Community Affairs Advisory Board

Life's Just Better llere City of Wilton Manors Community Affairs Advisory Board Meeting Minutes WEDNESDAY, May 2, 2018 • CALL TO ORDER: Chairperson Isaac Brooks III called the May 2, 2018 meeting of the Community Affairs Advisory Board to order at 7:04 p.m . in the Commission Chambers. • PLEDGE OF ALLEGIANCE: Isaac invited Ebonni to lead the Pledge of Allegiance . • ROLL CALL: City Liaison/Secretary Johnnie Goodnight took roll call: Isaac Brooks III (Chair), David Walker (Vice Chair), M.E. DePalma, Tracy Stafford, and Ebonni Bryant were present. Johnnie reported that he had just received an email from Ciatta Thompson citing that she was in the E.R. and would not be at the meeting; Bryan Wilson was not present at roll call but arrived shortly thereafter at 7:07p.m. • ADDITIONS/CHANGES/DELETIONS TO AGENDA: The Agenda was approved unanimously. • PRESENTATIONS/SPONSORSHIP REQUESTS: o None. • APP~OVAL OF MINUTES FROM THE MEETING OF April 4. 2018: The minutes were approved unanimously. • UPDATE FROM CITY LIAISON: a.) Update on CAAB Financial Statement/2018-2019 Budget: Johnnie presented the current CAAB financial statement and the budget for the 2018-2019 fiscal year as submitted to Finance per the last meeting. b.) Johnnie stated that the 2014 and 2018 resident survey results and the city census data and web-links were sent to CAAB members as requested in the April CAAB meeting. Johnnie made a presentation of the 2018 survey results that had just recently been received by the City from the FAU class doing the analysis. Johnnie shared the summary of the City's Strategic Plan that was created after the 2014 survey and noted that the results from the current survey will be used to modify the Strategic Plan moving toward 2025. Ebonni asked how CAAB could be involved in the dialog to modify the Strategic Plan - Johnnie said that he would consult with the City Manager on this inquiry. Johnnie noted that he hoped that CAAB could identify possible projects based on the needs identified in the survey - Isaac stated that the objective of public safety is addressed by CAAB's Bike Safety Event which he would like to see CAAB continue to pursue; Isaac stated that he would also like to pursue getting speed humps installed on his street. Johnnie informed Isaac that there is a formal process in place to request analysis for speed humps and Isaac noted that he would pursue this. Ebonni stated that she is interested in how we continue to support the city in engaging the residents. Johnnie noted that as we move forward with the AARP Livable Communities project hopefully CAAB will identify a viable project for this program. c.) Community Spirit Awards: Johnnie stated that he prepared the City Proclamations for Jon O'Connor (individual award honoree) and Hunters Nightclub (business award honoree) and they were presented in the April 28th Volunteer Appreciation Luncheon-Johnnie and Tracy were the only CAAB who attended; they will most likely be presented again at the May 22nd Commission meeting and requested CAAB attendance. PUBLIC COMMENTS: o None. Dr. Katharine campbell-running for City Commission was in attendance but left prior to public comments to attend the CANA meeting. FINA L CAA B Meeting Minutes - I- Adopted: June 6, 2018 May 2, 2018 Meeting • UNFINISHED BUSINESS: a.) CAAB Mission/Survey Results/City Census Data discussion: Ebonni stated that if CAAB is to act in an advisory capacity then they should actually do that - and advise either the Commission or some other board on activities in the community - to recommend things that will benefit the community. Tracy stated that he had provided his comments in the last meeting, but noted that it stood out to him from the survey the fact that everyone likes the "small town feel" and CAAB is the board to assist with that. David shared voter registration statistics which mirrored several statistic results from the survey, such as the aging population and noted that the Senior Resource Guide that CAAB prepared is exactly the type of project that CAAB should be focusing on. Bryan noted that if we look at the diversity of the City and see the need for more people of color and more women - then CAAB is a very balanced committee-which is a great message to the Commission . Ebonni stated that possibly during every meeting we have 5 or 10 minutes during new business to talk about how to do things; also how to incorporate the businesses in Wilton Manors - getting more buy-in - like visit the bars to get more buy-in; Isaac noted that the majority of customers in the bars are not Wilton Manors residents to which David agreed. Ebonni suggested public art or re-establishing a farmers market. Johnnie informed the members of the current Public Art Committee and their current inspirational sign project; M.E. noted that Alyn is on the Art Committee and spoke of their discussion of Pompano's fish art project; and suggested butterflies for Wilton Manors; Johnnie mentioned the possibility of fiberglass manatees for various artists to paint- similar to the Las Olas hearts project. Isaac addressed age of the residents that completed the survey - Wilton Manors is an older community; affordability is an issue, Wilton Manors is not cheap to live in; Isaac feels 262 respondents is actually good; we shouldn't wait for projects to come to us, but is concerned that the progressive dinner idea was received negatively by the Board; add "Ideas to Advise On" as an agenda item - Ebonni agreed - and asked if the Board thought it would be beneficial to research what other City CAAB boards have implemented - all agreed; Ebonni noted that she will not be at the June meeting, but will email ideas to Johnnie. Isaac asked if it was the consensus of the board to have an agenda item for each meeting be one or two things we are advising on; Bryan suggested a line to read: "Communication to Commission" - sometimes it's nothing, but sometimes something like: re- implement a farmers market or print and distribute survey results - all agreed. Johnnie again noted the opportunity for CAAB to adopt or propose a project to support the AARP Livable Communities program and will share AARP's 100+ Inspiring Ideas. b.) Update: Possible joint Wilton Manors/Oakland Park event (Ebonni): Ebonni stated that she spoke with Tim of WMBA, he loves the idea; he has a board member meeting on Saturday and will raise this issue and get back with an update. c.) Community Spirit Awards: This will be presented again at the Commission meeting on May 22nd. • NEW BUSINESS: a.) Sponsorship of needy families' attendance at Island City Summer Camp : Isaac stated that this is when CAAB sponsors needy families' tuition cost through Leisure Services- and the CAAB budget has $1,700 for this - but Isaac would support a $2,000 sponsorship. Johnnie shared a 5/1/18 email received from Lesley Hans, Child Advocate with ChildNet that reads: "I am looking for a summer camp for a foster child, 13, in a foster home in Wilton Manors. Is there any information you can help me with please." M.E. and Isaac both asked what the tuition cost is; Johnnie presented the Island City Summer camp page of the Town Crier which shows the program cost. Tracy suggested that CAAB recommend to the city that they provide and administer a scholarship program in the future, instead of CAAB issuing these funds. Johnnie stated that CAAB has relied on Bridgette Pierce's expertise in working with the school to identify who the children are that should receive the sponsorships. Isaac stated that the cost of 4 children at $490 each for the 7-week program would be $1,960 - and made the motion that CAAB sponsor no more than $2,000 in tuition at Bridgette's discretion, including covering the cost of the 13 year-old Wilton Manors foster child - the motion was seconded by M.E. Bryan commented that CAAB is the perfect group to make grant reviews and could administer this program differently next year by calling for grant applications from the community- but timing-wise would not work for this year. The motion to fund the tuition sponsorship carried unanimously. b.) Meeting attendance (Isaac): Isaac stated the he requested the CAAB attendance schedules for 2017 and 2018 from Johnnie. Other CAAB members asked that this information be sent to them as well - and Johnnie committed to sending the schedules out to all CAAB members. Isaac stated that CAAB meets once a month and members should be able to adjust their schedules to be present for the entire meeting. Isaac noted that the board attendance policy states that if you miss 3 meeting in a 12 month period you FINA L CAA B Meeting Minutes -2- Adopted: June 6, 20 18 May 2, 201 8  would be removed from the board. Ebonni requested discussion on the length of the meetings and to define what constitutes an emergency. Isaac stated that he allows round-the-table input on CAAB topics - Ebonni stated that all CAAB members are adults and can speak up if they have something to say, Bryan agreed that asking for input around the table prolongs the discussion. Bryan stated that he would like to encourage CAAB to adhere to 1 hours and 15 minutes per meeting. Bryan asked if any member has missed 3 meetings in a 12 month period . Johnnie replied, yes, that Bryan had, but it was determined by the City Manager that he be given a warning - since he was not warned after missing the second meeting. Johnnie noted that ton ight's meeting is Ciatta's 3 rd missed meeting and he will bring this up with the City Manager. Tracy stated that he agrees with the City Manager's determination to give Bryan the warning and have him remain on the board - CAAB is a small enough board and we should try to work with everyone. Bryan stated that if a member shows up for just 5 minutes, there is nothing in the bylaws to identify this - and suggested discussion of this and the meeting timeline. Tracy asked if CAAB meetings should just be bi-monthly. It was agreed that attendance and length of meeting be an agenda item for the next meeting . • BOARD MEMBER REPORTS AND REQUEST FOR AGENDA ITEMS: Isaac asked for Board Member Reports and Requests - David asked if there are items from this meeting for Communication to Agenda. Johnnie asked if CAAB wishes to still proceed with a CAAB report to the Commission - David suggested that this occur at the May 22nd Commission Meeting since CAAB members should be present for the Community Spirit Award presentation. It was requested that Isaac prepare something for this presentation and share with the CAAB members prior to the Commission meeting. • NEXT SCHEDULED MEETING DATE: Wednesday, June 6, 2018-at 7p.m.-Ebonni will not be in attendance. • ADJOURNMENT: Isaac adjourned the meeting at 9:08p.m. Submitted by: Johnnie Goodnight - CAAB - City Liaison/ Secretary //~=~· :;:=-... Adopted 6¢~F-"7"'9-~_,-£J- 7<'"~---- i5aaz~chah" Attested to b"·~' c;o;Go- -G f-~ -+-- FINAL CAA B Meeting Minutes - 3- Adopted: June 6, 2018 May2, 2018