City Council

Village of Williamsville Village Board Meeting Agenda 5565 Main Street, Williamsville, New York November 13, 2023 at 7:30pm I. Call to Order Pledge of Allegiance Roll Call II. Proclamation(s) III. Approval of Minutes Regular Meeting October 23, 2023 IV. Public Hearing(s) V. Suspension of Rules for Public Participation VI. Village Board 1.) Mayor Hunt - Report and Resolution(s) 1.) Authorize 2023-2024 General Fund Budget Transfers 2.) Authorize 2023-2024 Sewer Fund Budget Transfers 3.) Authorize 2023-2024 Glen Park Fund Budget Transfers 4.) Authorize Payroll and Vouchers from 10/23/2023 - 11/1/2023 5.) Authorize to retain services for CMAQ-TAP Application Support Services 6.) Appointment DPW employee 7.) Approve Change Order 2.) Deputy Mayor DeLano - Report and Resolution(s) 3.) Trustee Celeste – Report and Resolution(s) 4.) Trustee Hahn – Report and Resolution(s) 1.) Planning Board recommendation on building heights in R3M and Mixed Use district 5.) Trustee Torre – Report and Resolution(s) VII. Staff Reports VIII. Executive Session IX. Adjournment This meeting is conducted according to the Rules of Procedure as adopted by the Village Board on 7/24/2023 1  Meetings Schedule (NOTE: Dates/times are subject to change. Please call the Village Village Board Liaisons (Updated 7/25/22) Clerk’s office at 632-4120 for the most up to date information) MAYOR HUNT: Co-Liaison DPW, Personnel, Insurance, Amherst Police 1st Mon. – Planning Board meeting at 7:30pm Dept., Executive Safety Committee, Records Management Committee, 2nd Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm Fire Dept., Arts, Culture & Diversity Committee 3rd Mon. – Environmental Advisory Council at 7:15pm 3rd Mon. - Mtg House Events Comm at 6:15pm (Mtg House) DEPUTY MAYOR DELANO: DPW, Co-Liaison Traffic & Safety, Tree 4th Mon. – Village Board Work Session at 6:00pm/Meeting at 7:30pm Board, Youth & Rec., Zoning Board of Appeals 2nd Tues. – Beautification Committee at 1:00pm(Ad Hoc) 3rd Tues. – Parks Committee at 7:15pm TRUSTEE TORRE: Glen Park Joint Board, Environmental 3rd Tues. – Tree Board at 6:30pm Advisory Council, Co-Liaison Youth & Rec., Historic Preservation 4th Tues. – Historic Preservation Commission at 6:30pm Commission 4th Tues. – Youth & Recreation Committee at 7:00pm in Aud 2nd Wed.- Glen Park Joint Board at 7:00pm in Conference Room TRUSTEE CELEST: Inter-Governmental Agency, Parks, Meeting 3rd Wed. – Zoning Board at 7:00pm in Aud House Events Committee, Traffic & Safety Committee 1st Thur. – Traffic & Safety Committee at 6:30pm 2nd Thur. - Arts & Culture Committee at 7:00pm TRUSTEE HAHN: Williamsville Business Association, Beautification, Erie County Energy, Planning & Architectural Review Board Meetings & Events All meetings are at Village Hall unless otherwise noted. (NOTE: Dates/times are subject to change. Please call the Village Clerk’s office at 632-4120 for the most up to date information) November 2023 2 Traffic & Safety Committee meeting at 6:30pm 6 Planning Board meeting at 7:30 (work session at 7:00pm) 8 Glen Park Joint Board meeting at 7:00pm 9 Arts, Culture & Diversity Committee meeting at 7:00pm 13 Village Board Work Session at 6:00pm 13 Village Board regular meeting at 7:30pm 15 Zoning Board meeting at 7:00pm 20 Mtg House Events Committee at 6:15pm (at Mtg House) 20 Environmental Committee meeting at 7:15pm 21 Tree Board Committee meeting at 6:30pm 21 Parks Committee meeting at 7:15 27 Village Board Work Session at 6:00pm 27 Village Board regular meeting at 7:30pm 28 HPC Committee meeting at 6:30pm 28 Youth & Rec Committee at 7:00pm December 2023 4 Planning Board meeting at 7:30 (work session at 7:00pm) 7 Traffic & Safety Committee meeting at 6:30pm 11 Village Board Work Session at 6:00pm 11 Village Board regular meeting at 7:30pm 13 Glen Park Joint Board meeting at 7:00pm 14 Arts, Culture & Diversity Committee meeting at 7:00pm 18 Mtg House Events Committee at 6:15pm (at Mtg House) 18 Environmental Committee meeting at 7:15pm 19 Tree Board Committee meeting at 6:30pm 19 Parks Committee meeting at 7:15 20 Zoning Board meeting at 7:00pm 26 HPC Committee meeting at 6:30pm 26 Youth & Rec Committee at 7:00pm Visit the Village website at January 2024 www.walkablewilliamsville.com 1 Planning Board meeting at 7:30 (work session at 7:00pm) For Village information, news & events. 4 Traffic & Safety Committee meeting at 6:30pm Follow us on 8 Village Board Work Session at 6:00pm www.Facebook.com/williamsville 8 Village Board regular meeting at 7:30pm 10 Glen Park Joint Board meeting at 7:00pm 11 Arts, Culture & Diversity Committee meeting at 7:00pm 2 HUNT #1 RESOLVED, that the following budget transfers are hereby made in the General Fund for the 2023- 2024 fiscal year: To: 001-1110-4190-0000 (Village Justice/Stenographer) $ 154.00 From: 001-1110-4010-0000 (Village Justice/Office Supplies) $ 154.00 To: 001-1991-4000-0000 (Prov. For Longevity/Salary INC/Prov for Longevity & Salary NCR) $ 523.00 From: 001-1920-4000-0000 (Municipal Association Dues/Association Dues) $ 523.00 To: 001-3310-1000-0000 (Traffic Control/Personal Services) $ 829.00 From: 001-3310-4240-0000 (Traffic Control/Street Painting & Crosswalks) $ 829.00 To: 001-3410-4160-3406 (Fire Protection/Truck Expense/Region T-6) $ 246.00 001-3410-4160-3406 (Fire Protection/Truck Expense/Mirrors & Pump Test) $ 2188.00 001-3410-4160-3409 (Fire Protection/Oil,Tire Rotation,Brakes Truck 9) $ 1193.00 From: 001-3410-4160-0000 (Fire Protection/Truck Expense) $ 3627.00 To: 001-3620-4100-0000 (Safety Inspection/Professional Fees) $ 10,335.00 From: 001-3620-4110-0000 (Safety Inspection/Service Contracts) $ 5000.00 001-3620-4490-0000 (Safety Inspection/General Code Updataes) $ 5000.00 001-3620-4800-0000 (Safety Inspection/Microfilming & Document Scanning) $ 335.00 To: 001-5010-2040-0000 (Street Administration/Capital Reserve-Equipment) $ 113,000.00 From: 001-0001-3501-0000 (Gen Fund/Revenue/Consolidated Hwy Aid -CHIPS) $ 57000.00 001-0001-2750-0000 (Gen Fund/Revenue/AIM Related Payments) $ 56000.00 To: 001-5110-4161-0908 (Street Maint./Repairs – 2011 Chevy Silverado 3500HD) $ 89.00 001-5110-4161-0915 (Street Maint./Repairs 2013 RAVO Sweeper) $ 1909.00 From: 001-5110-4250-0000 (Street Maint./Gas & Oil) $ 1998.00 To: 001-8560-4360-0000 (Shade Trees/Trees-Replacement Regular) $ 6426.00 From: 001-8160-4330-0000 (Refuse & Garbage Collect/Dump Fees) $ 6426.00 HUNT #2 RESOLVED, that the following budget transfers are hereby made in the Sewer Fund for the 2023- 2024 fiscal year: To: 007-1991-4000-0000 (Prov. For Longevity & Salary INC/Prov for Longevity & Sal INCR) $ 78.00 From: 007-8120-4161-0000 (Sanitary Sewers/Repairs-Lines) $ 78.00 HUNT #3 RESOLVED, that the following budget transfers are hereby made in the Glen Park Fund for the 2023-2024 fiscal year: To: 009-7141-4050-0000 (Glen Park/Misc) $ 3679.00 From: 009-7141-4070-0000 (Glen Park/Utilities) $ 1000.00 009-7141-4352-0000 (Glen Park/Park Maint.) $ 2000.00 009-7141-4430-0000 (Glen Park/Sanitary Waste Disposal) $ 679.00 HUNT #4 RESOLVED, that payroll and vouchers in the amount of $349,568.55 covering the period from 10/23/2023 – 11/1/2023 are hereby approved as follows: PAYROLL COVERING - 10/23/2023-11/5/2023 $ 34,093.21 VOUCHERS COVERING- 10/19/2023-11/01/2023 GENERAL FUND- $ 295,493.40 WATER FUND- $ 0.00 SEWER FUND- $ 4,828.06 GLEN PARK FUND- $ 4,038.08 TRUST & AGENCY FUND- $ 11,115.80 2022 ROAD PROJECT- $ 0.00 SEWER CONSOLIDATION PROJECT- $ 0.00 CAPITAL FUND- $ 0.00 $ 315,475.34 GRAND TOTAL $ 349,568.55 HUNT #5 RESOLVED, that Mayor Hunt is hereby authorized to approve proposal from Watts Architects & Engineers in the amount of $5,100 to provide graphic support for CMAQ-TAP Application for transportation- related infrastructure improvements. HUNT #6 RESOLVED, that Christopher Fronczak of 85 Peinkofer Drive, Cheektowaga, NY, is hereby appointed as a Mechanical Equipment Operator with Village of Williamsville Department of Public Works at $19.44 per hour effective November 27, 2023. HUNT #7 RESOLVED, that Mayor Hunt is hereby authorized to approve Change Order #1 to Arric Corporation for an increase of $30,488 to complete all work identified on the West Elevation beyond Base Bid for the Lehigh Valley Section House Exterior Asbestos Abatement Phase 2.