Workshops, Committees and other Meetings Notices

AGENDA WELCOME TO YOUR CITY COMMISSION MEETING YOUR INPUT IS ENCOURAGED DURING “COMMENTS FROM THE PUBLIC” AND DURING ANY SCHEDULED PUBLIC HEARING CITY COMMISSION BUDGET WORKSHOP Tuesday, May 19, 2020 6:30 PM I. CALL TO ORDER II. ROLL CALL III. COMMENTS FROM THE PUBLIC IV. BUDGET UPDATE PRESENTATION V. BUDGET PRIORITIES DISCUSSION VI. ADJOURNMENT Pursuant to FS. 286.0105, if a person decides to appeal any decision made by the Board, Agency or Commission with respect to any matter considered at such meeting, or hearing, he/she will need a record of the proceedings and that for such purposes he/she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is based. Any person requiring Auxiliary Aids and Services for the Meeting may call the ADA Coordinator at (954) 390-2120 at least two working days prior to the meeting. If you are Hearing or Speech impaired, please contact the Florida Relay Services by using the following phone numbers: 1¬800¬955-8770 (Voice) 1-800-955-8771 (tdd) Page 1 of 24  Budget Update City Commission May 19, 2020 6:30 pm 1 Page 2 of 24  Topics • FY 19/20 budget update – Current revenue loss estimates – Opportunities for savings • FY 20/21 budget – Historical revenues & current projections • Budget priorities 2 Page 3 of 24 FY 19/20 BUDGET UPDATE 3 Page 4 of 24  FY 19/20 Projected Impacts ‐ Revenue ESTIMATE FOR BUDGET Over / (Under) DESCRIPTION FY 19/20 FY 19/20 Budget Assumption Revenues Current Ad Valorem $8,596,600 $8,650,800 ($54,200) Reduced payments due to unemployment through remainder of year Ad Val Debt Svc 08 City HallGO 425,600 428,300 (2,700) Reduced payments due to unemployment through remainder of year UTILITY TAX ‐ ELECTRIC 1,132,300 1,181,100 (48,800) Expected reduction (25%) in FPL Rates in May through end of year Communications Service Tax 450,900 471,700 (20,800) Reduced usage due to increased unemployment through end of year Building Permits 561,900 625,000 (63,100) Self‐isolation orders & phased re‐open, reduced permits mid‐March through June FRANCHISE FEE ‐ ELECTRICITY 770,500 808,000 (37,500) Expected reduction (25%) in FPL Rates in May through end of year VACATION RENTAL REGISTRATION FEE 37,000 47,500 (10,500) Self‐isolation orders & phased re‐open mid‐March through June SCHOOL RESOURCE OFFICER GRANT 43,200 52,000 (8,800) Schools closed rest of school year State Revenue Sharing 381,800 448,500 (66,700) Reduced sales tax collections at the State, 66% during shutdown, 10% remainder of year 1/2 Cent Local Sales Tax 747,500 902,600 (155,100) Reduced sales tax collections locally, 66% during shutdown, 10% remainder of year Tennis Court Fees 21,800 26,500 (4,700) Self‐isolation orders & phased re‐open, mid‐March through May Special Events 24,400 28,600 (4,200) Self‐isolation orders & phased re‐open, mid‐March through May Adult Classes 16,000 20,000 (4,000) Self‐isolation orders & phased re‐open, mid‐March through May Summer Youth Activities 51,200 76,500 (25,300) Self‐isolation orders & phased re‐open, mid‐March through May After School Program 148,500 185,000 (36,500) Schools closed rest of school year BEFORE SCHOOL CARE 14,600 16,000 (1,400) Schools closed rest of school year FEES FOR COPIES ‐ LIBRARY 4,400 6,600 (2,200) Self‐isolation orders & phased re‐open, mid‐March through May Fitness Center Membership 11,400 14,600 (3,200) Self‐isolation orders & phased re‐open, mid‐March through May Library Fines 3,300 4,800 (1,500) Self‐isolation orders & phased re‐open, mid‐March through May Interest Earned 105,200 148,700 (43,500) Self‐isolation orders & phased re‐open, mid‐March through May Facility Rentals 82,400 96,200 (13,800) Self‐isolation orders & phased re‐open, mid‐March through May Totals $13,630,500 $14,239,000 ($608,500) ‐4.27% 4 Page 5 of 24  FY 19/20 Projected Impacts • General Fund (Operating) Revenue ($608,500) Expenditures ( 25,500) Savings 189,900 Net projected impact ($444,100) 5 Page 6 of 24  FY 19/20 Projected Impacts • Expenditures ($25,500) – PP&E, hand sanitizer, disinfectant • Savings – Furloughed part‐time employees $61,000 • Recreation and Library – Frozen vacancies $128,900 • Full and part time positions 6 Page 7 of 24  Fund Balance Reserves • Unassigned – $2,898,021 – 16.1% of budgeted expenditures • Assigned – Future train station ‐ $119,000 – Clay tennis courts ‐ $64,000 7 Page 8 of 24  Opportunities for Savings in General Fund • Canceled / Closed Activities $110,500 – Conferences/training/travel $20,700 – School crossing guards 3,800 – Special events 41,200 – Vehicle Operation – Fuel 34,000 – After school program 10,800 8 Page 9 of 24  Other Savings Opportunities in General Fund • Other Opportunities $101,050 – Promotional activities $ 9,600 – Economic development 81,850 – Training 6,100 – Professional service 3,500 9 Page 10 of 24  Capital Savings Opportunities • Other Opportunities $762,000 – Wayfinding 233,300 – Jaycee Park 114,100 – Underground fiber 110,000 – Parks master plan 60,000 – Painting projects 53,500 – Wi‐Fi projects 43,000 – Contribution for Tri‐rail stop 30,000 – Miscellaneous projects 118,100 10 Page 11 of 24  FEMA Reimbursements • Hurricane Irma ‐ $592,000 – $285,000 already received – $306,000 still due – Included in budget • Hurricane Dorian ‐ $98,000 – Obligated 11 Page 12 of 24  FY 19/20 Projected Impacts Parking Fund Other Funds • Revenues • Revenues – No parking fees, citations, – Minimal impacts late fees • Interest earned • March 20th ‐ TBD • Fuel Tax • Expenses – Mgmt. fee based on revenue – Furloughed enforcement staff 12 Page 13 of 24  Action Plan for FY 19/20 • Finalize opportunities for savings – Freeze budget for remainder of year • Analyze impacts at year end – Finalize budget reductions – Determine if any should roll forward to FY 20/21 13 Page 14 of 24 FY 20/21 BUDGET 14 Page 15 of 24  Historical Revenues Charges for Svcs; Fiscal Fines & Fees; Year Ad Valorem Tax Intergovernmental TOT Tax Permits & Fees Utility Taxes Transfers In Misc Other Total Notable Events 2007 6,677,263.30 1,200,038.98 7,877,302.28 1,762,322.89 1,743,549.79 1,219,056.00 890,071.63 13,492,302.59 2008 6,538,631.58 1,098,698.66 7,637,330.24 2,286,950.29 1,825,721.20 1,152,097.00 1,343,318.11 14,245,416.84 Great Recession March 2009 6,559,391.03 ** 1,089,083.01 7,648,474.04 1,357,283.40 1,876,245.43 1,220,580.00 706,702.03 * 12,809,284.90 2008 through January 2010 6,056,288.26 ** 1,097,373.40 + 7,153,661.66 1,310,104.56 1,993,604.97 1,185,410.00 992,266.66 ^ 12,635,047.85 2010 2011 5,383,413.68 ** 1,114,481.99 6,497,895.67 1,309,397.45 1,978,896.65 1,169,406.00 753,739.62 @ 11,709,335.39 2012 5,310,877.33 ** 1,136,279.33 6,447,156.66 1,290,055.36 # 1,975,494.26 1,166,450.00 1,192,587.47 @ 12,071,743.75 2013 5,854,126.22 1,200,592.92 7,054,719.14 1,427,815.62 2,077,610.26 1,875,933.00 1,558,440.14 13,994,518.16 2014 6,214,183.85 1,272,395.99 7,486,579.84 1,444,107.24 2,110,459.86 1,760,213.00 998,266.77 13,799,626.71 EBOLA 2014 ‐ 2016 2015 6,504,190.11 1,287,969.28 7,792,159.39 2,107,881.24 2,115,067.08 1,974,480.00 2,015,505.63 16,005,093.34 2016 6,994,528.61 1,355,687.46 8,350,216.07 1,471,378.05 2,088,447.58 1,890,780.00 1,196,117.93 14,996,939.63 ZIKA 2015 ‐ 2016 2017 7,480,407.33 1,504,173.41 8,984,580.74 1,553,553.27 2,115,441.29 1,887,014.00 1,375,269.51 15,915,858.81 2018 8,243,227.81 1,470,340.38 9,713,568.19 1,848,221.25 2,090,420.78 1,871,580.00 1,591,644.24 17,115,434.46 2019 8,748,806.62 2,041,800.40 10,790,607.02 2,473,889.40 2,079,274.30 1,404,666.04 1,780,498.06 18,528,934.82 ** Excludes debt service for City Hall + Excludes COPS Technology Grant # Excludes Payment in lieu of parking ^ Excludes capital lease proceeds @ Excludes debt proceeds Note: Parking revenues removed from Charges for Service for FY 2007 through 2013. Parking revenue was put into its own fund, 406. 15 Page 16 of 24  16 Page 17 of 24  Potential FY 20/21 Impact Amount % Change vs. FY 20/21 Est vs. FY 19/20 FY 2019‐20 Amended Budget $19,717,911 FY 2020‐21 Estimated Budget $20,329,166 3.50% Best Case $19,717,911 0.00% ($611,255) $0 $19,323,553 ‐2.00% ($1,005,613) ($394,358) $18,929,195 ‐4.00% ($1,399,971) ($788,716) $18,534,836 ‐6.00% ($1,794,330) ($1,183,075) Expected Impact $18,140,478 ‐8.00% ($2,188,688) ($1,577,433) $17,746,120 ‐10.00% ($2,583,046) ($1,971,791) $17,351,762 ‐12.00% ($2,977,404) ($2,366,149) $16,957,403 ‐14.00% ($3,371,763) ($2,760,508) Worse Case $16,563,045 ‐16.00% ($3,766,121) ($3,154,866) 17 Page 18 of 24  FY 20/21 Budget Calendar July 28th ‐ Commission Sept. 14th ‐ adopts First public tentative hearing on millage & first budget & July 6th ‐ July June 22nd ‐ hearing on millage; final 15th ‐ BRAC Distribut special Aug. 14th ‐ public hearing meets to review May 4th ‐ Budget Books assessments & BCPA mails on special proposed Begin Budget to Commission budget TRIM notices assessments budget Development & BRAC workshop Aug. 3rd ‐ July 1st ‐ BCPA July 27th BRAC Sept. 21st ‐ June 1st ‐ BCPA deadline to Aug. 25th ‐ certifies submits report Final public notifies City of submit millage, Budget taxable to Commission hearing on estimate of assessment, & workshop with property budget & taxable value hearing Commission values millage information 18 Page 19 of 24  FY 20/21 Budget Priorities • Economic development • Providing essential services • Increasing efficiencies • Continue maintaining facilities & assets 19 Page 20 of 24  Budget Update City Commission May 19, 2020 6:30 pm 20 Page 21 of 24  City of Wilton Manors General Fund Savings Due to Closures Cancellations As of May 1, 2020 Description Amount Account Mayor/Commission Meetings & Conferences 001‐5111‐5401.000 NLC meetings/conference $1,400 FLC meetings/conference 5,000 Lobbying trips to Tallahassee 2,000 City Manager Finance Meetings & Conferences 001‐5114‐5401.000 FGFOA conference (3) 4,500 FAPPO conference (1) 1,500 FGFOA leadership program (2) 3,000 Human Resources Meetings & Conferences 001‐5115‐5401.000 FPELRA annual conference 500 PRIMA Conference 1,500 Information Technology Meetings & Conferences 001‐5117‐5401.000 FLGISA Winter Symposium 1,300 City Hall & Citywide Activities Vehicle Operation ‐ Fuel 2,000 001‐5119‐5464.000 Police nonsworn Professional services 001‐5222‐5311.000 School crossing guards 3,800 Vehicle Operation ‐ Fuel 30,000 001‐5222‐5464.000 Leisure Services Vehicle Operation ‐ Fuel 1,000 001‐5772‐5464.000 Vehicle Operation ‐ Fuel 1,000 001‐5779‐5464.000 Special Events 001‐5772‐5525.003 Stonewall 20,000 Rainbow 5K 3,000 Brunch with Easter Bunny 2,200 Canoe Race 3,000 Concerts in the Park (3) 6,000 4th of July 7,000 After School Program Half of remaining funds, end of 19/20 SY 2,600 001‐5772‐5525.006 Half of remaining funds, end of 19/20 SY 2,200 001‐5772‐5525.006‐001 Half of remaining funds, end of 19/20 SY 6,000 001‐5772‐5525.006‐002 Total savings from canceled events 110,500 Page 22 of 24  City of Wilton Manors General Fund Savings Due to Closures Cancellations As of May 1, 2020 Description Amount Account Mayor/Commission Promotional Activities 001‐5111‐5481.000 Stonewall Supplies 1,200 Annual Holiday Party 4,400 Stonewall/Spring Pride Floats 4,000 City Manager Salaries & Benefits Fica‐ 6 months savings 3,000 001‐5112‐5211.000 Pension ‐ FRS‐ 6 months savings 3,300 001‐5112‐5222.00 Life & Health ‐ 6 months savings 6,550 001‐5112‐5231.00 Economic Development 001‐5112‐5483.000 Stonewall Economic Impact Study 15,000 Pride of the Americas 2020 15,000 Information Technology Training/Education 001‐5117‐5542.000 IT Training 2,000 Police nonsworn Leisure Services Training/Education 001‐5772‐5542.000 Reduce FRPA/NRPA conference/trainings by 1/3 4,100 Professional Services 001‐5779‐5311.000 Property surveys, appraisals environmental phase 1 3,500 Total Opportunitoes for Savings 62,050 Page 23 of 24  City of Wilton Manors General Fund Savings Due to Closures Cancellations As of May 1, 2020 Description Amount Account Mayor/Commission City Manager 300‐5112‐5641.000 Reconfigure CMO Space 10,000 Central Plaza Improvements 10,000 Biergarden Improvements ‐ CF FY 18/19 10,000 Art in Public Places 10,000 Solar Charger 5,000 Information Technology 300‐5117‐5641.000 Richardson Park WiFi 20,000 Rannua PC replacement, reduced 8,000 3 new laptops for utilities per Archacki 7,200 Hagen Park WiFi ‐ CF FY 19/20 23,000 Phase I IT Master Plan ‐ CF FY 19/20 10,000 City Hall & City‐wide Activities 300‐5119‐5641.000 Interior Painting City Hall ‐ CF FY 19/20 7,500 Interior Painting City Hall 10,000 Citywide Underground Finber/Continuity of services project Year 1 110,000 Wayfinding 110,000 Community Development Services 300‐5224‐5641.00 Contribution for future Tri‐rail stop 30,000 Records retention supplies 2,500 Leisure Services ‐ Library 300‐5771‐5661.000 Library Materials ‐ Encumbered 7,000 Leisure Services ‐ Recreation 300‐5772‐5641.00 Toyota Camry hybrid ‐ remaining budget 5,200 Hagen Gym Equipment 6,000 Leisure Serices ‐ Parks & Facilities Wayfinding ‐ CF FY 19/20 123,300 Parks Master Plan ‐ CF FY 19/20 26,600 Woman's Club Amenities ‐ CF FY 19/20 4,600 Hagen Volleyball ‐ CF FY 19/20 12,600 Jaycee Park ‐ CF FY 19/20 4,100 ICPP Exterior Painting 12,000 Hagen Park Exterior Painting 15,000 Richardson Park Main House Exterior Painting 9,000 Jaycee Park Redevelopment 110,000 Parks Master Plan 33,400 Solar Charging Stations 10,000 Total Opportunities for Savings ‐ Capital 762,000 Page 24 of 24