City Commission Agendas & Minutes

AGENDA BUDGET WORKSHOP MEETING FISCAL YEAR 2013/2014 BUDGET REVIEW TUESDAY, JULY 16, 2013 at 7:30 PM 1. CALL TO ORDER 2. ROLL CALL 3. CITY MANAGER OVERVIEW 4. PRESENTATION OF REPORT BY BUDGET REVIEW COMMITTEE 5. DISCUSSION 6. PUBLIC COMMENTS 7. ADJOURNMENT Any person requiring Auxiliary Aids and Services for the Meeting may call the ADA Coordinator at 390-2122 at least two working days prior to the meeting. If you are Hearing or Speech impaired, please contact the Florida Relay Services by using the following phone numbers: 1-800-955-8770 (Voice) 1-800-955-8771 (tdd).  Advisory Recommendations to the Mayor and City Commissioners of Wilton Manors, Florida on the City’s Proposed Budget for Fiscal Year 2013-2014 by the Budget Review Committee July 10, 2013  FY 2013 – 2014 Budget The City of Wilton Manors is to be commended for managing its budget during the years of economic downturn and for developing a budget for FY 2013-2014 that meets the needs of the City and its residents in an objective and balanced manner. We conducted a thorough review of all aspects of the proposed budget and accept it subject to the key areas of concentration and recommendations noted below. We thank City staff for: • Meeting with us and rapidly responding to all our inquiries. • Arranging a tour of City facilities for BRC representatives. • Developing an overall budget in an amount less than the prior year. Key Points REVENUE • Ad Valorem revenue anticipated to increase due to 6.84% increase in taxable property values resulting in projected additional City revenue of $445,187. • Parking revenue budgeted at $659,880. • Proposed increase in revenue due to three new proposed fees for Community Services ($27,500) and an increase in lien search fees ($31,000). • State revenue sharing is expected to increase over original budget ($22,000). MILLAGE RATE • City millage rate of (6.9623) is proposed to increase by .094 to 7.0563. • Estimated average WM residential property value is $155,505 @ projected millage rate of 7.0563 equals city tax component of $1,097. EMPLOYEE COMPENSATION/BENEFITS/INCENTIVES • Mandated FRS employer contribution increase for all employees is $112,472. • No COLA proposed this year. • Merit Pay proposed maximum cost (1.8% of covered salaries) $ 108,050 • Proposed market salary adjustment 43,176 • Sick Pay Buyout 61,184 • Vacation Pay Buyout 97,769 Total $ 310,170 STAFFING • Proposed budget includes incremental staff additions of: o 1.0 FTE Community Development Services – customer service position o .7 FTE Part-time IT assistant (computer technician) o 1.0 FTE Sworn motorcycle officer – currently frozen o 1.0 FTE Community policing officer (partially grant funded) o .68 FTE PT school resource officer (partially funded by school board) • Budget does not include requested FT Librarian or PT Library Assistant. CAPITAL OUTLAY • Total requested of $1,897,566, the major components of which are: $513,906 for infrastructure; $507,865 for vehicles; $323,700 for equipment. Some departments prioritized their capital outlays (prior year recommendation). 3 OBSERVATIONS/OTHER • City of Fort Lauderdale is expected to increase water rates by 5% and sewer rates are estimated to also increase by 5%. Budget includes a city rate increase of 2.5% for water and 2.5% for sewer. • Fire rescue fee assessment will increase by $14.75 per residential household. • Foregone fire rescue fee assessments for Non-Profits will cost the city $99,612. • Unassigned Fund Balance (formerly “Reserves”) exceeds City Policy recommended amounts. Budget reallocates $100,000 to Appropriated Fund Balance. • Property Lien abatements: o FY12 received 27.6% ($85,012) of original lien amount o FY13 to date - received 18.0% ($539,665) of original lien amount • Non-Departmental budget includes funding for: o Non-profits – 5 organizations $12,779 (2 new organizations included). o CAAB $10,500. o Historical Society $6,000. • The UAAL for the closed WM plan is $13.1 million as of a 10/1/12 valuation date. The FY14 City contribution will increase by $88,469. Contributions are expected to trend down going forward. Specific Recommendations REVENUE • Reduce budgeted parking revenue by $50,000 to recognize current year revenue trends. MILLAGE RATE • Reduce budget by $84,520 to reduce City millage rate to FY13 rate (6.9623). EMPLOYEE COMPENSATION/BENEFITS/INCENTIVES • Reduce budget by $158,953 by not funding sick pay and vacation pay buy out options in FY14. STAFFING • Fill FT Librarian position (frozen since FY10/11). CAPITAL OUTLAY • Sufficiently funded. If adjustments are needed in the operating budget, recommend delaying the funding of the lowest priority items until next FY. • Recommend all departments prioritize their capital outlays. OBSERVATIONS/OTHER • City officials meet with Fort Lauderdale officials regarding validity of water/sewer rates. • Develop a comprehensive checklist to be completed by applicants requesting lien reductions to document due diligence followed. • Limit funding to only those non-profits organizations that can demonstrate how matching funds are leveraged to directly benefit city residents. All requestors should make a face- to-face request to the City Commission. • The City should consider funding a market rate salary study to document the pay ranges of all city positions. 4