WRHA Board of Commissioners

AGENDA City of Williamsburg WRHA Board of Commissioners Monday, August 11, 2025 A meeting of the WRHA Board of Commissioners will be held Monday, August 11, 2025 in the Stryker Center, 412 N. Boundary Street commencing at 3:00 PM. Page 1. CALL TO ORDER 2. ROLL CALL 3. BOARD MINUTES A. Minutes from the May 5, 2025, WRHA Board of Commissioners Meeting 2-4 4. PUBLIC HEARINGS A. Public Hearing for Consideration and Approval of the WRHA Proposed 5 - 13 Operating Budget for FY2026 and PHA Board Resolution #25-01 – Tyrone Franklin, Executive Director 5. OPEN FORUM 6. QUARTERLY REPORTS A. Quarterly Financial Report 1. Presentation and Discussion of the Quarterly Financial Report – 14 - 16 Tyrone Franklin, WRHA Executive Director B. Quarterly Operating Report 1. Presentation and Discussion of the Quarterly Operating Report – 17 - 38 Tyrone Franklin, Executive Director 7. NEW BUSINESS A. Consideration and Approval of Write-Off for Uncollectible Receivables – 39 - 41 Tyrone Franklin, Executive Director 8. ADJOURNMENT The Williamsburg Redevelopment & Housing Authority Board of Commissioners invites public comment on any subject during "Open Forum." To speak, fill out a Speaker's Card (available at the door) and give it to the Clerk. Please direct all comments to the Chair, limited to 5 minutes. Thank you.  MINUTES City of Williamsburg WRHA Board of Commissioners May 5, 2025 A meeting of the WRHA Board of Commissioners was held on May 5, 2025 at 3:00 p.m. in the Stryker Center, 412 N. Boundary Street. 1. CALL TO ORDER Chair Douglas G. Pons called the meeting to order. 2. ROLL CALL The following members were present: Chair Douglas Pons, Vice Chair Pat Dent, Board Members Vivian Redcross, Ayanna Williams, Barbara Ramsey, Stacy Kern-Scheerer, and Vivian Prescott Staff Attending: Public Housing Administrator JaLauna Burton, Finance Coordinator Julie Phares, City Manager Andrew Trivette, Assistant City Manager Michele DeWitt, Assistant City Attorney Jake Lambert, and Clerk Dustie McCay 3. BOARD MINUTES A. Minutes from the February 10, 2025 WRHA Board of Commissioners Meeting Moved by Ramsey, seconded by Dent to approve the minutes. Carried 7-0-0 by a roll call vote: Ayes: Redcross, Williams, Ramsey, Pons, Dent, Kern-Scheerer, Prescott 4. OPEN FORUM Chair Pons opened up the Open Forum portion of the meeting for comments. There were none. Chair Pons closed the Open Forum. 5. QUARTERLY REPORTS A. QUARTERLY FINANCIAL REPORT 1. Presentation and Discussion of the Quarterly Financial Report –Julie Phares, Finance Coordinator Julie Phares, Finance Coordinator, reviewed the quarterly financial report. Ms. Ramsey asked for an update on the status of HUD funding, Page 1 of 3  referencing a previous meeting where there was uncertainty. Ms. Phares confirmed that although there was a brief issue when HUD temporarily froze funds, everything has been running smoothly since, and staff have been diligent about quickly drawing down available funds to avoid future problems. B. QUARTERLY OPERATING REPORT 1. Presentation and Discussion of the Quarterly Operating Report – JaLauna Burton, Public Housing Administrator JaLauna Burton, Public Housing Administrator, gave an update on public housing, workforce housing, volunteers and interns, the waiting list, projects, quarterly activities, personnel, and recognitions. Ms. Williams asked how many applicants were on the waiting list. Ms. Burton stated they had received 1,611. Ms. Ramsey asked if the applicant list will be narrowed down based on eligibility. Ms. Burton explained that applicants have 30 days to submit verification documents, with multiple reminders already sent. The list will close on June 9, and those who haven’t responded will become inactive. While they hope to keep around 800 of the 1,600 applicants, many typically drop off. Staff and human services are helping ensure submissions are completed. Vice Chair Dent asked for a reminder on the total number of units. Ms. Burton responded that there are 104 units in total with 66 designated for families (including children) and 38 reserved for elderly and disabled residents. Chair Pons appreciated the hard work of the team. 6. NEW BUSINESS A. Presentation of the WRHA Annual Financial Report for FY2024 – Aaron Hawkins, Robinson, Farmer, Cox Associates. Aaron Hawkins, Auditor, provided an overview of the FY24 financial report, noting that the audit received an unmodified (clean) opinion, meaning the financial statements are materially correct. Key highlights include stable net position (a slight $22,000 decrease) and over $750,000 in federal assistance received, which triggered an additional federal compliance audit. There were no internal control or federal compliance findings. The annual HUD and Federal Audit Clearinghouse submissions have also been completed and submitted. Chair Pons expressed appreciation for receiving another unmodified audit report filed on time and acknowledged the awareness and handling of the WRHA Board of Commissioners May 5, 2025 Page 2 of 3  required federal audit. Mr. Hawkins clarified that no federal findings were identified, and while the HUD submission has been completed, they are still awaiting any potential feedback or recommendations from HUD. He assured they will address any issues if raised. Ms. Ramsey asked whether the federal audit requirement applies every year the agency receives over $750,000 in federal funds or if it continues for multiple years once triggered. Mr. Hawkins confirmed that the audit is only required in any year the threshold is exceeded. He added that the threshold is expected to increase soon, from $750,000 to potentially $1 million, which will change the trigger point for future audits. Moved by Ramsey, seconded by Kern-Scheerer, to accept the audit. Carried 7-0-0 by a roll call vote: Ayes: Redcross, Williams, Ramsey, Pons, Dent, Kern-Scheerer, Prescott 7. ADJOURNMENT At 3:19 p.m., there being no additional business before the Board, the WRHA Board of Commissioners meeting of May 5, 2025, was adjourned. Moved by Ramsey, seconded by Williams to adjourn. Carried 7-0-0 by a roll call vote: Ayes: Redcross, Williams, Ramsey, Pons, Dent, Kern-Scheerer, Prescott Douglas G. Pons, Chair Dustie McCay, Clerk WRHA Board of Commissioners May 5, 2025 Page 3 of 3  WRHA Board of Commissioners Agenda Item Summary Related Goal Staff Contact One Williamsburg Tyrone Franklin, WRHA Executive Director Agenda Item Wording Public Hearing for Consideration and Approval of the WRHA Proposed Operating Budget for FY2026 and PHA Board Resolution #25-01 – Tyrone Franklin, Executive Director Background Information The Williamsburg Redevelopment and Housing Authority’s (WRHA) fiscal year 2026 budget for the year beginning October 1, 2025, for Board review and discussion is attached. The budget represents the annual spending plan for all the activities administered by WRHA. A notice of Public Hearing for the budget was published in the Virginia Gazette on July 30, 2025. The information in the budget is required by Section 6(c)(4) of the U.S. Housing Act of 1937. The operating budget for the low-income public housing program provides a summary of the proposed/budgeted receipts and expenditures, approval of budgeted receipts and expenditures, and justification of certain specified amounts. HUD reviews the information to determine if the operating plan adopted by the public housing agency (PHA) and the amounts are reasonable, and that the PHA is in compliance with the procedures prescribed by HUD. Staff Recommendation That the Board approve of the FY26 Budget as presented. Attachments Proposed Budget FY 2026 Notes Proposed Budget FY 2026 Copy of Notice 2026 Budget Hearing PHA Board Resolution  Proposed Budget FY 2026 Attached please find the Williamsburg Redevelopment and Housing Authority’s (WRHA) fiscal year 2026 budget for the year beginning October 1, 2025, for Board review and approval. The budget represents the annual spending plan for all activities administered by WRHA. A notice of Public Hearing for the budget was published in the Virginia Gazette on Wednesday, July 30, 2025. Public Housing Operating Budget Summary The proposed budget for Public Housing is balanced at $1,388,282 for fiscal year 2026. This is a 9.5% increase from the 2025 operating budget. Revenues 1. Rental and other income The 104 public housing units managed by the Authority will generate approximately $40,416 per month. This amount is based on an annual rental income estimated for this budget of $485,000. The rental revenue projection is contingent on the fluctuation of tenant income and their ability to pay during the fiscal year. WRHA will also generate revenue in the following areas: excess utility charges totaling $14,000; interest on investments of $115.00; revenue from laundry rooms totaling $10,000; vending machine revenue of $1,000; and other income in the amount of $18,000. In this year’s budget, WRHA will be seeking $100,000 from the City to fund the contingency line item. These resources will be used to assist the Authority with costs associated with cost-of-living, merit, and employee benefit increases that negatively impact the finite resources we currently receive from HUD to operate. In addition, these funds will assist with unforeseen expenses derived from operating three new laundry facilities-i.e., increases in water and electricity billing. 2. HUD Subsidies The HUD Operating Subsidy for FY26 is estimated to be $380,167. This is roughly $6,800 decrease from the FY25 budget. The HUD Capital Fund Operating Subsidy is projected at #380,000. The FY26 HUD subsidies budget amounts are conservative and reflect a slight decrease from the previous budget. HUD’s funding formula involves eligibility determinations, administrative scoring, and the availability of federal funds. As a notes, President Trump’s funding allocation for Public Housing in the FY26 federal budget is as follows: Operating Fund - $4.873 billion-$603 million less than FY25 HUD Capital Fund - $3.2 billion-level with FY25. Page 2 of 9 Expenses • Salaries and Benefits There are six (6) full-time and one (1) part-time positions programmed in the proposed FY26 budget that will carry out the day-to-day operations of WRHA. • Maintenance The Authority will continue its efforts to modernize our existing housing stock due to the effects of age. Our goal will be to provide physically sound, safe, decent, and energy-efficient environments that meet HUD’s housing quality standards. Total expenses budgeted for FY 2026 are $1,388,282. Page 3 of 9 Page 4 of 9  4420.28 VEHICLEMAINTENANCE $5,852.03 $6,500.00 $13,474 $4,491.18 $4,000 $17,965 $4,000 0.00% 4420.30 MISC MAINTENANCESUPPLIES $5,752.28 $40,000.00 $13,145 $4,381.65 $28,000 $17,527 $20,000 -28.57% 4420.31 HVAC SUPPLIES $420.08 $3,000.00 $589 $196.33 $2,000 $785 $2,000 0.00% 4420.32 APPLIANCES $13,894.16 $35,000.00 $8,822 $2,940.73 $20,000 $11,763 $15,000 -25.00% 4430.1 0 SERVICE CONTRACTS $43,613.14 $40,000.00 $28,568 $9,522.61 $40,000 $38,090 $45,000 12.50% 4430.12 MAINTENANCEMECHANICALEQUIP. $1,405.44 $3,500.00 $3,858 $1,286.07 $2,000 $5,144 $2,000 0.00% 4430.1 3 GROUNDSKEEPINGCIS $24,910.08 $28,000.00 $7,281 $2,426.91 $20,000 $9,708 $19,000 -5.00% 4430.14 PEST CONTROLCIS $11,684.00 $11,000.00 $8,097 $2,699.00 $12,000 $10,796 $12,000 0.00% 4430.20 ROUTINE BLDG REPAIRS CIS $914.60 $5,000.00 $5,568 $1,856.06 $5,000 $7,424 $3,000 -40.00% 4430.23 CARPENTRY C/S $28,760.92 $35,000.00 $10,618 $3,539.41 $30,000 $14,158 $20,000 -33.33% 4430.24 PLUMBINGCIS $9,093.63 $20,000.00 $8,538 $2,846.16 $15,000 $11,385 $5,000 —66.67% 4430.25 ELECTRICALCIS $11,299.07 $8,000.00 $1,405 $468.33 $9,000 $1,873 $5,000 —44.44% 4430.26 HVAC CIS $1,995.00 $8,000.00 $0 $0.00 $5,000 $0 $2,000 N/A 4430.27 PAINTING CIS NON UNITTA $5,700.00 $4,000.00 $525 $175.00 $4,000 $700 $2,000 -50.00% 4430.28 FLOORINGCIS $9,637.13 $32,000.00 $7,888 $2,629.43 $11,833 $10,518 $10,000 -15.49% 4430.34 PAINTINGUlT CIS $29,447.15 $15,000.00 $7,852 $2,617.31 $15,000 $10,469 $15,000 0.00% 4430.36 UNIT TURNAROUNDCIS $83,034.73 $47,000.00 $87,606 $29,202.16 $75,000 $116,809 $75,589 0.79% 4431 .00 TRASH REMOVAL CONTRACT $15,361.35 $19,000.00 $13,058 $4,352.69 $19,000 $17,411 $18,000 -5.26% 451 0.00 INSURANCE PROPERTY - $28,447.15 $25,000.00 $20,440 $6,813.24 $27,500 $27,253 $28,500 3.64% 4510.20 INSURANCE LIABILITY $7,271.22 $6,000.00 $5,380 $1,793.49 $7,500 $7,174 $7,500 0.00% Page 5 of 9 - 4510.30 INSURANCE WC - $6,352.33 $9,000.00 $2,662 $887.25 $5,000 $3,549 $6,000 20.00% 4520.00 PAYMENTS IN LIEU OF TAXES $0.00 $13,000.00 $0 $0.00 $20,000 $0 $10,000 -50.00% 4535.00 VHDA Expense $218,975.72 $0.00 $117,762 $39,254.06 $0 $157,016 $0 0.00% 4570.00 4575.00 COLLECTIONLOSSES City WRHA Laundromat Funding - $33,266.95 $0.00 $8,000.00 $0.00 $6,632 $410,000 $2,210.76 $136,666.67 $8,000 $0 , $8,843 $546,667 $8,000 $0 0.00% 0.00% 4590.00 OTHER GENERAL EXPENSE $2,061 .73 $2,000.00 $1,440 $480.10 $2,000 $1,920 $2,000 0.00% 461 0.1 0 OPERATING CONTINGENCY $4,926.64 $10,000.00 $31,483 $10,494.43 $10,000 $41,978 $10,000 0.00% 4650.00 CITYFUNDEDCONTINGENCYEXPENSE $9 $0.00 $0.00 $0 $100,000 100.00% TOTAL EXPENSES $1 ,405,028 $1,247,987 $1,503,991 $499,835 $1,267,015 $2,003,826 $1,388,282 Net Income -$26,790 $0 -$33,715 -$9,743 $0 $143,922  WILLIAMSBURG REDEVELOPMENT AND HOUSING AUTHORITY PROPOSED FY 2026 OPERATING BUDGET - PUBLIC HOUSING BUDGET ACTUAL ESTIMATED PROPOSED DESCRIPTION FY2024 FY 2024 FY 2025 FY 2026 OPERATING REVENUES:A ’ TENANT REVENUE $468,808 $510,421| $547,123 $509,000 HUD OPERATING SUBSIDY $387,000; $397,902 $378,383 $380,167 HUD CAPITAL OPERATING SUBSIDY $380,000 $361 ,309 $368,000 $380,000 CITY FUNDED CONTINGENCWYREVENUE $0 $0 $546,667 $100,000 VHDA Grant $0 $90,452 $293,109 $0 OTHER INCOME $12,065 $18,074 $16,399 $19,000 TOTAL OPERATING REVENUE $1,247,873 $1,378,157 $2,147,660 $1,388,167 Page 6 of 9 NON-OPERATING REVENUES: INTEREST INCOME $8_1 38_8 $115 TOTAL NON-OPERATING REyENpE .- $115I $81] $88] $115 TOTAL REVENUES $1,247,988I $1,378,238L $2,147,749 $1,388,282 OPERATING EXPENSES: ADMINISTRATIVE $448,906 $493,609 $528,521 $522,303 TENANT MAINTENANCE SERVICES $147,181 $86,721 $146,915: $178,589 UTILITIES $196,300 $197,939 $213,893 $216,500 CONTRAQTEDMAINTENANCE $382,600 $325,458 $320,098 $298,890 GENERAL EXPENSES $73,000 301 302 $794,400 $172,000 TOTAL OPERATING EXPENSES $1,247,987 $1 ,405,028 $2,003,826 $1 ,388,282 Estimated Revenue ‘ $1,247,988 $1,378,238 $2,147,749 $1,388,282 Estimated Revenue over Expense (Net Income) -$26,790 $1 43,922  PROPOSED FY 2026 BUDGET - CAPITAL FUND _ ANTICIPATED AWARD AWARD AWARD AWARD DESCRIPTION FY 2024 FY 2024 FY 2025 FY 2026 REVENUE: HUD CAPITAL SUBSIDY $380,000 $361,309 $380,000 $380,000 EXPENSES: OPERATIONS $380,000 $381,309 $380,000 $380,000 CAPITAL ? SQ 5Q 33 TOTAL $380,000[ $361 ,309I $380,000] $380,000 Page 7 of 9 FUND PROPOSED FY 2026 BUDGET - TRIANGLE BUDGET ACTUAL ESTIMATED PROPOSED FY 2024 FY 2024 FY 2025 FY 2026 OPERATING REVENUES: 7 , INTEREST INCOME $10,000 $10,000 $10,000 $10,000 TRANSFER FROM (TO) RESERVES $9 $0 $0 $9 TOTAL REVENUES $10,000I $10,001? $10,000] $10,000 OPERATING EXPENSES: UTILITIES $0 $0 $0 $0 GENERAL MAINTENANCE $0 $0 $0 $0 PROPERTY INSURANCE $0 $0 $0 $0 MISCELLANEOUS OPERATING $10,000 $10,000 $10,000 $10,000 I OPERATING CONTINGENCY $0 $0 $0 $0 TAXES (payment in lieu) $0, $0 $0 $0 TOTAL EXPENSES $10,000 $10,000 $10,000 $10,000  CITYOF WILLIAMSBURG. 7., Department af?uence DATE: July 25, 2025 TO: Virginia Gazette FROM: Julie Phares, Finance SUBJECT: Publication of Legal Advertisement Please publish the following classi?ed legal advertisement in the Virginia Gazette one day only, Wednesday, July 30, 2025 Billto: City of Williamsburg WRHA, 401 Lafayette - Street. If you require further information call me at 757-903-9667. WILLIAMSBURG REDEVELOPMENT AND HOUSING AUTHORITY NOTICE OF PUBLIC HEARING REGARDING FY 2026 BUDGETS In connection with adoption of its Public Housing, Capital Fund, and Triangle Fund Budgets for Fiscal Year 2026, and as required by § 36-192 B of the Code of Virginia (1950), as amended, the Board of Commissioners will hold a public hearing at the Stryker Center, 412 N. Boundary St., Williamsburg, VA, August 11, 2025 at 3:00 pm. Copies of the proposed budgets are available for inspection at the City of Williamsburg - WRHA office located at 401 Lafayette St., Williamsburg, VA 23185. If you are disabled and need accommodation to participate in the meeting, please contact the City Manager’s Office by Tuesday, August 6, 2025 at 220-6100 (I IY 220— 6108), or e-mail your comments to www.wi||iamsburgva.gov 401 LafayetteStreet, Williamsburg,Virginia23185-3617/ (757) 903-9667/ JPhares@williamsburgva.gov Page 8 of 9 PHA Board Resolution U.S. Department of Housing and Approving Operating Budget Urban Development Office of Public and Indian Housing OMB Approval No. 2577-0029 (exp. 04/30/2027) . Publicreportingburden for this collectionof information sources, gathering,andmaintaining is estimatedto average 136.2 minutesper response, includingthe time for reviewinginstructions,searchingexistingdata the dataneeded, completing estimateor any otheraspect of this collection the operatingbudgetand completingandreviewing the collection Sendcommentsregardingthisburden ofinformation. of informationincludingsuggestionsfor reducingthis burden,to the ReportsManagementOf?cer. QDAM,Departmentof Housingand UrbanDevelopment,451 7thStreet,SW, Room4176,Washington,DC20410.Whenproviding comments,pleasereferto OMBApprovalNo.2577-0029. Thisagencymaynot collecthis information. andyouare not requiredto completethisform. unlessitdisplaysa currentlyvalidOMBcontrolnumber. Thisinformation is requiredby Section 6(c)(4)of the U.S. HousingActof 1937.The information publichousingprogramand providesa is the operatingbudgetfor the low-income summaryof the proposedand budgetedreceiptsand expenditures.approvalof budgetedreceiptsand expenditures,and justi?cationof certainspeci?edamounts. HUDreviewsthe informationto determineif the operatingbudget adopted by the publichousingagency (PHA)and the amounts are reasonable, and that the PHAcomplies withHUDprescribed procedures. PHAboards must approve the operatingbudget and HUDrequiresboards to certifytheir approvalthrough this form. Responses are requiredto obtainbene?ts.This information does not lenditselfto con?dentiality. . ‘ . . Q . . PHA Name: \N\\1\M\Sbufq’8wd. 2,3.9.0th PHA Code: . . 11.0.0.2 b. 92er ,1.,,2025 Board Resolution Number: PHA Fiscal Year Beginning 0 Q;\— 25 ‘ -" Q1 Acting on’behalf of the Board of Commissioners of the above-named PHA as its Chairperson, I make the following certi?cations and agreement to the Department of Housing and Urban Development (HUD) regarding the Board’s , approval of (check one or more as applicable): D TE IXOperating Budget approved by Board resolution on: ‘0 8 j I l l2026 i I: Operating Budget submitted to HUD, if applicable, on: I Q‘b l3 12025 1:) Operating Budget revision approved by Board resolution on: E Operating Budget revision submitted to HUD, if applicable, on: I certify on behalf of the above-named PHA that: 1. All statutory and regulatory requirements have been met; 2. The PHA has suf?cient operating reserves to meet the working capital needs of its developments; 3. Proposed budget expenditure are necessary in the ef?cient and economical operation of the housing for the purpose of serving low-income residents; 4. The budget indicates a source of funds adequate to cover all proposed expenditures; 5. The PHA will comply with the wage rate requirementunder 24 CFR 968.110(c) and (f); and 6. The PHA will comply with the requirements for access to records and audits under 24 CFR 968.110(i). I/We, the undersigned, certify under penalty of perjury that the information provided above is true and correct. WARNING: Anyone who knowingly submits a false claim or makes a false statement is subject to criminal and/or civil penalties, including con?nement for up to 5 years, ?nes, and civil and administrative penalties. (18 U.S.C. §§ 287, 1001, 1010, 1012; 31 U.S.C. §3729, 3802). Print Board Chairperson‘s Name: Signature: Date: Do \0( is $0 i 8 it Izozs Previouseditionsare obsolete FormHUD-52574 Page 9 of 9  WRHA Board of Commissioners Agenda Item Summary Related Goal Staff Contact One Williamsburg Tyrone Franklin, WRHA Executive Director Agenda Item Wording Presentation and Discussion of the Quarterly Financial Report – Tyrone Franklin, WRHA Executive Director Background Information The Williamsburg Redevelopment and Housing Authority (WRHA) will present the quarterly financial overview of revenue and expenditures for April 2025 – June 2025. Previous Relevant Action None Staff Recommendation None Attachments Quarterly Report Financial Overview Quarterly Financial Report ending 6 30 2025  QUARTERLY REPORT Financial Overview April 2025 – June 2025 FINANCIAL REPORT During the 3rd quarter of FY25, the Authority generated $127,099 in rent revenues. This amount brings our YTD total to $402,575. This amount represents 86% of the projected budget of $470,000. Rent revenues are trending in a positive direction, outperforming budget estimates. In Other Income, the Authority has received $5,486 this quarter. Our YTD total is $20,134, which represents 67% of the projected budget amount of $30,015. The Authority has received $97,112 in HUD Operating Subsidy Funds this quarter, bringing our YTD total to $282,272 or 73% of the projected budget amount of $387,000. In HUD Capital Funds, the Authority has received $135,465 to date. A total of $380,000 was programmed in the FY25 budget. We have received notice from HUD that our FY25 allocation will be approximately $365,000, which is a $15,000 shortfall of our projected budget. We anticipate the release of the funds during the 4th quarter. During the 3rd quarter of FY25, our checking account deposits and investments had a combined total of $965,563. Page 2 of 3  ‘ WILLIAMSBURG REDEVELOPMENT AND HOUSINGAUTHORITY Financial Report as of June 30, 2025 PUBLIC HOUSING - OPERATIONS Budget YTDActual YTD Actual Budget REVENUES: % of Budget FY 2025 FY25 FY 24 FY 2024 V. of Budget Dwellin- Rent Other Income 67.08% 0--eratin Subsid _—__——— _———_m—— EXPENSES: Administrative Tenant Maintenance Services ““8“" Contracted Maintenance 71.33% General Exenses VDHA EX-enses —_— City-WRHA Laundromat Expenses Total Ex enses Excess - Oo-eratin Revenues over Ex~enses —— :- Awarded Drawdown Available 2024 CAPITAL FUND GRANT: 6/30/2025 FY 2024 FY 2024 Balance 1406/1480- Caital Subsid Used for 0 erations $382,263 $375 662 $6 601 Page 3 of 3 Total FY 2024 Capital Fund Grant $382,263 $375,662 56,601 Notes: Refer to 5 ear Ca ital plan for pro'ects summary. Awarded Drawdown Available 2021 CAPITAL FUND GRANT Cameras & Securi : 6/30/2025 FY 2025 FY 2025 Balance 1480- General Caital Activi $105,113 Total FY2021 Capital Fund Grant m_—m CHECKINGACCOUNTS, DEPOSITS, 8. INVESTMENTS Checking State FUND: Truist 6130/25 LGlP 6/30/25 Total Public Housin- $626 928 $83 960 $710,888 Triangle Mgt. $37,052 $217,623 $254,675 Total $663,980 $301 583 $965 563  WRHA Board of Commissioners Agenda Item Summary Related Goal Staff Contact One Williamsburg Tyrone Franklin, WRHA Executive Director Agenda Item Wording Presentation and Discussion of the Quarterly Operating Report – Tyrone Franklin, Executive Director Background Information The Williamsburg Redevelopment and Housing Authority (WRHA) will provide an update on activities that occurred during April 2025 – June 2025. Previous Relevant Action None Staff Recommendation None Attachments Quarterly Report Dryer Dryers Washers Highland Park Bus Stop June Newsletter July Newsletter August Newsletter Enviro Letter Mimosa-Community Beautification New Hope Community Beautification  Williamsburg Redevelopment & Housing Authority QUARTERLY REPORT April 2025 – June 2025 1. OPERATING REPORT (events/things that happened) Turn Arounds The Authority has turned twenty-eight (28) units during the 2024-2025 fiscal year, October – September. During this quarter, including July, there were three move-outs and one eviction due to non-payment of rent. The Authority lost a resident to an unfortunate, sudden death. There are 17 units with outstanding balances totaling $7,846.46. The Authority has filed unlawful detainers for those units and has a court date scheduled for August. Debt Set-Off The Authority collected $6,984.95 from prior tenants' debt set-off payments during the fiscal year. The Virginia Department of Taxation withheld $245.31 for administrative fees, bringing the total collected to $ 6,739.64. The staff continues to pursue and collect outstanding balances owed to the Authority. Workforce Housing There are currently 14 rental homes in the WFH program. Thirteen units are occupied, and quotes have been requested to make repairs to the newest one. Currently, there are eight employees on the waiting list, and three move-outs are scheduled in 2026. Outstanding Work Orders With the assistance of contractors, 253 work orders were completed last quarter. The Authority is working diligently with contractors to address outstanding work orders due to the staff shortage. The Authority continues to manage the flow of work orders within the guidelines of HUD. Job Posting The Maintenance Mechanic position is now posted, and the Authority is diligently working to fill it. Waiting List The Authority re-opened the waiting list on April 30, 2025, for online applications. Currently, there are 708 applicants on the waiting list. Page 2 of 22  BEDROOM SIZE BEFORE APRIL 30 AFTER APRIL 30 1 174 336 2 141 232 3 71 117 4 8 18 5 2 5 (6 BEDROOM-2) TOTAL 396 708 Self Sufficiency The Authority has partnered with Virginia Housing to provide free homeownership education classes. The first class will be held at the Stryker Center, Room 128, on September 20, 2025. Additional dates have been scheduled for 2026. Triangle Commercial Site The Authority continues to work closely with RJS & Associates to oversee the Triangle building tenants. Recently, the HVAC unit at Luck Kee Hair Salon was inoperable and RJS secured quotes and approved Cox-Powell to replace the unit. The installation is estimated to begin in early August. A temporary system was installed in the meantime. Highland Park Bus Stop On May 29, 2025, City staff, along with representatives from Williamsburg Area Transit Authority (WATA), met with residents of Highland Park at Union Baptist Church to discuss the community’s interest in the relocation of the current bus stop located on N. Henry St. to Dunning St. in front of Katherine Circle Apartments. There was community consensus that this would be the ideal location for a new bus stop and requested that the City and WATA proceed with planning. Project Updates Laundry rooms are completed; however, the Codes & Compliance inspector requested several changes/repairs to be completed before the Certificate of Occupancy can be issued. Automatic Leasing has installed washers and dryers in all facilities. The Authority is working with Cardinal Vending to provide vending machines in the facilities. KAMCO is removing all Verkada cameras and replacing them with new cameras due to costly annual licensing fees and unreliable technical support. The new camera footage clarity is Page 3 of 22 exceptional, and it is easier to maneuver online. Electronic access to all laundry facilities has been installed at the entrance of the buildings. This will allow residents to have access to the facilities through an app on their personal phones or FOBs issued by the Authority. Public Housing Quarterly Activities April 23, 2025- Katherine Circle Spring Extravaganza June 24, 2025- Sylvia Brown Community Beautification with the Summer Youth Achievement Program July 22, 2025- Mimosa Woods Community Beautification with the Summer Youth Achievement Program July 29, 2025- Farmers Market assisted elderly Blayton residents to sign up for $50.00 credit to purchase fresh fruits and vegetables. NOTE: 1. All activities are on the grounds of the Blayton Building site, unless otherwise noted. 2. Recurring weekly activities include: 2nd Wednesdays, Williamsburg Regional Library bookmobile WRHA/ Williamsburg Regional Library -Books and Breakfast Personnel (employee training & meetings) March 30- April 1, 2025 -VAHCDO Annual Conference attended by Mr. Franklin, Mrs. Burton, and Mrs. Mabry April 15, 2025 – Public Housing Administrator & HRWC Collaboration Efforts was attended by Mrs. Burton May 30, 2025- VAHCDO Board Meeting attended by Mrs. Burton and Mr. Franklin June 2-4, 2025 – HOTMA Training attended by Mrs. Burton June 15, 2025 – W&M Partnership meeting attended by Mrs. Burton June 16-18, 2025 – Day on the Hill to promote Affordable Housing was attended by Mrs. Burton and Mrs. Mabry June 27, 2025- VAHCDO Board Meeting attended by Mrs. Burton and Mr. Franklin July 22, 2025- VOPEX attended by Mrs. Burton Monthly National Night Out meetings attended by Mrs. Burton and/or Mrs. Mabry Monthly MIH meeting attended by Mrs. Burton Monthly WPD Meeting attended by Mrs. Burton and Mrs. Mabry Page 4 of 22 Page 5 of 22 Page 6 of 22 Page 7 of 22  Meeting Agenda Req an for internal / uest stop nei bus ghb HIG PARK orh Consid of HL Neighborho Bus Stop ood eration od N Ste AN e ps Pro xt pos D ed / LF &easibilit ocy at io n Page 8 of 22 gm .n #50 T WA mun-‘1... *  ,‘ Requests for a neighborhood bus s t o M ee p tin gs I' C Bus Inbo Stop Location Property owners and the The developer of An asses of bus all residents requested an The 2023‘24 Goals. apartments, smen at stops Governor City was th ur und t internal neighborhood Initiatives, and Goal to Henry. North It con ewas was re bus stop. Outcomes were bus to required duct ab determ fund the bus that approved by the City ineded. nt ame stops stop serve the Council nitie to improve 70% Hi Park sof stops to the new Cogh need standard of service The mmla im nd unit program was funded. y pr ov e m Ass sof en t. Page 9 of 22 cur e em stops bu se n Sit an e requi reme nt  Curre Stop Bus Outbound Location nt Location Resi Re dent Vie qu Dunni Street w ngest ed Page 10 of 22 3‘ p4 .  Cit Propos Location y ed at Street Kathrine Circle the currentstop bottom hill. It would r or of e p l ResidRe Location a ent Vie qu N. Street Henry c w est e ed Page 11 of 22  Next Steps Neighborhood Route Proposed> of hill Street ) Stop Ri at current ) de sto %] rs ps hi 000 p 03/3 Determine if the neighborhood bus stop is still desired. Funded. 0in :_ I the of nlenance WATA conducts ma stop bus Conduct Engineering Page 12 of 22 Work 10 Pa between ) Stop Bus C of rt WATA Ci an o trash can Benc S and 8 ty ne d h st h rs el hi te Order a shelter, a r. p bench, a trash can, and install. 1618 week lead time for me Shelton Q U E S T I Page 13 of 22 JUNE 2025 WRHA NEWSLETTER MESSAGE FROM EXECUTIVE EDUCATION - PUBLIC HOUSING ADMINISTRATOR DIRECTOR TYRONE W. FRANKLIN Recently, the Authority sent out an During the month of June, we would updated Live-in Aide packet. Individuals like to take a moment to celebrate the currently on the Lease are no longer able fathers and father figures who to be a Live-In Aide. Live-in Aides cannot positively impact the lives of our youth share financial responsibilities. A spouse,, in the community. Being a great father significant other and/or parent of the is about more than big moments, it’s Leased dependent(s) who share the the little things that count. Here are a financial obligation of the household few tips to help those who aspire to be CANNOT be a Live-in Aide. great dads. A person who resides with one or more 1. Be present elderly persons, near-elderly persons, or 2. Actively listen persons with disabilities, and who: 3. Positively lead by example 4. Be patient and understanding 1) Is determined to be essential to the care 5. Show love and affection and well-being of the person(s); As we celebrate this day, please know 2) Is not obligated for the support of the that your efforts towards being a great person(s); and dad does not go unnoticed. 3) Would not be living in the unit except to provide the necessary supportive services. Cheers to you and If you have any questions, please call the Happy Father’s Day! office! IMPORTANT DATES REMINDERS June 1st, Rent Due Pest control will be entering units for pest June 6th by 4:30 PM, last control on the following days: day to pay rent to avoid late Sylvia Brown: June 2nd Katherine Circle: July 7th fee Units with concerns will Mimosa Woods: July 7th Office closed June 19th be notified Questions? Feel free to contact Page 14the office anytime at 757-220-3477 of 22  JUNE WORDSEARCH Find the word in the puzzle. Words can go in any direction. Words can share letters as they cross over each other. juneteenth beach summer lemonade father graduation pride flag vacation strawberry flower yearbook sunny JUNE HOLIDAYS LGBTQ+ PRIDE MONTH SUNDAY, JUNE 15TH - FATHER’S DAY THURSDAY, JUNE 19TH - JUNETEENTH ASSISTANCE RESOURCES Williamsburg House of Mercy - 757-229-3700 - 10 Harrison Avenue Food pantry, diapers & hygiene items, rental assistance, and assistance with eligibility for SNAP, Medicaid, and other benefits City of Williamsburg Human Services - 757-220-6161 - 401 Lafayette Street Eligibility for Medicaid, SNAP, social workers, screenings, adult and child protective services, rental assistance, care team for families, life coach, job skills FISH Inc. - 757-220-9379 - 312 Second Street Food resources, clothing, and household essentials Literacy for Life - 757-221-3325 - 301 Monticello Avenue Free and low-cost tutoring programs in reading, writing, and math, as well as lessons in health literacy, financial literacy, digital Pageliteracy, 15 of 22 and career development.  JULY 2025 WRHA NEWSLETTER Message from Executive Education Director Tyrone W. Franklin Public Housing Administrator As many of you may have heard, potential Section 4 RENT part (D) of the Lease funding cuts from the Department of states, rent is due and payable in advance Housing and Urban Development (HUD) on the 1st business day of each month and could pose significant challenges for our shall be considered delinquent after the public housing communities. When fifth business day of the month. All resources become limited, it can affect the balances are due in full by the 5th business quality of maintenance, support services, day of the month to avoid a late fee. and community programs that are vital for our residents’ well-being. Advocacy agencies Balances not paid in full will result in the play a key role in addressing these issues Authority filing an unlawful detainer with and WRHA is currently a member of several the W-JCC Courts on the 15th of the month. of them (PHADA, NAHRO, and VAHCDO) and The full balance (including any amount with their assistance we will continue to due for the current month) must be paid work tirelessly to represent our residents’ before court to avoid the Authority interests as we push for necessary funding proceeding with the case and receiving and support. possession of the unit. Residents can log May you have a into the Tenant Portal or call the office to Happy 4th of July celebration! request the balance due in order to avoid Be safe! the court process. Important Dates Reminders July 1st, Rent Due The Exterminator will be entering July 8th by 4:30 PM, last day the following sites for pest control to pay rent to avoid late fee on July 7th: July 4th, Office Closed Katherine Circle Wednesdays-Office Closed Mimosa Woods Page 16 of 22  Find the words in the puzzle. Words can go in any direction. Words can share letters as they cross over each other. FLAG SUMMER AMERICA FOURTH STRIPES BLUE FREEDOM LIBERTY BRAVE JULY RED FIREWORKS STARS INDEPENDENCE WHITE Assistance Resources Williamsburg House of Mercy - 757-229-3700 - 10 Harrison Ave. Food pantry, diapers & hygiene items, rental assistance, and assistance with eligibility for SNAP, Medicaid, and other benefits City of Williamsburg Human Services - 757-220-6161 - 401 Lafayette St. Eligibility for Medicaid, SNAP, social workers, screenings, adult and child protective services, rental assistance, care team for families, life coach, job skills FISH Inc. - 757-220-9379 - 312 Second St. Food resources, clothing, and household essentials Literacy for Life - 757-221-3325 - 301 Monticello Ave. Free and low-cost tutoring programs in reading, writing, and math, as well as lessons in health literacy, financial literacy, digital literacy, and career development. Questions? Feel free to contact the office anytime at 757-220-3477 Page 17 of 22  RA NEW SLETT H W AUGUST 2025 ER Message from Executive Education - Public Director Tyrone W. Franklin Housing Administrator As summer ends and the excitement of a new school year approaches, I would Please refrain from leaning like to take a moment to share some items on the interior/exterior tips that will help your family prepare for HVAC units and parts. Items a successful school year. 1. Make a checklist of required can damage the systems and supplies and reach out to local lead to a charge. The coolant organizations that often have school pipes are delicate and very supply drives to assist families in expensive to replace. There need. should not be any items or 2. Designate quiet areas in your home PEOPLE leaning/sitting on the for studying and homework. interior and/or EXTERIOR 3. Communicate with teachers. Developing a good relationship with unit(s) at all. Charges may your child’s teacher will enhance occur if damages exist outside their learning experience. of normal wear and tear. 4. Encourage healthy habits like a balanced diet, regular exercise, and If there is an issue with your the appropriate amount of sleep. HVAC cooling or heat, please Wishing you all the very best this new call in a work order at school year! Be safe! (757) 220-3477 ext 2. Important Reminders Questions? Feel free to contact the office anytime at 757-220-3477 Pest Contractor will be entering units for pest control on the following days: Rent is due by August 7th @ 4:30 Blayton Building: Aug. 4th to avoid a late fee Sylvia Brown: Sept. 29th WRHA offices are closed every Katherine Circle: October 6th Wednesday. Page 18 of 22 Mimosa Woods: October 6th  Assistance Resources Williamsburg House of Mercy - 757-229-3700 - 10 Harrison Avenue Food pantry, diapers & hygiene items, rental assistance, and assistance with eligibility for SNAP, Medicaid, and other benefits City of Williamsburg Human Services - 757-220-6161 - 401 Lafayette Street Eligibility for Medicaid, SNAP, social workers, screenings, adult and child protective services, rental assistance, care team for families, life coach, job skills FISH Inc. - 757-220-9379 - 312 Second Street Food resources, clothing, and household essentials Literacy for Life - 757-221-3325 - 301 Monticello Avenue Free and low-cost tutoring programs in reading, writing, and math, as well as lessons in health literacy, financial literacy, digital literacy, and career development. Page 19 of 22  We July lo 16, 2025 Enviro LLC Group, 137 W. C Ave. Williamsburg Housing Authority 16823 Pleasantol PA Comm Danie Execut le Williamsburg, Virigina 814-359- 2600 g e Mrs. Burton, your thank sin After the site visit from our owner, Jim, on July 16, 2025, we would likefor outstanding and business with Enviro Pest Contro . The attention to detail, organization, cer leadership makes it easy to work with your group and allows us to fully ely pest program. our Our company operates in 16 states along the east coast and in the mid of upwards servic operated auth 15,000 propert es and your organization is top notch. Jim wishes all- ho ing in the same direction as the Wi iamsburg Housing Authority. He believes wesyou oritie usi we the best t,ng have s encountered and wanted to be sure you know how much of a pleasure is to your work with organization and team. ok forward to a long-standing relationship w'th The Williamsburg Authorit y. 5, Page 20 of 22 lle Peters — ive Assistant Enviro Management Group ercial Sales Coordinator PES CEN 1 'TRE Page 21 of 22 Page 22 of 22  WRHA Board of Commissioners Agenda Item Summary Related Goal Staff Contact One Williamsburg Tyrone Franklin, WRHA Executive Director Agenda Item Wording Consideration and Approval of Write-Off for Uncollectible Receivables – Tyrone Franklin, Executive Director Background Information During the normal course of operating the 104 rental units owned by WRHA, tenants periodically move out without paying for rent, late fees, and work order repairs. Seventeen tenants moved out during this past year owing $22,215.08, net of any applicable security deposits. To accurately reflect the amount receivable from tenants at fiscal year-end, Board approval of this write-off is necessary. This amount will be classified as bad debt expense for FY 2025. Staff will continue to pursue collection of delinquent accounts with wage garnishments when possible, but more so with the state’s Debt Set-Off Program. Board action to write-off uncollectible receivables is required by our auditors and HUD guidelines. Staff Recommendation That the Board approve the write-off of outstanding receivables as of September 30, 2025, in the amount of $22,215.08. Attachments Memo FY 2025 Write-Off for Uncollectible Receivables  Telephone (757) 220-3477 Fax (757) 221-0528 TDD Number 1-800-828-1140 TO: Board of Commissioners DATE: August 11, 2025 SUBJECT: Approval of Write-off for Uncollectible Receivables During the normal course of operating the 104 rental units owned by WRHA, tenants periodically move out without paying for rent, late fees, and work order repairs. Seventeen (17) tenants moved out during this past year owing $22,215.08 net of any applicable security deposits. To accurately reflect the amount receivable from tenants at ?scal year—end, Board approval of this write—offis necessary. This amount will be classi?ed as bad debt expense for FY 2025. Staff will continue to pursue collection of delinquent accounts with wage garnishments when possible, but more so with the State’s Debt Set-off Program. Board action to write-off uncollectible receivables is required by our auditors and HUD guidelines. Recommendation: That the Board of Commissioners approve the write-off of outstanding receivables as of September 30, 2025 in the amount of $22,215.08. w.W4 . 2%m *7 Tyrone Franklin Executive Director The Williamsburg Redevelopment and Housing Authority (WRHA) does not discriminate on the basis of race, color, national origin, religion, sex, disability, age or familial status in admission or access to its program. Ifyou need to request a reasonable accommodation for I disability, contact the WRHA Section 604 Coordinator. Page 2 of 3 *4?“ Equal Housing Opportunity Barrier Free (5‘ | Write-Offs FY2025 Name Date Judgment Amount Status Vacated Due 03/12/2024 $991.97 Unknown Address 03/25/2024 $1,954.00 $282.01 Debt Set-Off 05/07/202il' 07/31/2024 $3,040.00 I$345.63 $4,481.71 J Unable to collect Debt Set-Off 09/19/2024 $8,904.00 $7,136.63 Debt Set-Off 08/10/2021 $1,044.88 Unable to collect 1 10/31/2024 $383.72 Unable to collect 10/01/2024 $114.91 Unknown Address 12/01/2024 $348.41 Unknown Address—1 12/12/2024 $3,397.25 $3,862.83 Judgement l 12/02/2024 $1,448.20 $61.97 J, [0_U29/2025 $2,592.34 Judgement _ 01/09/2025 $318.65 Unable to collect 01/03/2025 $97.59 Unable to collect 1 12/05/2024 $500.24 ' Unknown Address —_I_ __ __f L I $18,743.45 , $22,215.08 Total ........................................................ $ 22,215.08 As of 07/23/2025 Page 3 of 3