City Council Regular Meeting

CITY COUNCIL REGULAR MEETING MINUTES City Hall, 120 El Chico Trl., Suite A, Willow Park, TX 76087 Tuesday, September 24, 2024 at 6:00 PM CALL TO ORDER AND THE ROLL OF ELECTED AND APPOINTED OFFICERS WILL BE TAKEN Mayor Moss called the meeting to order at 6:00 pm. PRESENT Mayor Doyle Moss Councilmember Greg Runnebaum Councilmember Lea Young Councilmember Nathan Crummel ABSENT Councilmember Eric Contreras Councilmember Chawn Gilliland STAFF PRESENT City Manager Bryan Grimes Assistant City Manager Bill Funderburk City Secretary Crystal Dozier PLEDGE OF ALLEGIANCE AND INVOCATION Mayor Moss requested a moment of silence followed by the pledge of allegiance. PUBLIC COMMENTS (Limited to three minutes per person) Residents may address the Council regarding an item that is not listed on the agenda. Residents must complete a speaker form and turn it in to the City Secretary five (5) minutes before the start of the meeting. The Rules of Procedure states that comments are to be limited to three (3) minutes. The Texas Open Meetings Act provides the following: A. If, at a meeting of a governmental body, a member of the public or of the governmental body inquiries about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to: (1) A statement of specific factual information given in response to the inquiry; or (2) A recitation of existing policy in response to the inquiry. B. Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting. City Council Regular Meeting 9/24/2024 Page 1 of 4 There were no public comments. CONSENT AGENDA All matters listed in the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be a separate discussion of these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. 1. Approve City Council Meeting Minutes - Regular Meeting September 10, 2024. To approve City Council Meeting Minutes - Regular Meeting September 10, 2024. Motion made by Councilmember Runnebaum, Seconded by Councilmember Crummel. Voting Yea: Councilmember Runnebaum, Councilmember Young, Councilmember Crummel REGULAR AGENDA ITEMS 2. Discussion/Action: to consider all matters incident and related to the issuance and sale of “City of Willow Park, Texas, Combination Tax and Revenue Certificates of Obligation, Series 2024A” including the adoption of an ordinance authorizing the issuance of such certificates in the amount not to exceed $5,135,000 to finance the costs of paying contractual obligations to be incurred for (i) constructing, acquiring, purchasing, renovating, enlarging, equipping, and improving water and wastewater system properties or facilities, including the acquisition of land and rights-of-way therefor, and (ii) professional services rendered in connection with such projects and the financing thereof. I move that the City Council postpone consideration of all matter relating to Series 2024A to the Regular City Council meeting on October 22, 2024. Motion made by Councilmember Young, Seconded by Councilmember Crummel. Voting Yea: Councilmember Runnebaum, Councilmember Young, Councilmember Crummel 3. Discussion/Action: to adopt a resolution of the City Council of the City of Willow Park, Texas finding that a public necessity exists and authorizing condemnation to acquire fee acquisition of property on one tract for municipal purposes to acquire right of way for King’s Gate Road and other public uses, which tract is generally described being located in Parker County, the Issac O. Headley survey, abstract no. 619, and being part of lot 1, block 1, Trinity Meadows Addition, an addition of the City of Willow Park, Parker County, Texas, being an approximate 0.0807 acre (3,514 sq ft), property ID# r000091194, generally located northwest from the intersection of King’s Gate Road and Interstate Highway 20 Frontage Road in Willow Park, Texas, at 4200 E. Interstate 20 Service Road S, Willow Park, Texas 76087, and being more particularly described herein providing notice of an official determination to acquire real property for a 0.0807 acre fee acquisition for use as a right of way; authorizing the City Manager to obtain the necessary appraisal report(s) and the making of bona fide offers of just compensation City Council Regular Meeting 9/24/2024 Page 2 of 4  for the property; ratifying prior documents made for acquisition of the property; authorizing legal counsel to institute eminent domain proceedings on behalf of the city for the acquisition of the property if negotiations are unsuccessful; appropriating funds from a lawful source; providing a cumulative repealer clause; providing a severability clause; and providing for an effective date. I move that the City of Willow Park authorize the use of the power of eminent domain to acquire a tract of land containing approximately 0.0807 acres in fee simple located at 4200 E. Interstate 20 Service Road S in the City of Willow Park located in the Issac O. Headley Survey, Abstract No. 619, Property ID R000091194 and more fully described and depicted in Exhibit A of the proposed written resolution for this item, for right-of-way, roadway, and other public uses, and such appurtenant facilities as may be necessary, that the record vote on this single motion apply to all units of property to be condemned, if applicable, and that Resolution No. 2024-09 be adopted. Motion made by Councilmember Young, Seconded by Councilmember Runnebaum. Voting Yea: Councilmember Runnebaum, Councilmember Young, Councilmember Crummel 4. Discussion/Action: to adopting a Resolution to authorize the execution of an Advance Funding Agreement for the King’s Gate Bridge. I move that we take no action on funding agreement per correspondence with TXDot. Motion made by Councilmember Young, Seconded by Councilmember Runnebaum. Voting Yea: Councilmember Runnebaum, Councilmember Young, Councilmember Crummel 5. Discussion/Action: to approve a contract with FlashVote to conduct community surveys during FY 2024-2025. To approve a contract with FlashVote to conduct community surveys during FY 2024-2025. Motion made by Councilmember Young, Seconded by Councilmember Crummel. Voting Yea: Councilmember Runnebaum, Councilmember Young, Councilmember Crummel INFORMATIONAL Mayor and City Council Comments Mayor Moss thanked everyone for their service. City Manager Comments City Council Regular Meeting 9/24/2024 Page 3 of 4 City Manager Grimes announced the Annual Texas Municipal League Conference dates and availability. EXECUTIVE SESSION It is anticipated that all, or a portion of the discussion of the foregoing item will be conducted in closed executive session under authority of the Section 551 of the Texas Open Meetings Act. However, no action will be taken on this item until the City Council reconvenes in open session. Mayor Moss did not convene into executive session. No action was taken. 6. Section 551.071 - Consultation with Attorney; Halff & Associates Litigation. 7. 551.087 - Economic Development Negotiations; 551.071 Consultation with City Attorney; Beall Development Agreement; and Brothers In Christ Annexation. 8. Section 551.072 - Discussing the purchase, exchange, lease, or value of real property. RECONVENE into Open Session and consider action, if any, on the item discussed in Executive Session. ADJOURNMENT Motion made by Councilmember Runnebaum, Seconded by Councilmember Crummel. Voting Yea: Councilmember Runnebaum, Councilmember Young, Councilmember Crummel Mayor Moss Adjourned the meeting at 6:16 pm. These minutes were approved on the 8th of October, 2024. __________/s/_____________________ Mayor Doyle Moss __________/s/_____________________ Crystal R. Dozier, TRMC, CMC City Secretary City Council Regular Meeting 9/24/2024 Page 4 of 4