City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York May 13, 2019 at 7:00pm I. Call to Order Pledge of Allegiance Roll Call II. Proclamation(s) III. Approval of Minutes Regular Meeting – 4/22/19 I V. Public Hearing(s) V. Suspension of Rules for Public Participation VI. Village Board A. Mayor DeLano - Report and Resolution(s) 1. Approve transfers in the 2018-2019 General Fund Budget 2. Approve amendment in the 2018-2019 General Fund Budget 3. Approve payroll and transfers from 4/17/19 to 5/7/19 B. Deputy Mayor Piazza and Resolution(s) 1. Authorize Mayor to sign Electrical and Natural Gas Co-operative Purchasing Agreements for Erie County Energy Aggregate C. Trustee Yates – Report and Resolution(s) 1. Authorize Mayor to sign agreement with the Town of Amherst for the Fire Fighters mandated cancer coverage D. Trustee Etu – Report and Resolution(s) E. Trustee Rogers – Report and Resolution(s) VII. Staff Reports VIII. Executive Session – To discuss threatened litigation in connection with an alleged violation of the NYS Human Rights Law IX. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 7/2/18 Next regularly scheduled Village Board meeting is May 28, 2019  MEETING SCHEDULE Village Board Liaisons (Updated 3/13/18) (NOTE: Dates/times are subject to change. Please call the Village Clerk’s office at 632-4120 for the most up to date information) MAYOR DELANO: DPW, Personnel, Insurance, Amherst Police Dept., 1st Mon. – Planning Board meeting at 7:30pm Executive Safety Committee, Records Management Committee, Fire 1st Mon. – Arts & Culture Committee meeting at 7:00pm Dept., Tree Board 2nd Mon. – Village Board Work Session at 6:00pm / Meeting 7:30pm TRUSTEE PIAZZA: Amherst Utility Cooperative, Zoning Board of 3rd Mon. – Environmental Advisory Council at 7:00pm Appeals, Inter-governmental Agency; Glen Park Art Festival Committee Parks Committee at 6:30pm (Ad hoc) TRUSTEE ROGERS: Meeting House Committee, Glen Park Joint 4th Mon. – Village Board Work Session at 6:00pm / Meeting 7:30pm Board, Open Government Committee, Planning and Architectural 1st Tues. – Glen Park Joint Board – Meets at Town Hall at 7:00pm Review Board 2nd Tues. – Beautification Committee at 6:30pm (Ad Hoc) TRUSTEE YATES: Arts & Culture Committee, Williamsville Business 3rd Tues. – Meeting House Events Committee at 6:30pm (Ad hoc) Association, Youth & Recreation Committee 3RD Tues. – Glen Park Art Festival Committee at 7:30pm TRUSTEE ETU: Parks Committee, Traffic & Safety Committee, 4th Tues. – Glen Park Art Festival Committee at 7:30pm Environmental Advisory Council, Historic Preservation Commission 2nd Wed. - Tree Board at 6:30pm 2nd Wed. – Parks Committee at 7:15pm 3rd Wed. – Zoning Board at 7:30pm 1st Thur. – Traffic & Safety Committee at 7:00pm 4th Tues. – Historic Preservation Commission at 7:00pm 4th Tues. – Youth & Recreation Committee at 7:00pm 4th Thur. – Sign Code Committee at 6:30pm 4th Fri. – Open Government Committee at 4pm every other month Meetings & Events All meetings are at Village Hall unless otherewise noted. May 2019 14 Beautification Comm./Garden Walk meetng at 6:30pm 15 Zoning Board of Appeals at 7:00pm 15 Glen Park Art Festival Comm. meeting at 7:30pm 21 NO Meeting House Committee meeting in May Other Events in the Village this summer… 21 Historic Preservation Commission meeting at 7pm Mark your calendars! 27 Village Office Closed – Memorial Day Observed ☼ 27 VFW Memorial Day Parade at 2pm (starts at South HS) Farmers Market - Opens May 18 28 Work Session 6:00/Village Board meeting at 7:30pm VFW Memorial Day Parade – May 27 Give back to your Village community…Volunteer! Old Home Days – July 16 – 19 Team Beautification needs YOU! Garden Walk Williamsville – July 20 Come dig in the Village dirt – Glen Park Art Festival – July 27 & 28 We beautify our Village’s municipal gardens. Visit the Village website at www.walkablewilliamsville.com For Village information, news & events. Follow us on www.Facebook.com/williamsville DELANO #1 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2018- 2019 fiscal year: To: 001-3410-2050 (Fire Protection – Turnout Gear) $306.00 001-3410-4160-3491 (Fire Protection – Truck Expense/Asst. Chief’s Vehicle) $281.00 001-3410-4250 (Fire Protection – Gas & Oil) $1,053.00 001-3410-4470 (Fire Protection – Building Maintenance) $1,100.00 001-3410-4610 (Fire Protection – Health & Welfare) $190.00 001-3410-4010 (Fire Protection – Office Supplies) $150.00 From: 001-3410-4170 (Fire Protection – Utilities) $306.00 001-3410-4160 (Fire Protection – Truck Expense) $281.00 001-3410-4180 (Fire Protection – Radio Repairs) $1,053.00 001-3410-4280 (Fire Protection – EMS Supplies) $1,100.00 001-3410-4620 (Fire Protection – Copy Lease) $190.00 001-3410-4070 (Fire Protection – Utilities) $150.00 To: 001-3410-4161 (Fire Protection – Small Engine Repair) $100.00 From: 001-3410-4620 (Fire Protection – Lease/Copy Machine) $100.00 DELANO #2 RESOLVED, that the following budget amendments are hereby made in the General Fund for the 2018-2019 fiscal year to account for a donation to the Meeting House from Lancaster Regional Players – 10% of ticket sales from production shows in December 2018 (12/7/18 & 12/16/18 – Every Christmas Story Ever Told – 118 tickets at $1,208) and January 2019 - 1/26/19 Whose Wine is it Anyway? – 22 tickets at $220): Increase: 001-0001-2705 (Gifts & Donations) $121.00 001-0001-2705 (Gifts & Donations) $22.00 Increase: 001-7530-2010 (Village Meeting House – Capital Improvements) $121.00 001-7530-2010 (Village Meeting House – Capital Improvements) $22.00 DELANO #3 RESOLVED, that payroll and vouchers in the amount of $348,553.52 covering the period from 4/17/19 – 5/7/19 are hereby approved as follows: Payroll covering 4/15/19 – 4/28/19: $34,923.13 Vouchers covering 4/17/19 – 5/7/19:  General Fund $265,186.37 Water Fund $0.00 Sewer Fund $2,165.65 Glen Park Fund $1,088.91 Trust & Agency Fund $12,495.46 Debt Service $0.00 Community Development $0.00 Capital Fund $32,594.00 $313,630.39 GRAND TOTAL: $348,553.52 PIAZZA #1 WHEREAS, Article 5-G of the General Municipal Law authorizes municipal corporations to enter into cooperative agreement for the performance of those functions or activities in which they could engage individually; and WHEREAS, Section 119-N of the General Municipal Law defines the term “Municipal Corporation” to mean a county outside the city of New York, a city , a town, a village, a board of cooperative educational services, fire district or a school district; and WHEREAS, it has been determined that the Village of Williamsville can save money by the joint purchasing of energy; and WHEREAS, the Village of Williamsville has determined that it may purchase energy through the use of a marketing firm, individually or through an energy cooperative; NOW, THEREFORE, BE IT RESOLVED, that the Village of Williamsville participate in the Erie County Energy Aggregation, and that the Mayor is hereby authorized and directed to complete and execute the Electric and Natural Gas Co-operative Purchasing Agreements for said Aggregation and to indicate that the Village of Williamsville will agree to be bound thereby. YATES #1 WHEREAS, New York General Municipal Law (GML) §205-cc was enacted in 2018 to provide enhanced cancer disability coverage (hereinafter referred to as “Cancer Coverage” to any “Eligible Volunteer Firefighter” (as defined un GML §205-cc (1)(a); and  WHEREAS, the law requires that any fire district, department or company provide and maintain Cancer Coverage for Eligible Volunteer Firefighter effective January 2019; and WHEREAS, the VILLAGE. Is the authority having jurisdiction (AHJ) over the Williamsville Fire Department (hereinafter referred to as the “WFD”) AND IS RESPONSIBLE FOR Eligible Volunteer Firefighter members of the WFD; and WHEREAS, the WFD provides fire protection services to the following fire districts with the Town of Amherst (TOWN): Fire Protection District No. 1 – Autumn Harvest; Fire Protection District No. 2 – Lamm Post; Fire Protection District No. 3 – Lehn Springs; Fire Protection District No. 4 – Mill Street; Fire Protection District No. 15 – Park Club; Fire District No. 16 – Williamsville-Sheridan the cost of which is billed to the TOWN on an annual basis; and WHEREAS, the TOWN and the VILLAGE; wish to jointly share in the cost of premiums got Cancer Coverage for both e WFD Eligible Volunteer Firefighters and the TOWN Eligible Volunteer Firefighters on a proportional basis set forth in the Municipal Cooperation Agreement for Volunteer Firefighter Enhanced Cancer Disability Benefits Program Insurance Premiums; NOW, THERFORE, BE IT RESOLVED, that the Mayor is hereby authorized to sign the Municipal Cooperative Agreement dated February 4, 2019 with the Town of Amherst for Volunteer Firefighter Enhanced Cancer Disability Benefits Program pending approval by the Village Attorney. ETU #1 ROGERS #1