City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York January 10, 2022 at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Proclamation(s) III. Approval of Minutes Regular Meeting December 13, 2021 I V. Public Hearing(s) V. Suspension of Rules for Public Participation VI. Village Board A. Mayor Rogers - Report and Resolution(s) 1.) Authorize 2021-2022 General Fund Budget Transfers 2.) Authorize payroll and Vouchers from 12/6/2021 to 1/4/2022 3.) Standard days and service credit for the NYS Retirement System 4.) Appoint Zoning Board of Appeals member 5.) Opposition to Erie County and New York State's Covid-19 Emergency Response B. Deputy Mayor Sherman - Report and Resolution(s) 1.) Designate offices to be filled and terms for the 2022 Village Election 2.) Designate date, hours for voting, voting district and polling location for the 2022 Village Election C. Trustee Hunt– Report and Resolution(s) 1.) Approval of proposal from Aurora Art Conservation for the evaluation of the Bank of America Mural by Bertram Glover D. Trustee Torre – Report and Resolution(s) 1.) Approve the Volunteer Firefighters Service Award Program list for 2021 2.) Authorize Mayor to Execute Fire Protection contracts with the Town of Amherst for 2022 E. Trustee Carson– Report and Resolution(s) VII. Staff Reports VIII. Executive Session – To be held at 6:00pm to discuss resident concern regarding a Village employee IX. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 9/28/2020 1  Meetings Schedule (NOTE: Dates/times are subject to change. Please call the Village Village Board Liaisons (Updated 7/6/21) Clerk’s office at 632-4120 for the most up to date information) MAYOR ROGERS: DPW, Personnel, Insurance, Amherst Police Dept., 1st Mon. – Planning Board meeting at 7:30pm Executive Safety Committee, Records Management Committee, Fire Dept. 2nd Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm 3rd Mon. – Environmental Advisory Council at 7:00pm DEPUTY MAYOR SHERMAN: Meeting House Committee, 4th Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm Williamsville Business Association, Tree Board, Youth & Rec 1st Tues. – Glen Park Joint Board – Meets at Town Hall at 7:00pm 2nd Tues. – Beautification Committee at 6:30pm (Ad Hoc) TRUSTEE TORRE: Glen Park Joint Board, Traffic & Safety, 3rd Tues. - Mtg House Events Comm at 6:30pm (Mtg House) Environmental Advisory Council, Waterfront Advisory Committee 3rd Tues. – Parks Committee at 7:15pm 3rd Tues. – Tree Board at 6:30pm TRUSTEE HUNT: Erie County Energy, Inter-Governmental Agency, 4th Tues. – Historic Preservation Commission at 7:00pm Glen Park Art Festival Committee, Arts & Culture Committee 4th Tues. – Youth & Recreation Committee at 7:00pm in Aud Beautification Committee 3rd Wed. – Zoning Board at 7:00pm in Aud 4th Wed. – Village Co-op at 5:30pm in Aud TRUSTEE CARSON: Planning & Architectural Review Board, 1st Thur. – Traffic & Safety Committee at 6:30pm Parks Committee, Historic Preservation Commission, Zoning 2nd Thur. - Arts & Culture Committee at 7:00pm Board of Appeals Meetings & Events All meetings are at Village Hall unless otherwise noted. (NOTE: Dates/times are subject to change. Please call the Village Clerk’s office at 632-4120 for the most up to date information) January 2022 10 Village Board Work Session at 6:00pm 10 Village Board regular meeting at 7:30pm 11 Beautification Committee meeting at 6:30pm 13 Arts & Culture Committee meeting at 7:00pm 17 Environmental Committee meeting at 7:00pm 18 Tree Board Committee meeting at 6:30pm 18 Mtg House Events Committee at 6:30pm (at Mtg House) 18 Parks Committee meeting at 7:15 19 Zoning Board Committee meeting at 7:00pm 24 Village Board Work Session at 6:00pm 24 Village Board regular meeting at 7:30pm 25 HPC Committee meeting at 7:00pm 25 Youth & Rec Committee meeting at 7:00pm 26 Village Co-op at 5:30pm Visit the Village website at www.walkablewilliamsville.com February 2022 For Village information, news & events. 1 Glen Park Joint Board meeting at 7:00pm 3 Traffic & Safety Committee meeting at 7:00pm Follow us on www.Facebook.com/williamsville 7 Planning Board meeting at 7:30 (work session at 7:00pm) 8 Beautification Committee meeting at 6:30pm 10 Arts & Culture meeting at 7:00pm 14 Village Board Work Session at 6:00pm 14 Village Board regular meeting at 7:30pm 15 Tree Board Committee meeting at 6:30pm 15 Mtg House Events Committee at 6:30pm (at Mtg House) 15 Parks Committee meeting at 7:15 16 Zoning Board Committee meeting at 7:00pm 21 Environmental Committee meeting at 7:00pm 22 HPC Committee meeting at 7:00pm 22 Youth & Rec Committee meeting at 7:00pm 22 Village Co-op at 5:30pm 28 Village Board Work Session at 6:00pm 28 Village Board regular meeting at 7:30pm March 2022 1 Glen Park Joint Board meeting at 7:00pm 3 Traffic & Safety Committee meeting at 7:00pm 7 Planning Board meeting at 7:30 (work session at 7:00pm) 8 Beautification Committee meeting at 6:30pm 2 ROGERS #1 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2021- 2022 fiscal year. To: 001-1110-4450-0000 (Village Justice/Miscellaneous) $ 35.00 From: 001-1110-4010-0000 (Village Justice/Office Supplies) $ 35.00 To: 001-1411-4810-0000 (Records Management/Elec. Records Mgmt) $ 15.00 From: 001-1411-4010-0000 (Records Management/Office Supplies) $ 15.00 To: 001-1620-2010-0000 (Building/Computer Equipment) $ 131.00 From: 001-1620-2000-0000 (Building/Equipment) $ 131.00 To: 001-1640-4450-0000 (Central Garage/Miscellaneous) $ 27.00 From: 001-1640-4070-0000 (Central Garage/Utilities) $ 27.00 To: 001-5110-4161-0901 (Street Maint./Repairs-Chevy Tahoe 2020) $ 547.00 001-5110-4161-0902 (Street Maint/Repairs-2002 Int’l Dump w/Plow Frame) $ 6.00 001-5110-4161-0903 (Street Maint/Repairs-2015 Dump Truck) $ 1427.00 001-5110-4161-0904 (Street Maint/Repairs-2005 Freightliner) $ 9844.00 001-5110-4161-0905 (Street Maint/Repairs-2007 Int’s Sander/Plow Dump) $ 21.00 001-5110-4161-0907 (Street Maint/Repairs-1992 Autocar Dump w/Plow) $ 241.00 001-5110-4161-0908 (Street Maint/Repairs-2011 Chevy Silverado 3500HD) $ 83.00 001-5110-4161-0910 (Street Maint/Repairs-2009 Ford F350(Green) $ 605.00 001-5110-4161-0912 (Street Maint/Repairs- 2012 Cat 924K Hi-Lift) $ 150.00 001-5110-4161-0915 (Street Maint/Repairs- 2013 Ravo Sweeper) $ 45.00 001-5110-4161-0916 (Street Maint/Repairs- 2012 Chevy 2500/HD 4x4) $ 93.00 001-5110-4161-0917 (Street Maint/Repairs- 2018 Chevy 3500HD 4x4) $ 835.00 001-5110-4161-0918 (Street Maint/Repairs- 2010 Ford F350XL) $ 133.00 001-5110-4161-0921 (Street Maint/Repairs-2008 Ford F250 Pickup) $ 21.00 001-5110-4161-0925 (Street Maint/Repairs-2013 Mini Loader) $ 414.00 001-5110-4161-0926 (Street Maint/Repairs-2012 Chevy Tahoe) $ 22.00 From: 001-5110-4161-0000 (Street Maint/Repairs-Equipment) $14487.00 To: 001-7110-2010-0000 (Parks/Capital Improvements) $ 7147.00 001-7110-4165-0000 (Parks/Repairs-Shelter Maintenance) $ 128.00 From: 001-7110-2040-0000 (Parks/Capital Reserve) $ 7147.00 001-7110-4161-0000 (Parks/Repairs-Lights) $ 128.00 To: 001-8560-4340-0000 (Shade Trees/Trees Removal) $ 28.00 001-8560-4350-0000 (Shade Trees/Trees Maintenance) $ 32.00. From: 001-8560-4350-0000 (Shade Trees/Trees-Replacement Regular) $ 60.00 To: 001-3410-4010-0000 (Fire Protection/Office Supplies) $ 48.00 From: 001-3410-2070-0000 (Fire Protection/Office Equipment) $ 48.00 To: 001-3410-4160-3404 (Fire Protection/Truck Expense Rescue 4) $ 80.00 From: 001-3410-4160-0000 (Fire Protection/Truck Expense) $ 80.00 To: 001-3410-4160-3406 (Fire Protection/Truck Expense Truck 6) $ 1615.00 001-3410-4160-3407 (Fire Protection/Truck Expense Rescue 7) $ 420.00 001-3410-4160-3451 (Fire Protection/Truck Expense Utility 5-1) $ 660.00 From: 001-3410-4160-0000 (Fire Protection/Truck Expense) $ 2695.00 To: 001-3410-4160-3451 (Fire Protection/Truck Expense Utility 5-1) $ 113.00 From: 001-3410-4160-0000 (Fire Protection/Truck Expense) $ 113.00 RESOLVED, that the following budget transfers are hereby made in the Sewer Fund for the 2021- 2022 fiscal year. To: 007-8120-4110-0000 (Sanitary Sewers/Service Contracts) $ 533.00 From: 007-8120-4161-0000 (Sanitary Sewers/Repairs- Lines) $ 533.00 RESOLVED, that the following budget transfers are hereby made in the Glen Park Fund for the 2021-2022 fiscal year. To: 009-7141-4352-0000 (Glen Park/Park Maintenance) $ 907.00 From: 009-7141-4102-0000 (Glen Park/Landscaping) $ 907.00 RESOLVED, that the following budget amendment are hereby made in the General Fund for the 2021-2022 fiscal year, to account for insurance check collected for Rescue 5. Increase: 001-0001-2680-0000 (Revenue/Insurance Recoveries) $10468.00 Increase: 001-3410-4160-3405 (Fire Protection/Rescue 5) $10468.00 ROGERS #2 RESOLVED, that payroll and vouchers in the amount of $324,950.81 covering the period from 12/6/2021 – 1/4/2022 are hereby approved as follows: PAYROLL COVERING - 12/6/2021-12/19/2021 $ 50,440.74 PAYROLL COVERING - 12/20/2021-1/2/2022 $ 44,442.40 VOUCHERS COVERING- 12/8/2021-12/21/2021 GENERAL FUND- $ 29,582.81 WATER FUND- $ 0.00 SEWER FUND- $ 2,057.13 GLEN PARK FUND- $ 207.40 TRUST & AGENCY FUND- $ 15,606.43 DEBT SERVICE- $ 0.00 COMMUNITY DEVELOPMENT- $ 0.00 CAPITAL FUND- $ 8,602.20 $ 56,055.97  VOUCHERS COVERING- 12/22/2021-1/4/2022 GENERAL FUND- $ 97,043.33 WATER FUND- $ 0.00 SEWER FUND- $ 1,896.63 GLEN PARK FUND- $ 163.96 TRUST & AGENCY FUND- $ 13,596.83 DEBT SERVICE- $ 61,310.95 COMMUNITY DEVELOPMENT- $ 0.00 CAPITAL FUND- $ 0.00 $ 174,011.70 GRAND TOTAL: $ 324,950.81 ROGERS #3 RESOLVED, that the Village of Williamsville hereby establishes the following standard work days for these titles and will report the officials to the New York State and Local Retirement System based on their record of activities: Title Standard Name Current Term Participates in Record of Work Day Begins/Ends Employer’s Activities Time Keeping Result System (Y/N) Elected Trustee 6 Christine L. Hunt 7/01/21-6/30/22 N 4.08 Appointed Acting Village 6 Walter Pacer 7/6/21 – 7/5/22 N 0.57 Justice Village Thomas E. 6 7/6/21 – 7/5/22 N 1.2 Prosecutor, P/T Webb, Jr. ROGERS #4 RESOLVED, that Christine Petrie is hereby appointed to the Zoning Board of Appeals until the end of the 2021-2022 official Village year. ROGERS #5 WHEREAS, the Village Board of the Village of Williamsville, New York, (the Village Board) recognizes that the Covid-19 virus will likely never be eradicated due to its mutations and that by managing it through declaring a State of Emergency and declaring mandates every time a new variant and/or spike in cases arises must not continue; and WHEREAS, the Village Board recognizes the negative impacts on mental and societal health, schools, businesses, residents’ rights and freedoms; due to State of Emergency declarations, mask mandates, vaccine mandates and lockdowns; and WHEREAS, the Village Board recognizes that actions associated with vaccine mandates in the healthcare field have resulted in decreased capacity, due to job terminations, and severely limits the ability to hire and fill positions due to unvaccinated hiring restrictions, thereby increasing, rather than mitigating, the virus’s risk to our community; and WHEREAS, the Village Board recognizes that a long-term management plan is required to manage the Covid-19 virus and that Erie County and New York State should be proactively addressing hospital capacity issues that impact the health and well-being of our residents instead of suspending certain procedures; and WHEREAS, the Village Board questions why Erie County is one of the only counties in New York that renewed, every thirty days, the Covid-19 State of Emergency since March 15, 2020. It is our belief that further extensions are not justified; and WHEREAS, the Village Board supports proposed legislation in the New York State Senate that would require approval by Village, Town and City Governing Boards any County Executive’s or County Health Board’s extension of a State of Emergency beyond 30 days within their Village, Town or City; and WHEREAS, the Village Board recognizes that the Covid-19 virus has become a long-term global endemic disease and requests that our Village residents, businesses, and schools have the right to determine for themselves their unique requirements for mitigating risks and the Village Board respectfully requests that New York State and Erie County not enter the Village of Williamsville for the purpose of enforcement of their Covid mandates or associated restrictions; and WHEREAS, the Village Board supports similar concerns from other Village and Town leaders, such as those serving in Akron, Marilla, West Seneca, and Grand Island, whom are also respectfully requesting New York State and Erie County refrain from entering their Villages for the purpose of enforcement of Covid mandates and/or associated restrictions. NOW, THEREFORE, BE IT RESOLVED, that the Village Board goes on record opposing any further New York State and Erie County mask mandates, vaccine mandates and other Covid-19 restrictions and the Village Board opposes their associated enforcement by outside agencies within the Village of Williamsville; and BE, IT FURTHER RESOLVED, that the Williamsville Village Clerk shall forward certified copies of this resolution to the Governor of the State of New York Kathy Hochul, Senator Edward A. Rath III, Assembly woman Karen McMahon, County Executive Mark Poloncarz, Legislator Jeanne Vinal and others as deemed necessary and proper. SHERMAN #1 WHEREAS, the next Village Election will be held on June 21, 2022; and WHEREAS, the offices to be filled and the terms thereof, are as follows: Two (2) Trustees for term of one (1) year each NOW, THEREFORE, BE IT RESOLVED, that the Administrator is hereby authorized to publish a legal notice designating the date of the election, the offices to be filled and the terms thereof in the January 19, 2022 Amherst Bee. SHERMAN #2 WHEREAS, the next Village Election is to be held on Tuesday, June 21, 2022; and WHEREAS, the hours of voting shall be from 12:00 noon until 9:00 p.m. NOW, THEREFORE, BE IT RESOLVED, that said Village has one (1) election district which includes the entire area of the municipal boundaries of the Village of Williamsville; and BE IT FURTHER RESOLVED, that the sole polling place of holding such election shall be at Williamsville Village Hall, 5565 Main Street, Williamsville Hunt #1 RESOLVED, that, at the request of the Historic Preservation Commission, the Village Board approves the proposal from the Aurora Art Conservation for the evaluation of the Bertram Glover mural at the Bank of America building, 5529 Main Street, Williamsville to aid in future preservation of the mural, at a cost not to exceed $400.00. TORRE #1 RESOLVED, that the Village Board of Trustees hereby approve the Volunteer Firefighters Service Award Program List of all 2021 active volunteer firefighters for the Village of Williamsville and hereby authorizes the Mayor and the Village Board to sign the authorization for Penflex, Inc. to use the data submitted for the 2021 records. TORRE #2: RESOLVED, that the Mayor is hereby authorized to execute, on behalf of the Village of Williamsville, contracts with the Town of Amherst and Williamsville Fire Department/Hutchinson Hose Company, for fire protection for the year 2022 in the following districts: Autumn Harvest District #1 Lamm Post District #2 Lehn Springs District #3 Mill Street District #4 Park Club Lane District #15 Williamsville - Sheridan District #16