forum." To speak, fill out a Speaker's Card (available at the door) and give it to the Clerk of Council. Please direct all comments to the Chair, limited to 5 minutes. Thank you.  MINUTES City of Williamsburg WRHA Board of Commissioners February 6, 2023 A meeting of the WRHA Board of Commissioners was held on February 6, 2023 at 5:00 in the Stryker Center, 412 N. Boundary Street. 1. CALL TO ORDER Mayor Douglas G. Pons called the meeting to order at 5:32pm. 2. ROLL CALL The following members were present: Chairman Douglas G. Pons, Vice-Chair W. Pat Dent, Barbara L. Ramsey, Caleb T. Rogers, Stacy Kern-Scheerer, Vivian Prescott, and Vivian Redcross. Ms. Kern-Scheerer participated remotely. Also present were Executive Director Tyrone Franklin, Public Housing Administrator JaLauna Burton, City Manager Andrew O. Trivette, Assistant City Manager Michele Mixner DeWitt, and City Attorney Christina Shelton. Staff Attending: Public Housing Administrator JaLauna Burton, Finance Director Barbara Dameron , and Executive Assistant Dustie McCay. 3. MATTERS OF SPECIAL PRIVILEGE A. Consideration and Approval of a Remote Participation Request from Commissioner Stacy Kern-Scheerer for the February 6, 2023 Business Meeting Due to an Illness Motion by Ramsey, seconded by Rogers, to approve of remote participation for Stacy Kern-Scheerer. 6-0-0 by roll call vote: Aye: Rogers, Ramsey, Pons, Dent, Prescott, Redcross Nay: Abstain: Recuse: Absent: B. Welcome New Board Member, Vivian Redcross Mayor Pons welcomed Ms. Redcross to the Board. Page 1 of 4 4. BOARD MINUTES A. November 7, 2022, WRHA Board of Commissioner's Meeting Motion by Ramsey, seconded by Dent, move to approve the minutes of November 7, 2022. 7-0-0 by roll call vote: Aye: Rogers, Ramsey, Pons, Dent, Kern-Scheerer, Prescott, Redcross Nay: Abstain: Recuse: Absent: 5. OPEN FORUM Chair Pons opened the Open Forum portion of the meeting for public comment. Misty Thomas, 153 Mimosa Drive, expressed her concerns with WRHA and its staff regarding treatment, assaults, eviction, and pet policy. She provided details on how these situations have impacted her life in a negative way. She requested the Board look into her concerns and provided Chair Pons with documentation. 6. QUARTERLY REPORTS A. QUARTERLY FINANCIAL REPORT 1. Presentation and Discussion of the Quarterly Financial Report - Tyrone Franklin, Executive Director Tyrone Franklin, Executive Director, provided a financial update from October - December 2022. B. QUARTERLY OPERATING REPORT 1. Presentation and Discussion of the Quarterly Operating Report - Tyrone Franklin, Executive Director Tyrone Franklin, Executive Director, advised the Board that in the last quarter, there were twelve turn arounds, plans of the Home Buyer's Program scheduled for February 8, 2023, a new employee: Public Housing Coordinator Ashley Mabry, plans to reopen the waiting list in Spring 2023, construction plan of fences around dumpsters at all family sites, installation of security cameras, laundromat expansions, holiday activities, and personnel training. 7. NEW BUSINESS WRHA Board of Commissioners February 6, 2023 Page 2 of 4  A. Discussion and Consideration of the Virginia Department of Housing and Community Development Planning Grant - Tyrone Franklin, Executive Director Tyrone Franklin, Executive Director, presented the request to apply for the Community Development Block Grant for improvements in neighborhoods such as Highland Park, Wales, and Crispus Attucks, and establish a direct loan program to assist income-qualified homeowners and homebuyers with home improvements and preservation projects. Moved by Ramsey, seconded by Dent, that the WRHA proceed with planning grant applications to further the GIOs related to CDBG Rehabilitation Grants and a Direct Loan Program. 7-0-0 by roll call vote: Aye: Rogers, Ramsey, Pons, Dent, Kern-Scheerer, Prescott, Redcross Nay: Abstain: Recuse: Absent: B. Discussion and Consideration of the Virginia Housing Capacity Building Grant - Tyrone Franklin, Executive Director Tyrone Franklin, Executive Director, presented the request to apply for the Virginia Housing Capacity Building grant to hire a consultant to assist WRHA in developing a strategic plan that will be useful in the submittal of the HUD's PHA 5-year plan. Moved by Ramsey, seconded by Kern-Scheerer, that the Authority Board approve pursuing planning funds through the Virginia Housing Capacity Building Program. 7-0-0 by roll call vote: Aye: Rogers, Ramsey, Pons, Dent, Kern-Scheerer, Prescott, Redcross Nay: Abstain: Recuse: Absent: 8. OPEN FORUM Chair Pons opened the Open Forum portion of the meeting for public comment. There were none. 9. ADJOURNMENT At 6:09pm, there being no additional business before the Authority, the WRHA Board of Commissioners meeting of February 6, 2023 was adjourned. WRHA Board of Commissioners February 6, 2023 Page 3 of 4 Douglas Pons, Mayor Andrew O. Trivette, Clerk WRHA Board of Commissioners February 6, 2023 Page 4 of 4  WRHA Board of Commissioners Agenda Item Summary Related Goal Staff Contact Tyrone Franklin, WRHA Executive Director Agenda Item Wording Presentation and Discussion of the Quarterly Financial Report - Tyrone Franklin, WRHA Executive Director Background Information The Williamsburg Redevelopment and Housing Authority (WRHA) will present the quarterly financial overview of revenue and expenditures for January 2023 - March 2023. Previous Relevant Action None Staff Recommendation None Attachments Financial Report Jan 2023 - Mar 2023  Williamsburg Redevelopment & HousiAuth QUARTERLY REPORT ng ority Financial Overview — January 2023 March 202 3 FINANCIALREPORT Rent revenue came in at $113,458 during the 2"“ quarter. is $220,638 total YTD which represents 51% of the total projected revenues of are $ revenues Rent 4 performing well. The Authority has collected $6,613 in oth tain otal YTD for projected er budget 3 co Other $37,666. of of $15,360 which represents 41% of the income includes revenues derived from work orders, debt, m laundry 4 service and contract. The Authority has received $129,220 in Operatin 1S The quarter. ethis total budgeted HUD Operating Subsidy for FY23 g is $313, 4 ub has Authority the date, To received $182,716 or 58% of the projected budget. The 291. 2 si Capital HUD Fproj . dy ecte award actual HU that Fund budget is $316,001. The Authority has been notifie the amount will be $374,675 which is an 18.6% increased of thd D The budget. p Authority anticipates drawing these funds down during the rThe total amount quar Page 2 of 3 of revenues collected to date is $418,714 and total expen oj ter. $639,066. wer ses e ct our period Expenses were over revenues by $220,352. During this r checking e $1 eaof account, deposits, and investments are doing well at a tot 15. .0161 alpd m o ou r nt t i n g  . :_m:o_._o__ei "D23". uz_v_om_._o Page 3 of 3 na0 .??> m2 531 0202 O28 >u_ _3o._. e.w_S_ no . 8! _ n_<._._n_<0 nuou :o.._ o_._m:.. _m._ocm0 umcoaxm oEoo:_ m:w:.._mS_ So._. o>_~mhm_:_E_u< umm5zm>m_m mo==m>m~_ 23._a_2_a___"_ U_._mDn_ _wmwzmn_xm mms_<_._._=s %m 0: mca?cqo 25:0... .650 nio m.____2so  WRHA Board of Commissioners Agenda Item Summary Related Goal Staff Contact Tyrone Franklin, WRHA Executive Director Agenda Item Wording Presentation and Discussion of the Quarterly Operating Report - Tyrone Franklin, Executive Director Background Information The Williamsburg Redevelopment and Housing Authority (WRHA) will provide an update on activities that occurred during January 2023 - March 2023. Previous Relevant Action None Staff Recommendation None Attachments Operating Report Jan 2023 to Mar 2023 March Newsletter April Newsletter May Newsletter 409 B Oaktree Rd. 409 C Oaktree Rd. Laundry Building and Site Schematics Site Signs  Williamsburg Redevelopment & Housing Authority QUARTERLY REPORT January 2023 – March 2023 OPERATING REPORT (events/things that happened) Turn arounds The Authority has turned thirteen 13 units during the 2022-2023 fiscal year from October – March. There are 12 units with outstanding balances totaling $1,709.01, the Authority has received possession of two units and has filed unlawful detainers for units with balances over $50.00; pending court date is in May 15th, if the total rent balance is not paid in full. Family Site Tour The Authority had the opportunity to take James City County Housing Division staff on a tour to view our family sites. During this time, they received insight regarding our elderly building, ADA accessible units, and 4-bedroom units. We were also able to explain our upcoming amenities including new laundry facilities and security cameras. They were appreciative of the information exchange and complimentary of our operation and facilities. Work Force Housing The Home Buyers Class has been moved to the Municipal building from 5:00 – 6:00 p.m. All Work Force Housing tenants have been provided a Save the Date card. Fliers and emails were sent with the upcoming dates to assist with meeting attendance requirements as outlined in the lease. The Authority will continue to offer classes throughout the year with the hope of increasing attendance and they have also been opened up to all City personnel. There are currently 13 WFH rental homes in the program. The newly renovated three- bedroom/two bathroom and one-bedroom efficiency at 409 Oaktree Rd. are in the final stages of renovations and are ready for inclusion in the program. All other units are occupied. Homebuyers Class schedule: • February 24 – The Maximized Life Coaching & Mentoring • April 28 – How Credit Works • May 26 – The Basics of Investing • July 28 • August 25 • October 27 New Employee The Williamsburg Redevelopment & Housing Authority would like to extend a warm welcome to our new Administrative Coordinator, Sandi Filicko. Page 2 of 42 Employee Recognition The Williamsburg Redevelopment & Housing Authority would like to recognize Mr. Alvin Miller for successfully completing the School of Lock-Locksmith Technician Certification class. He now has the ability and skill set to change and set all locks for all of the properties managed by WRHA. This has been very beneficial for the Authority in cost savings and assuring locks can be changed in a timely manner. Waiting List The Authority had plans to re-open the waiting list in the summer of 2023 for online applications. Eligible applications per bedroom size have decreased significantly due to the purge letters sent in 2022. The Authority’s goal is to open the online waiting list with the help of the Care Team from Human Services before the end of the Summer. There are only 246 eligible applications, at this time. Project Updates The construction of new fencing enclosures for the dumpsters al all of the family sites has been delayed due to scheduling conflicts experienced with the contractor – Rosenbaum Fence Company. They have indicated that this project is now scheduled to begin on Tuesday, May, 2, 2023. The installation of security cameras at all of the family sites by the subcontractor – Turnkey, has been initiated. They are currently onsite installing cables/wires and coordinating electrical connections. The company anticipates completing the project during the month of May. AES Consulting Engineers has completed the field survey work and has developed preliminary plot plans for the construction of expanded laundry facilities at all family sites. In addition, Lemole Architects has provided WRHA with the preliminary schematic designs of the buildings for review and approval by WRHA. Assistance has been provided from Aaron Small, City Engineer, in coordinating the project. The associated documents will be submitted to the Planning Department for approval. Bid documents will then be compiled and advertised to initiate the project. The Authority contracted with Wright Sign Service to refurbish the sign at the Blayton Building and to replace the signs at all of the family sites for a total cost of $1,675. Public Housing Quarterly Activities February 15, 2023 – Medical Insurance Benefit Specialist, program sponsor Bingo for all Blayton residents. March 22, 2023 – Medical Insurance Benefit Specialist, program sponsor Bingo for all Blayton residents. April 7, 2023 - Easter Candy Bag drop off with Williamsburg Police Officer April 19, 2023- Adult Easter Egg Hunt/Bingo with Leslie Young for all Blayton residents. Page 3 of 42 NOTE: 1. All activities are on grounds of Blayton Building site, unless otherwise noted. 2. Recurring weekly activities include: 2nd Wednesdays Williamsburg Regional Library bookmobile WRHA/ Williamsburg Regional Library -Books and Breakfast 3. Recurring monthly- Diapers are available for all residents, including Human Services clients. The diapers are donated by W&M students. Personnel (employee training) March 6, 2023, Ashley Mabry & JaLauna Burton attended the Poverty Simulation Seminar, a collaboration between Williamsburg-James City County Community Action Agency and Virginia Cooperative Extension. March 14-16, 2023, Ashley Mabry completed Public Housing Rental Calculation Training March 30, 2023, Ashley Mabry & JaLauna Burton attended VRLTA & Fair Housing Seminar with Mahalia “Mally” Dryden-Mason and Olivia Seksinsky, Legal Aid Society Attorney April 6, 2023, Ashley Mabry & JaLauna Burton attended Barriers of Affordable Housing with the W&M Office of Community Engagement April 17, 2023, Ashley Mabry attended James City County Rental Fair April 25, 2023, Ashley Mabry, JaLauna Burton & Sandi Filicko attended VA Fair Housing Law Training & More with Mahalia “Mally” Dryden-Mason. This will serve as the annual certification needed for Fair Housing Training for the Authority. Page 4 of 42  WRHA NE WS ‘-.. LET I f TER“ . .2-‘ -.. ? C FROM EXECUTIVEDIRECTORTYRONE W. FRANKLIN It is that time of the year again, Springtime. A time for renewal and hope for the future. .. This season, WRHA is committed to providing training 1:’ opportunities that we hope will enhance our resident's overall wellbeing. For example, we will sponsor a series of financial literacy and budgeting workshops that we encourage all to attend. In addition, we will continue our efforts to provide a M safe, secure, and vibrant living environment for those we serve. I encourage you all to take full advantage of this spring season by getting outside and enjoying the fresh air while taking in the scenic beauty that will begin to unfold. Be safe. Page 5 of 42 PUBLIC HOUSING ADMINISTRATOR'S MEMO As the weather warms up, the Authority will begin to prepare all sites for beautification, please assist the ILL Bli l{NTFl PICS’ I1S H Nwith Authority {INCu ‘OR this project by discarding any bro 1. ON T111’. l‘ IO DAYS: NCV\ DODSON VV 'ONBUILD1\I(.: O toys, lawn furniture ,, ‘ I\I. 1.51 . . . . CON 1 RO I \RCH ' 11« BROVVN: STII M. enterin pest SYLVIA K/\'l‘I I{CII 1.71‘ ?RIN1C CIRC1 I \\IM RCIl x ( iii‘  LEPREC GEMDSDNIHCIWGDJ HAUN I RFLAN Ifyou D MYLYLHVTPNOYCNX RR NBO need assistance with rental payments, 5 l’ DR food as GOLD W sistance, childcare or other assistance, EOZIETAIEBVIRAK CELTIC e some resources you may fnd helpful. OIL!‘ GCHHPDCMNRTS L A T 7i illiamsburg House of Mercy RMULRSNIRLBBJEW 757 229 3700 . T MVBUEXAEEORLTR City of Williamsburg Human Services WCSNCROCMZCENIH 757 220-6161 WOHXHJTMCKJKGS RI IITDAVIEILSP T G C Virginia Department of Education www.doe.virginia.gov FNGXUKSGKUOROBA WSRANEFASPI K 7 C OVER Williamsburg Human Service Department ZAEMMVKXBXY 8 IRISH GRFFN 9 JAEPVCJWLUCKARE ”S ISTANCE RESOURCES 10 LUCK SONWTPFUZGMKBIN BBOLRIPXOZYCPME Page 6 of 42 SHAMROCK Clean vacuum 30-DAY ULTIM THE O Deep clean carpet ATE Descale dishwash (ihccklis Spri ( 0 Dust baseboards Disinfect erwasher 0 Vacuum vents Clean dryer ng}, llc 0 Wash rugs Clean window e 0 light fixtures & ceiling fans Dust expired Toss pant ite Wash curtains xt ani 0 Clean drains ry garbage disposal er Descale coffee& ms io ng Deep clean uphol rs Questions? stery Vacuum fireplace chi O De—grease mn cabinets Feel free to contact Dust bookshelves ey 0 Clean range hood Vacuum mattress office anytime 0 De-gunk microwave 757-220-3477 O Scrub oven 0 Wipe inside of fridge 0 Clean out freezer @ 0 Switch Scrub Recycle out O Wash papers comforter old shower grout curtain & seasonal bathroom pillows & liner clothes  WR N HA Y E APRIL W Message SL AT THIS TIME OF THE YEAR,I TAKE GREAT PRIDE IN E CI(NOWLEDG|NG APRIL AS NATIONALFAIR HOUSING MONTH. THE FEDERALFAIR HOUSING ACT OF 1968 WAS AN IMPORTANT T MILESTONE IN OUR NATION HISTORY THAT PROVIDES ALL T INDIVIDUALSTHE RIGHTTO SEEK AND SECURE HOUSING FREE FROM DISCRIMINATIONAND HARASSMENT.WE REALIZETHAT E EVENTODAY, THERE ARE MANYUNDER-SERVEDTHAT ARE PREVENTEDFROM ACCESSINGSAFE AND AFFORDABLEHOUSING R OPTIONS DUETO VARIOUS FORMS OF HOUSING DISCRIMINATION. WRHAWILLCONTINUETO STRIVETO ENSURE EQUALACCESS TO OUR PUBLIC HOUSING COMMUNITIESAND WILLBE OPENING UP Page 7 of 42 THE WAITING LIST PROCESS DURINGTHIS MONTH. BE SAFE! PUBLIC HOUSINGADMINISTRATORSMEMO ayments void fees! processed notlate paid on the last the rentalnext date MUST be day. Therefore; paid in the of?ce to 3?E1?3: STAFF OPEN FOR THE IS APRIL3 V ONLY WORK ADMINI DAY RENTDR STRATI WEDNE UD VE APRIL8TH ISE T REM SDAY LATEFEESAPP LIE APRIL7TH BY PM AT OEMB ER D LASTDAY TO PA R @ Y EES AVOID LAT APRIL7TH 3:00 E EASTEREGGEV EN BLAYTONBUIL T DING  EARTH DAY! Spring Lookingfor activities to WordJumbl celebrate Earth's big day. e 1) aubogl We got you covered: 2) neryud 3) krayct SUPPDRT NATURE START AGARDEN 4) oescj Glve back to the Whether it's flowers or environment by vegetables, this activity 5) fmmuy planting a tree. helps you and the planet 6) fualh 7) uimoshr ANATURE WATCH CDNSIDER ENERGY DDBUMEHTARY CDNSEHVATTDH 8) emliibusp Take some time to Research how you can 9) reapq learn more about take small steps in your Page 8 of 42 your planet. daily life to save energy. 10) kosof IMPORTANT R DN ANATURE PICK UPTRASH osauuuxuuuleu EDD SGAVENGER HUNT Help your community Residents MM Walkkeearound the by picking up trash area and find ?ora around the area. USand fauna native to I region. on ANSWERKEV; Ina (DI |.IWi(6II‘9l(8K¢4lN (1 mumt --1 I-Inst! (9¢ s wIi (rM pets/service Tayourp (:vn NMAKE ni USE DLDMATERIALS FDR (z cARIRDHDUSE ARTS ANDCRAFTS a leash or inDUse recyclable Put that cardboard you mmaterials craftto have to good use by Ehomesa for the local uni using it as a canvas. bird t population. when not inal R: rr s t! ie r  o «.5 2 ..ar 5:13 .%o..,. T3. 3 2... ::_\_\¢§. Page 9 of 42  /9 8 ll 6! I9 97 C IOZ I-I .99 62 ll If 9 91 P25 P/055?!!! l([7l£'8ZZ Page 10 of 42 n n n 9’! ‘S §|' (3 Page 11 of 42 ...» .54»? 5.». L1.  'IXlC R()\l<I )ll{l<I( "l{.\.\l\'l.l\ '1'“ l< lE ’l‘\ TOR H W. 'l (Il \l)\ll\lS'I‘R Il()USl\(.' l’ \ll‘I\l() \’l‘()l{'§ {( " Ul )\l §l. l(' A H \V/ /A EL L Page 12 of 42 O units Dodson will be efor pe: control on t fodays: orncs CLOSED h MEMORIAL ESTO DAY REMEMBER Blayton B llo3rd May e wi ui MONDAY,MAY29TH D Sylvia Br 10th May HAP M DAY ng PY O §< 17th KatherineoldMay 2023 14, win T RENT DUEMAY1ST 24th Mimosa n:g:May H LATESTDATETO AVOID LATE ER 'S FEEFRIDAY, MAY5TH BEFORE19:30PM AVOID BALANCES AN15THOF BYTHE BE MAY UNLAWFUL COURT,WHICH MUSTTHEMONTHTO PAIDIN TO T0 FULL DETAINER LEAD  APPRECIATE LOVE C Day M CAKE H MOM F CARD O A SUNDAY F oth Wo Search CI !ERISH C M L GI THOUGI ITFUL O C AONZCNJUAUMCYYW IL F O rd er's L T Y W TPZAAELNRLHLHAE A E LJPYRJXFAOIJHDZ IIIIIJ T R E HJHRDLRCCMSSZNT H!|'v?E S XTRLECAOAPWLKUH IEOGBCLFJKLSZSO AVRUUAINEFEYEIU EMS n.s_i ETPHTPGATIKBXRG GYEESMOMTGUAES THENEE “ CZQMMIFFFECDLYT HVYCXSRDEAUWERF 'u‘u”' YJWCLTREFTFJBSU _ GIFTBRVWHQEYXNL * IE E N LJLOA RE Williamsburg Lo Redevelopment 8 Authority Page 13 of 42 SI not the unit. permitted Fire extinguishers ain ASSISTANCER D has To re c partnered Sol with Jeter Fin to r De Virgi of Education Ifyou need assistance wit rpaymen E BLA ERESI e gi a utio provide residents withanc se h ets, YTO All smoke alarms to DENT N har st e ns nia par food assistance, childcare assistan o N S: unable are wired and mi S be repositioned. 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