City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York February 8, 2021 at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Proclamation(s) III. Approval of Minutes Regular Meeting January 25 , 2020 I V. Public Hearing(s) V. Suspension of Rules for Public Participation VI. Village Board A. Mayor Rogers - Report and Resolution(s) 1.) Authorize 2020-2021 General Fund Budget Transfers 2.) Authorize 2020-2021 General Fund Budget Amendments 3.) Authorize payroll and vouchers from 1/18/2021 to 2/2/2021 4.) Approval of the Wm. Schutt proposal for the 2021 Road Improvement and Storm Drain Improvement projects 5.) Approval of the GAR Associates quote for an appraisal on the Meeting House 6.) Designation of Jane Vohwinkel to the Erie County Environmental Management Council 7.) Approval of proposal from Niagara Boundary for Topographical Surveys B. Deputy Mayor Piazza- Report and Resolution(s) 1.) Authorize the Mayor to file an application for NYSDEC EFC Grant C. Trustee Yates– Report and Resolution(s) D. Trustee Torre – Report and Resolution(s) 1.) Designation of crosswalks on S. Cayuga and Milton Streets E. Trustee Etu– Report and Resolution(s) VII. Staff Reports VIII. Executive Session IX. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 9/28/2020 1  Meetings Schedule (NOTE: Dates/times are subject to change. Please call the Village Village Board Liaisons (Updated 9/28/20) Clerk’s office at 632-4120 for the most up to date information) MAYOR ROGERS: DPW, Personnel, Insurance, Amherst Police Dept., 1st Mon. – Tree Board at 6:30pm Executive Safety Committee, Records Management Committee, Fire 1st Mon. – Planning Board meeting at 7:30pm Dept. 2nd Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm 3rd Mon. – Environmental Advisory Council at 7:00pm DEPUTY MAYOR PIAZZA: Erie County Energy, Inter-Governmental 4th Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm Agency, Glen Park Art Festival Committee, Arts & Culture Committee 1st Tues. – Glen Park Joint Board – Meets at Town Hall at 7:00pm 2nd Tues. – Beautification Committee at 6:30pm (Ad Hoc) TRUSTEE ETU: Planning & Architectural Review Board, Parks 4th Tues. – Historic Preservation Commission at 7:00pm Committee, Historic Preservation Commission, Zoning Board of 4th Tues. – Youth & Recreation Committee at 7:00pm in Aud Appeals 2nd Wed. – Parks Committee at 7:15pm 3rd Wed. – Zoning Board at 7:00pm in Aud TRUSTEE TORRE: Glen Park Joint Board, Traffic & Safety, 4th Wed. – Village Co-op at 5:30pm in Aud Environmental Advisory Council, Waterfront Advisory Committee 1st Thur. – Traffic & Safety Committee at 7:00pm 2nd Thur. - Arts & Culture Committee at 7:00pm TRUSTEE YATES: Beautification Committee, Williamsville Business Association, Tree Board, Youth & Rec., Cultural Conversations Committee A State of Emergency is in effect in the Village of Williamsville through Wednesday, February 10, 2021. Village Hall is currently open daily from 8:00am-4:00pm. Potential visitors are discouraged from entering Village Hall without calling the Clerk’s Office at 716-632-4120 to discuss their possible business. Anyone entering Village Hall must be wearing a mask, covering both their nose and mouth. Stay updated on the latest village news related to COVID-19 by visiting www.WalkableWilliamsville.com Meetings & Events All meetings are at Village Hall unless otherwise noted. (NOTE: Dates/times are subject to change. Please call the Village Visit the Village website at Clerk’s office at 632-4120 for the most up to date information) www.walkablewilliamsville.com February 2021 For Village information, news & events. 22 Village Board regular meeting at 7:30pm Follow us on www.Facebook.com/williamsville March 2021 8 Village Board regular meeting at 7:30pm 22 Village Board regular meeting at 7:30pm 2 ROGERS #1 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2020- 2021 fiscal year. To: 001-5110-4161-0904 (Street Maintenance/Repairs 2005 Freightliner) $976.00 001-5110-4161-0908 (Street Maintenance/Repairs 2011 Chevy Silverado 3500 HD) $ 27.00 001-5110-4161-0910 (Street Maintenance/Repairs 2009 Ford 350(Green) Purchased 4/09) $ 27.00 001-5110-4161-0914 (Street Maintenance/Repairs 2017 Wille Sidewalk Plow $263.00 001-5110-4161-0916 (Street Maintenance/Repairs 2012 Chevy 2500HD 4x4) $22.00 001-5110-4161-0919 (Street Maintenance/Repairs 2007 Chevy 4x4 w/plow) $165.00 From: 001-5110-4161-0000 (Street Maintenance/Repairs-Equipment) $1,480.00 To: 001-3310-2000-0000 (Traffic Control/Equipment) $4,582.00 From: 001-3310-4231-0000 (Traffic Control/Signs-Maintenance) $4,582.00 ROGERS #2 RESOLVED, that the following budget amendment is hereby made in the General Fund for the 2020-2021 fiscal year, to account for CDBG funds received 1/27/2021 for the Meeting House exterior project. Increase: 001-0001-5031-0000 (Interfund Transfer) $44,253.00 Increase: 001-7530-2010-0000 (Village Meeting House/Capital Improvements) $44,253.00 ROGERS #3 RESOLVED, that payroll and vouchers in the amount of $132,650.56 covering the period from 1/18/2021 – 2/20/2021 are hereby approved as follows: PAYROLL COVERING- 1/18/2021-1/31/2021 $ 38,195.07 VOUCHERS COVERING- 1/21/2021-2/2/2021 GENERAL FUND- $78,155.86 WATER FUND- $ 1,263.54 SEWER FUND- $ 2,191.70 GLEN PARK FUND- $ 1,725.00 TRUST & AGENCY FUND- $11,119.39 DEBT SERVICE- $ 0.00 COMMUNITY DEVELOPMENT- $ 0.00 CAPITAL FUND- $ 0.00 $ 94,455.49 GRAND TOTAL: $ 132,650.56 ROGERS #4 RESOLVED, that the proposal from William Schutt & Associates for engineering services related to the 2021 Asphalt Replacement Project and Storm Drainage Improvement Project, is hereby approved in the amount of $33,350.00. ROGERS #5 RESOLVED, that the quote from GAR Associates LLC for an appraisal of the Village Meeting House at 5656 Main Street to estimate the market value of the real property rights, is hereby approved in the amount of $990.00. The Village Board continues its due diligence relating to the sale of this property. ROGERS #6 RESOLVED, that the Village Board designates the Village of Williamsville’s Environmental Advisory Commissions Chairperson, Jane Vohwinkel as the Village of Williamsville representative to the Erie County Environmental Management Council for a two-year term to expire on May 31, 2023. ROGERS #7 RESOLVED, that the proposal from Niagara Boundary for Survey Services related to the Topographic Surveys for the following: Highland Drive - $4,700.00 Monroe Drive - $4,100.00 Pfohl Place - $1,900.00 are hereby approved. PIAZZA #1 WHEREAS, the Village of Williamsville, acting through the Village Board of Trustees (“Village Board”) desires to complete a comprehensive Pervious Pavement and Runoff Reduction Project (“Project”). The Project will be to hire an engineer to perform research, planning and data collection to prepare a conceptual design and cost estimates for three infrastructure projects to circumvent stormwater pollutants entering into Ellicott Creek; WHEREAS, the Village Board has endorsed an application for the Project requesting an amount not to exceed $30,000 for financial assistance through the NYS Department of Environmental Conservation and NYS Environmental Facilities Corporation in the form of grant funding; WHEREAS, the Village Board commits to providing any and all funds necessary to complete the Project over and above the requested $30,000; and further commits to complete the Project within a 24-month period to ensure the timely implementation and completion of the proposed project; and WHEREAS, in consultation with the Engineers and Attorneys of Record for the Village, the Village Board has determined that the Project is a Type II Action pursuant to 6 N.Y.C.R.R. § 617.5(c)(1), (2), (5) and (13) and thus is exempt from review under the State Environmental Quality Review Act;  THEREFORE BE IT RESOLVED, that Deborah Rogers as Mayor of the Village of Williamsville, or such person's successor, is hereby authorized and directed to file an application to the NYS Department of Environmental Conservation and NYS Environmental Facilities Corporation, for funds in an amount not to exceed $30,000, and upon approval of said request to enter into/and execute a project agreement with the NYS Department of Environmental Conservation and NYS Environmental Facilities Corporation for such financial assistance to the Village of Williamsville: Pervious Pavement and Runoff Reduction Project. TORRE #1 RESOLVED, that the Village Code requires a resolution for the designation of crosswalks within the Village of Williamsville. Crosswalks provide enhancement to the community’s walkability and provide safe pedestrian crossings; WHEREAS, there are currently no crosswalks along South Cayuga Road from Main Street to Wehrle Drive; NOW THEREFORE BE IT RESOLVED, that the Village Board approves the additional crosswalks at South Cayuga Road and Milton Streets.