City Commission Agendas & Minutes

AGENDA The Island City Foundation, Inc. Tuesday, January 8, 2013 6:30 P.M. - Commission Chambers 1. CALL TO ORDER 2. ROLL CALL 3. CONSENT AGENDA a. Minutes of July 10, 2012 b. Invoices – None c. Financial Report for Fiscal Year 2012 and the Period 10/1/12 through 12/31/12 4. UNFINISHED BUSINESS 5. NEW BUSINESS a. Discussion and authorization of the formation of a fundraising committee b. Discussion on the fundraiser, An Evening in Paradise, taking place on January 19, 2013. c. Discussion on the fundraiser, HeArts on the Drive, taking place on February 15, 2013 6. REPORTS FROM THE EXECUTIVE DIRECTOR 7. REPORTS FROM THE BOARD OF DIRECTORS 8. ADJOURNMENT Page 1 of 1  MINUTES The Island City Foundation, Inc. Public Meeting Tuesday, July 10, 2012 6:30 P.M. - Commission Chambers CALL TO ORDER Mayor Resnick called the meeting to order at 6:37 p.m. ROLL CALL Board Member Ted Galatis, Board Member Scott Newton, Vice President Tom Green and President Gary Resnick were in attendance. Also present were Executive Director Joseph Gallegos, City Attorney Kerry Ezrol and City Clerk Kathryn Sims. Board Member Julie Carson joined the meeting at 6:44 p.m. CONSENT AGENDA Minutes of Annual Meeting of the Island City Foundation of December 13, 2011 Vice President Green moved to approve the minutes of December 13, 2011. Board Member Newton seconded the motion which prevailed by a unanimous vote. Treasurer’s Report for Fiscal Year 2012 through June 30, 2012 Executive Director Gallegos explained the treasurer’s report. Board Member Galatis moved to accept the Treasurer’s Report. Vice President Green seconded the motion which prevailed by a unanimous vote. NEW BUSINESS Discussion of creating Trustee Members and/or Associate Members to volunteer on various Committees President Resnick explained his desire to create a trustee members committee to assist with fundraising efforts or contributes in lieu of fundraising. City Attorney Ezrol stated that the charter for the Foundation allows for an honorary board or advisory board to be appointed by the Foundation. Discussion ensued amongst the Board in regards to the responsibilities and member requirements of a possible committee. It was discussed that the committee should consist of five member board, with a “give or get” commitment. Board Member Galatis made a motion to discuss the commensuration of a Fundraising Committee as discussed. Board Member Newton seconded the motion. Board Member Carson asked if the Foundation would bear the cost of the commensuration, interviews, advertising, to which City Attorney Ezrol differed to the Board. President Resnick stated that his intent is not to spend a copious amount of Foundation funds on the process. With the caveat that any expenses incurred by the Island City Foundation will be repaid by the Island City Foundation, the motion prevailed by a unanimous roll call vote. Discussion of fundraising activities for the Island City Foundation Executive Director stated that staff is discussing a weekend event, with a silent auction and different levels (Platinum, Gold, Silver) to be held at Richardson Park. Board Member Galatis asked for an update on the letter sent to the Recreation Volunteers. Director Gallegos stated that it had been written, but that no response has been received. REPORTS FROM THE EXECUTIVE DIRECTOR No reports were made. REPORTS FROM THE BOARD OF DIRECTORS No reports were made. ADJOURNMENT The meetings 7:03 p.m.  Island City Foundation Summary of Activity for the Fiscal Year Through September 30, 2012: 10/1/11 $ 23,191.56 Beginning Balance 60.00 Revenues: Wilson & Linda McMillan $ 60.00 (3,318.60) Expenditures: Historical Society - Richardson Courtyard $ (2,707.35) Expansion Florida Department of State $ (61.25) Historical Society - Richardson Restroom $ (550.00) Roof Painting 9/30/12 $ 19,932.96 Ending Balance OK $ 8,331.53 AMOUNT AVAILABLE FOR ICF USE $ 11,351.43 RESERVED FOR HISTORICAL SOCIETY RESTRICTED GARY RESNICK $ 250.00 DONATION 9/30/12 $ 19,932.96 TOTAL ENDING BALANCE Printed 1/2/2013  ISLAND CITY FOUNDATION SUMMARY OF FINANCIAL ACTIVITY October 1, 2011 through September 30, 2012 RESERVED FOR AMOUNT RESTRICTED Check Date Check Register Payable To / Donation From Description HISTORICAL AVAILABLE FOR GARY RESNICK Number SOCIETY ICF USE DONATION 10/1/11 $ 23,191.56 Beginning Balance $ 14,670.03 $ 8,271.53 $ 250.00 - 10/31/11 $ 23,191.56 Month-End Balance $ 14,670.03 $ 8,271.53 $ 250.00 11/30/11 $ 23,191.56 Month-End Balance $ 14,670.03 $ 8,271.53 $ 250.00 12/22/11 $ (2,707.35) Check 529 MBR Construction Historical Society - Richardson Courtyard Expansion (2,707.35) 12/31/11 $ 20,484.21 Month-End Balance $ 11,962.68 $ 8,271.53 $ 250.00 1/31/12 $ 20,484.21 Month-End Balance $ 11,962.68 $ 8,271.53 $ 250.00 1/12/12 $ (61.25) Check 530 Florida Department of State 2012 Annual Report (61.25) 2/29/12 $ 20,422.96 Month-End Balance $ 11,901.43 $ 8,271.53 $ 250.00 3/31/12 $ 20,422.96 Month-End Balance $ 11,901.43 $ 8,271.53 $ 250.00 4/30/12 $ 20,422.96 Month-End Balance $ 11,901.43 $ 8,271.53 $ 250.00 5/31/12 $ 20,422.96 Month-End Balance $ 11,901.43 $ 8,271.53 $ 250.00 6/30/12 $ 20,422.96 Month-End Balance $ 11,901.43 $ 8,271.53 $ 250.00 7/19/12 $ 60.00 Wilson & Linda McMillan In memory of Ted P. Galatis, Sr. $ 60.00 Richardson Restroom Roof Painting - Historical 7/25/12 $ (550.00) 531 CSI Enterprises, Inc. (550.00) Society 7/31/12 $ 19,932.96 Month-End Balance $ 11,351.43 $ 8,331.53 $ 250.00 8/31/12 $ 19,932.96 Month-End Balance $ 11,351.43 $ 8,331.53 $ 250.00 - 9/30/12 $ 19,932.96 Ending Balance $ 11,351.43 $ 8,331.53 $ 250.00 Printed 1/2/2013  Island City Foundation Summary of Activity for the Fiscal Year Through December 31, 2012: 10/1/12 $ 19,932.96 Beginning Balance - Revenues: - Expenditures: 0 $ - 0 $ - 12/31/12 $ 19,932.96 Ending Balance OK $ 8,331.53 AMOUNT AVAILABLE FOR ICF USE $ 11,351.43 RESERVED FOR HISTORICAL SOCIETY RESTRICTED GARY RESNICK $ 250.00 DONATION 12/31/12 $ 19,932.96 TOTAL ENDING BALANCE Printed 1/2/2013