City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York December 12, 2022 at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Proclamation(s) III. Approval of Minutes Regular Meeting November 28, 2022 IV. Public Hearing(s) Continuation of the Chapter 47 (HPC) amendments Continuation of the Chapter 112 (Zoning) amendments Williamsville Historic Mill District V. Suspension of Rules for Public Participation VI. Village Board 1) Mayor Rogers - Report and Resolution(s) 1.) Authorize 2022-2023 General Fund Budget Transfers 2.) Authorize Payroll and Vouchers from 11/21/2022 - 12/6/2022 3.) Authorize the audited financial statements of 5/31/2022 4.) Appoint a member to the Planning and Architectural Review Board 5.) Approve Surplus Equipment 2) Deputy Mayor DeLano - Report and Resolution(s) 3) Trustee Hunt – Report and Resolution(s) 4) Trustee Lowther – Report and Resolution(s) 1.) Authorize training webinar from the National Alliance of Historic Commissions 5) Trustee Torre – Report and Resolution(s) VII. Staff Reports VIII. Executive Session IX. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 7/25/2022 1  Meetings Schedule (NOTE: Dates/times are subject to change. Please call the Village Village Board Liaisons (Updated 7/25/22) Clerk’s office at 632-4120 for the most up to date information) MAYOR ROGERS: DPW, Personnel, Insurance, Amherst Police Dept., 1st Mon. – Planning Board meeting at 7:30pm Executive Safety Committee, Records Management Committee, Fire 2nd Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm Dept., Parks 3rd Mon. – Environmental Advisory Council at 7:00pm 3rd Mon. - Mtg House Events Comm at 6:30pm (Mtg House) DEPUTY MAYOR DELANO: Co-Liaison DPW, Co-Liaison Traffic & 4th Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm Safety, Tree Board, Youth & Rec., Zoning Board of Appeals 1st Tues. – Glen Park Joint Board – Meets at Town Hall at 7:00pm 2nd Tues. – Beautification Committee (Ad Hoc) TRUSTEE TORRE: Glen Park Joint Board, Traffic & Safety, 3rd Tues. – Parks Committee at 7:15pm Environmental Advisory Council, Waterfront Advisory Committee 3rd Tues. – Tree Board at 6:30pm 4th Tues. – Historic Preservation Commission at 6:30pm TRUSTEE HUNT: Erie County Energy, Inter-Governmental Agency, 4th Tues. – Youth & Recreation Committee at 7:00pm in Aud Arts & Culture Committee, Co-Liaison Parks, Planning & Architectural 3rd Wed. – Zoning Board at 7:00pm in Aud Review Board, Inter-Governmental Agency 1st Thur. – Traffic & Safety Committee at 6:30pm 2nd Thur. - Arts & Culture Committee at 7:00pm TRUSTEE LOWTHER: Meeting House Events Committee, Williamsville Business Association, Beautification, Historic Preservation Commission Meetings & Events All meetings are at Village Hall unless otherwise noted. (NOTE: Dates/times are subject to change. Please call the Village Clerk’s office at 632-4120 for the most up to date information) December 2022 12 Village Board Work Session at 6:00pm 12 Village Board regular meeting at 7:30pm 19 Mtg House Events Committee at 6:30pm (at Mtg House) 19 Environmental Committee meeting at 7:00pm-CANCELLED 20 Tree Board Committee meeting at 6:30pm - CANCELLED 20 Parks Committee meeting at 7:15 - CANCELLED 21 Zoning Board Committee No Meeting in December 27 Youth & Rec Committee at 7:00pm - CANCELLED January 2023 3 Planning Board meeting at 7:30 (work session at 7:00pm) 3 Glen Park Joint Board meeting at 7:00pm Visit the Village website at 5 Traffic & Safety Committee meeting at 6:30pm www.walkablewilliamsville.com 9 Village Board Work Session at 6:00pm For Village information, news & events. 9 Village Board regular meeting at 7:30pm 12 Arts, Culture & Diversity Committee meeting at 7:00pm Follow us on 16 Mtg House Events Committee at 6:30pm (at Mtg House) www.Facebook.com/williamsville 16 Environmental Committee meeting at 7:00pm 17 Tree Board Committee meeting at 6:30pm 17 Parks Committee meeting at 7:15 18 Zoning Board Committee meeting at 7:00pm 23 Village Board Work Session at 6:00pm 23 Village Board regular meeting at 7:30pm 24 HPC Committee meeting at 6:30pm 24 Youth & Rec Committee at 7:00pm February 2023 2 Traffic & Safety Committee meeting at 6:30pm 6 Planning Board meeting at 7:30 (work session at 7:00pm) 7 Glen Park Joint Board meeting at 7:00pm 9 Arts, Culture & Diversity Committee meeting at 7:00pm 13 Village Board Work Session at 6:00pm 13 Village Board regular meeting at 7:30pm 15 Zoning Board Committee meeting at 7:00pm 20 Mtg House Events Committee at 6:30pm (at Mtg House) 20 Environmental Committee meeting at 7:00pm 21 Tree Board Committee meeting at 6:30pm 21 Parks Committee meeting at 7:15 2 ROGERS #1 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2022- 2023 fiscal year. To: 001-1640-2000-0000 (Central Garage/Equipment) $ 423.00 From: 001-1640-4110-0000 (Central Garage/Service Contract) $ 423.00 To: 001-3410-4160-3451 (Fire Protection/Truck Expense 5-1) $ 110.00 001-3410-4160-3491 (Fire Protection/Truck Expense 9-1 Asst Chiefs Truck) $ 21.00 001-3410-4160-3401 (Fire Protection/Truck Expense Engine 1) $ 220.00 001-3410-4160-3402 (Fire Protection/Truck Expense Engine 2) $ 220.00 001-3410-4160-3405 (Fire Protection/Truck Expense Rescue 5) $ 220.00 001-3410-4160-3406 (Fire Protection/Truck Expense Truck 6) $ 220.00 From: 001-3410-4160-0000 (Fire Protection/ Truck Expense) $ 1011.00 To: 001-5110-4161-0906 (Street Maintenance/Repairs-2007) $ 764.00 001-5110-4161-0914 (Street Maintenance/Repairs-2017 Intl’4300 dump Wille Sidewalk)$ 494.00 001-5110-4161-0925 (Street Maintenance/Repairs-2013 Mini Loader) $ 150.00 001-8162-4161-0000 (Leaf Pickup/Repairs) $ 471.00 From: 001-5110-4161-0000 (Street Maintenance/Repairs-Equipment) $ 1879.00 ROGERS #2 RESOLVED, that payroll and vouchers in the amount of $144,799.38 covering the period from 11/21/2022 – 12/6/2022 are hereby approved as follows: PAYROLL COVERING - 11/21/2022-12/4/2022 $ 37,078.10 VOUCHERS COVERING- 11/22/2022-12/6/2022 GENERAL FUND- $ 80,506.77 WATER FUND- $ 0.00 SEWER FUND- $ 2,323.16 GLEN PARK FUND- $ 1,335.37 TRUST & AGENCY FUND- $ 12,943.98 DEBT SERVICE- $ 0.00 COMMUNITY DEVELOPMENT- $ 0.00 CAPITAL FUND- $ 10,612.00 $ 107,721.28 GRAND TOTAL $ 144,799.38 ROGERS #3 RESOLVED, that the Village of Williamsville Financial Statements for the fiscal year ending May 31, 2022, and presented by Drescher & Malecki, LLP on November 28, 2022, have been reviewed by the Village Board, and are hereby accepted as the Official Financial Statements for the 2021-2022 fiscal year; and BE IT FURTHER RESOLVED, that the Board of Trustees of the Village of Williamsville hereby certifies that the records of the Williamsville Court were examined and audited by Drescher & Malecki, LLP in conjunction with the audit of the records of the Village of Williamsville for the fiscal year ending May 31, 2022, and as required by Section 2019-a of the Uniform Justice Court Act. ROGERS #4 RESOLVED, that James Nau residing at 121 Los Robles, Williamsville is hereby appointed to the Planning and Architectural Review Board until the end of the 2024-2025 official Village year. ROGERS #5 RESOLVED, that the following Dept. of Public Works equipment is hereby declared surplus, to be disposed, sold or traded-in: Asset # Description Date Acquired Original Cost Book Value 1008 #909 – 2013 Ford F150 8/12/2013 $16,710.53 $0.00 LOWTHER #1 WHEREAS, the Village of Williamsville Historic Preservation Commission (“HPC”) are required by Section 47-4(h)(i) of the Village Code to complete four hours of training each year to more effectively carry out their duties (“Mandatory Training”); and WHEREAS, this Mandatory Training must be approved by the Board of Trustees; and WHEREAS, the National Alliance of Preservation Commissions provided virtual training on December 8, 2022; and WHEREAS, the topic covered in the Virtual Training was Mid-Century Housing: From Planning to Preservation; and WHEREAS, the Board of Trustees finds that attendance at such training will be of benefit to the members of the HPC; NOW THEREFORE BE IT RESOLVED, that the Village Board hereby approves the Virtual Training offered by the National Alliance of Preservation Commissions as qualifying and mandatory Training required by Section 47-4(h)(i), and certifies that any member of the HPC who attended said virtual training shall have earned one and a half (1.5) hours of Mandatory Training for the December 8, 2022 program.