City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York July 24, 2023 at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Proclamation(s) III. Approval of Minutes Regular Meeting June 26, 2023 IV. Public Hearing(s) V. Suspension of Rules for Public Participation VI. Village Board 1.) Mayor Hunt - Report and Resolution(s) 1.) Authorize 2023-2024 General Fund Budget Transfers 2.) Authorize 2022-2023 General Fund Budget Amendments 3.) Authorize Payroll and Vouchers from 6/19/2023 - 7/18/2023 4.) Appoint new Court Clerk part-time 5.) Appoint Court Clerk (to assist in training) 6.) Appoint new Village Administrator/Clerk-Treasurer 7.) Appoint temporary clerk 2.) Deputy Mayor DeLano - Report and Resolution(s) 1.) CFA Grants 2.) DEC for the Sewer System and Parks for Garrison Pool & Bathhouse 3.) Code Enforcement Services 4.) ZEO appointment 5.) Planning & Zoning Services 3.) Trustee Celeste – Report and Resolution(s) 4.) Trustee Hahn – Report and Resolution(s) 5.) Trustee Torre – Report and Resolution(s) VII. Staff Reports VIII. Executive Session IX. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 7/24/2023 1  Meetings Schedule (NOTE: Dates/times are subject to change. Please call the Village Clerk’s office at 632-4120 for the most up to date information) Village Board Liaisons (Updated 7/24/23) MAYOR HUNT: Personnel, Insurance, Amherst Police Dept., Executive 1st Mon. – Planning Board meeting at 7:30pm Safety Committee, Records Management Committee, Fire Dept., Arts, 2nd Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm Culture & Diversity 3rd Mon. – Environmental Advisory Council at 7:15pm 3rd Mon. - Mtg House Events Comm at 6:15pm (Mtg House) DEPUTY MAYOR DELANO: DPW, Tree Board, Youth & Rec., Zoning 4th Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm Board of Appeals 2nd Tues. – Beautification Committee at 1:00pm(Ad Hoc) 3rd Tues. – Parks Committee at 7:15pm TRUSTEE CELEST: Traffic & Safety, Meeting House Events 3rd Tues. – Tree Board at 6:30pm Committee, Parks, Inter-Governmental Agency 4th Tues. – Historic Preservation Commission at 6:30pm 4th Tues. – Youth & Recreation Committee at 7:00pm in Aud TRUSTEE HAHN: Beautification, Planning & Architectural 2nd Wed.- Glen Park Joint Board at 7:00pm in Conference Room Review Board, Erie County Engery 3rd Wed. – Village Co-Op 5:30pm 3rd Wed. – Zoning Board at 7:00pm in Aud TRUSTEE TORRE: Glen Park Joint Board, Environmental Advisory 1st Thur. – Traffic & Safety Committee at 6:30pm Council, Historic Preservation Commission, 2nd Thur. - Arts & Culture Committee at 7:00pm Meetings & Events All meetings are at Village Hall unless otherwise noted. (NOTE: Dates/times are subject to change. Please call the Village Clerk’s office at 632-4120 for the most up to date information) August 2023 3 Traffic & Safety Committee meeting at 6:30pm 8 Beautification meeting at 1:00pm 9 Glen Park Joint Board meeting at 7:00pm 9 Arts, Culture & Diversity Committee meeting at 7:00pm 15 Tree Board Committee meeting at 6:30pm 15 Parks Committee meeting at 7:15 16 Co-Op meeting at 5:30pm 16 Zoning Board meeting at 7:00pm 21 Mtg House Events Committee at 6:15pm (at Mtg House) 21 Environmental Committee meeting at 7:15pm 22 HPC Committee meeting at 6:30pm 22 Youth & Rec Committee at 7:00pm 28 Village Board Work Session at 6:00pm 28 Village Board regular meeting at 7:30pm Visit the Village website at September 2023 www.walkablewilliamsville.com 5 Planning Board meeting at 7:30 (work session at 7:00pm) For Village information, news & events. 7 Traffic & Safety Committee meeting at 6:30pm Follow us on 11 Village Board Work Session at 6:00pm 11 Village Board regular meeting at 7:30pm www.Facebook.com/williamsville 12 Beautification meeting at 1:00pm 13 Glen Park Joint Board meeting at 7:00pm 14 Arts, Culture & Diversity Committee meeting at 7:00pm 18 Mtg House Events Committee at 6:15pm (at Mtg House) 18 Environmental Committee meeting at 7:15pm 19 Tree Board Committee meeting at 6:30pm 19 Parks Committee meeting at 7:15 20 Co-Op meeting at 5:30pm 20 Zoning Board meeting at 7:00pm 25 Village Board Work Session at 6:00pm 25 Village Board regular meeting at 7:30pm 26 HPC Committee meeting at 6:30pm 26 Youth & Rec Committee at 7:00pm October 2023 2 Planning Board meeting at 7:30 (work session at 7:00pm) 5 Traffic & Safety Committee meeting at 6:30pm 2 HUNT #1 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2023- 2024 fiscal year. To: 001-1110-4040-0000 (Village Justices/Education Expense/Travel) $ 220.00 From: 001-1110-1000-0000 (Village Justices/Personal Services) $ 220.00 To: 001-3310-2000-0000 (Traffic Control/Equipment) $ 1950.00 From: 001-3310-4231-0000 Traffic Control –Maintenance) $ 1950.00 To: 001-5010-4450-0000 (Street Administration/Misc) $ 264.00 From: 001-5010-4040-0000 (Street Administration/Education Exp/Travel) $ 264.00 To: 001-5110-4161-0905 (Street Maint./Repairs-2007 International Sander/Plow/Dump) $ 960.00 001-5110-4161-0908 (Street Maint./Repairs-2011 Chevy Silverado 3500HD) $ 2043.00 001-5110-4161-0910 (Street Maint./Repairs-2009 Ford F350 (Green) $ 236.00 From: 001-5110-4161-0000 (Street Maint./Repairs-Equipment) $ 3239.00 To: 001-7110-2010-0000 (Parks/Capital Improvements) $ 11366.00 From: 001-7110-2040-0000 (Parks/Capital Reserve-Parks) $ 11366.00 To: 001-7110-4071-0000 (Parks-Sewer Charges) $ 794.00 From: 001-7110-4430-0000 (Parks/Sanitary Waste Disposal) $ 794.00 To: 001-7110-4450-0000 (Parks-Misc.) $ 47.00 From: 001-7110-4430-0000 (Parks-Sanitary Waste Disposal) $ 47.00 To: 001-7310-4176-0000 (Youth Programs-Glow Stick Dance Party) $53.00 From: 001-7310-4170-0000 (Youth Programs/Community Events) $ 53.00 To: 001-8510-4450-0000 (Community Beautification/Misc) $ 615.00 From: 001-8510-4340-0000 (Community Beautification/Plants) $ 615.00 To: 001-8560-4340-0000 (Shade Trees/Trees-Removal) $125.00 From: 001-8560-4280-0000 (Shade Trees/Equipment Rental) $ 125.00 HUNT #2 RESOLVED, that the following budget amendment are hereby made in the General Fund for the 2022-2023 fiscal year, to account for the use of DPW capital truck reserve to pay for payment #2 (of 4) on the 2020 Hi-Lift. Increase: 001-0001-0599-0000 (Appropriated Supplies) $ 26815.00 Increase: 001-9950-9000-0000 (Transfer to Capital) $ 26815.00 HUNT #3 RESOLVED, that payroll and vouchers in the amount of $616,711.97 covering the period from 6/19/2023 – 7/18/2023 are hereby approved as follows: PAYROLL COVERING - 6/19/2023-7/2/2023 $ 42,572.51 PAYROLL COVERING - 7/3/2023-7/16/2023 $ 50,435.42 VOUCHERS COVERING- 6/21/2023-7/4/2023 GENERAL FUND- $ 87,394.63 WATER FUND- $ 0.00 SEWER FUND- $ 2,284.45 GLEN PARK FUND- $ 152.92 TRUST & AGENCY FUND- $ 14,762.08 DEBT SERVICE- $ 67,987.50 COMMUNITY DEVELOPMENT- $ 0.00 CAPITAL FUND- $ 0.00 $ 172,581.58 VOUCHERS COVERING- 7/5/2023-7/18/2023 GENERAL FUND- $ 92,621.31 WATER FUND- $ 0.00 SEWER FUND- $ 11,321.74 GLEN PARK FUND- $ 5,036.31 TRUST & AGENCY FUND- $ 17,461.39 DEBT SERVICE- $ 77,381.25 COMMUNITY DEVELOPMENT- $ 0.00 CAPITAL FUND- $ 370,317.46 $ 574,139.46 GRAND TOTAL $ 616,711.97 HUNT #4 RESOLVED, that Bernadette Safy of 8145 Clarence Center Road, East Amherst, New York is hereby appointed Clerk Part-Time for the Village of Williamsville Court, at a rate of $18.00, effective retroactively to Monday July 17, 2023. HUNT #5 RESOLVED, that Dawn Stover, the Marilla Court Clerk, is appointed to assist in the training of the new Village of Williamsville court clerk, at a contracted rate of $18.50/hour for a period not to exceed 60 days. HUNT #6 RESOLVED, that Sue Canell, of 340 Sprucewood Terrace, Williamsville is hereby appointed as Village Administrator/Clerk-Treasurer of the Village of Williamsville, at a rate of $82,000.00. HUNT #7 RESOLVED, that the position of temporary clerk (full time) is hereby created for a period not to exceed three months; and BE IT FURTHER RESOLVED, that Judith A. Kindron, is hereby appointed to the position of temporary clerk (full time) for a period not to exceed three months, and that she shall be paid, and receive benefits, according to her current salary and benefits, prorated for the duration of the appointment. DELANO #1 RESOLVED, that the Village of Williamsville applied for financial assistance from the New York State Office of Parks, Recreation and Historic Preservation (“OPRHP”) under the Title 9 of the Environmental Protection Act of 1993 for the purpose of funding the Garrison Park Wading Pool and Bath House Project; RESOLVED, that the Village of Williamsville is authorized and directed to accept these grant funds in an amount not to exceed $373,750.00 for the project described in the grant application, (50% of the total project cost of $747,500.00); RESOLVED, that the Village of Williamsville is authorized and directed to agree to the terms and conditions of the Master Contract with OPRHP for such Garrison Park Wading Pool and Bath House Project; RESOLVED, the Village of Williamsville commits to providing the required 50% local matching funds for the proposed project; RESOLVED, that the Village of Williamsville is authorized and directed to agree to the terms and conditions of any required deed of easement granted to OPRHP that affects title to real property owned by the municipality and improved by the grant funds, which may be a duly recorded public access covenant, conservation easement, and/or preservation covenant; and RESOLVED, that the governing body of the municipality delegates signing authority to execute the Master Contract and any amendments thereto, any required deed of easement, and any other certifications to the individual(s) who hold(s) the following elected or appointed municipal office(s) or employment position title(s): the Village of Williamsville Mayor, Christine L. Hunt. DELANO #2 WHEREAS, The Village of Williamsville, Herein called the "Municipality", after thorough consideration of the various aspects of the problem and study of available data, has hereby determined that certain work, as described in its application and attachments, herein called the "Project", is desirable, is in the public interest, and is required in order to implement the Project; and WHEREAS, the authorizes State assistance to municipalities for water quality improvement projects by means of a contract and the Municipality deems it to be in the public interest and benefit under this law to enter into a contract therewith; NOW, THEREFORE, BE IT RESOLVED BY Village of Williamsville Village Board 1. That Mayor Christine Hunt or such person’s successor in office, is the representative authorized to act in behalf of the Municipality's governing body in all matters related to State assistance under ECL Articles 17, 51 and 56 and/or any applicable federal grant provisions. The representative is also authorized to make application, execute the State Assistance Contract, submit Project documentation, and otherwise act for the Municipality's governing body in all matters related to the Project and to State assistance; 2. That the Municipality agrees that it will fund its portion of the cost of the Project and that funds will be available to initiate the Project's field work within twelve (12) months of written approval of its application by the Department of Environmental Conservation; Total project cost of $9,716,572.00 of which the required match is 25% or $2,429,143.00 (grant request of $7,287,429.00) 3. That one (1) certified copy of this Resolution be prepared and sent to the Albany office of the New York State Department of Environmental Conservation 4. That this Resolution take effect immediately. DELANO #3 RESOLVED, that the Village of Williamsville Mayor is hereby authorized and directed to sign an Intermunicipal Agreement between the Village of Williamsville and the Town of Amherst for Code Enforcement services. DELANO #4 RESOLVED, that the Village of Williamsville Board of Trustees appoints Gary Palumbo, of the Town of Amherst Planning Department, as the Zoning Enforcement Officer for the Village of Williamsville, effective immediately DELANO #4 RESOLVED, that the Village of Williamsville Mayor is hereby authorized and directed to sign an Intermunicipal Agreement between the Village of Williamsville and the Town of Amherst for Planning & Zoning services