City Council

27 WEST ALLEN STREET WINOOSKI, VERMONT 05404 (802) 655-6410 CITY OF WINOOSKI (802) 655-6414 (fax) JESSIE BAKER CITY MANAGER MAYOR SETH LEONARD COUNCILOR ERIC COVEY sleonard@winooskivt.org DEPUTY MAYOR BRIAN CORRIGAN CITY COUNCIL COUNCILOR NICOLE MACE COUNCILOR BRIAN SWEENEY bcorrigan@winooskivt.org Agenda Monday, August 7, 2017 6:00 P.M. CLAIRE BURKE COUNCIL CHAMBER I. Call to Order II. Pledge of Allegiance III. Agenda Review IV. Public Comment V. Consent Agenda a. Approval: City Council Minutes of July 17, 2017 b. Approval: Payroll Warrants as of 07/02/17-07/15/17 & 07/16/17-07/29/17, Accounts Payable Warrant as of 08/04/2017 & Subsequent to Payout for June VI. Regular Item a. Approval: Recognize Vista & AmeriCorps Members: Paul Sarne & Colleen Sullivan – R Coffey VII. Public Hearing at 6:05 p.m. a. Approval – Fee Ordinance – J Baker VIII. City Update IX. Council Reports X. Regular Items b. Approval: Appointment: Erin Dupuis Winooski Park District Representative – R Coffey c. Approval: Housing Commission Appointments – H Carrington d. Approval: Event Permit – Annual Block Party – H Carrington e. Approval: FY18 Goals – J Baker f. Discussion/Approval: FY18 Goals Monitoring Plan – J Baker g. Discussion: Pool Update – R Coffey h. Approval: State Auditor’s Questionnaire – J Ticehurst i. Discussion: Use of O’Brien Community Center Space for Childcare- R Coffey j. Discussion: Update Chittenden Unit for Special Investigation Intergovernmental Agreement – R Coffey k. Discussion: All Hazard Mitigation Plan – J Audy l. Discussion: Joint Survey Committee; Union Municipal District Agreement – J Baker m. Approval: Job Description: Planning and Zoning Manager – J Baker n. Discussion: Capital Improvement Plan Policy – J Baker XI. Adjourn MINUTES The Deputy Mayor called the meeting to order at 6:00 p.m. The meeting began with the Pledge of Allegiance led by Councilor Sweeney. The Mayor was via skype. Members Present: Mayor Seth Leonard was via skype 1 Councilors: Brian Corrigan, Brian Sweeney, Nicole Mace, Eric Covey, Officers Present: Jessie Baker, City Manager; Carol Barrett, City Clerk; John Audy, Code Enforcement Director; Heather Carrington, Economic Development Director; Ray Coffey, Community Services Director; Kirstie Paschall, Thrive Director Others Present: Erin Dupuis, John Little, Robert Millar, Sally Ryan, Krista Ryan, Michael Ohler, Jessica Audette, Chris & Sarah Freije, Kate Simone, Jacsen Callanan, Ellyse Fredericks, Ann Swift, Katherine Merrall, Mike Myers, Ryan Smith, Caroline Smith, Kelsey Adams, Adam Dubroff, Jess Lukas, Alicia Finley and Aphaia Lambert, Park & Rec Dept. Paul Sarne, Colleen Sullivan, Stephanie Duncan, Dakota Brizbene. III. Agenda Review – None IV. Public Comment – None V. Consent Agenda MOTION by Councilor Covey seconded by Councilor Sweeney to approve the City Council minutes of July 17,2 017 at presented. Voted and passed 4-0. MOTION by Councilor Mace seconded by Councilor Sweeney to approve the Warrants as presented. Voted and passed 4-0. VI. Regular Item a. Approval: Recognize Vista & AmeriCorps Members: Paul Sarne & Colleen Sullivan Mr. Coffey recognized Paul Sarne and Colleen Sullivan for their work over the past two years through Vista and AmeriCorps. He said he has been doing this for the past 14 years and you two have been exceptional .Mr. Coffey read the following Resolutions: See attached. The Mayor and Council also commended them on a great job. VII. Public Hearing at 6:05 p.m. a. Approval – Fee Ordinance The Deputy Mayor called the Public Hearing to order at 6:10 p.m. The City Manager said Chapter 28 Fees was introduced at our last meeting, a public hearing was warned, and we are here tonight for approval. She also said this had full legal review. MOTION by Councilor Covey seconded by Councilor Mace to approve the Fee Ordinance as presented. Voted and passed 4-0. The public hearing ended at 6:12 p.m. VIII. City Update The City Manager gave the following update: - Economic Development – The State has announced the Community Development Block grant awards and we were fully funded for the public improvements associated with the Strand Project. A special shout out to Heather, Justin & Eric from Redstone for writing the application. This will be public way improvements around the Strand Project. - We are also planning a Community & Economic Development Community dinner on September 7 at 5:00 p.m. and 5:30 for the meeting. This will be the next step in the development of the Economic Development strategic plan. The consultants will be here presenting their findings to date and outlining some preliminary recommendations. - Reminder on September 13, 2017 we will do a joint city school meeting to discuss the MOU. - We are in the midst of several hiring processes - Equipment Operator for Public Works - Director of Public Works - Communications Coordinator On a positive note, our Librarian Amanda Perry had her baby a few weeks ago. Maple Perry arrived on July 24, 2017. IX. Council Reports 2 Councilor Covey said the Public Safety Commission is not going to have their meeting in August. We did not have enough commission members to get a quorum. We will reconvene in September and on the agenda will be the Sanctuary City Policy that we discussed here. Lastly, I attended a conference in Austin Texas with City Councilors across the country. It was amazing. Councilor Sweeny said the Community Services Commission has been discussing priorities and strategies. We will also have an update on the pool tonight. Councilor Mace said she met with the City Manager last week to talk through some of the items will be discussing tonight. The strategic monitoring tool and how it is going to work well with both staff, City manager and Council. How do we translate that vision and priorities for the coming year into a work for the Council and City Manager? Mayor Leonard said there have been a number of meetings on the Airport Resolution. We are hopeful to have news from neighboring municipalities this evening in regards to that issue. I would like to add to the ceremony that just took place. I want to give a lot of kudos to Ray Coffey and the whole team. I thought everybody did a great job for allowing the two wonderful individuals we had come into the position and really take ownership of them and turn them into productive interest for the Community and the City. That probably would not have happened without the leadership there and staff. Proud of everything that they did. b. Approval: Appointment: Erin Dupuis Winooski Park District Representative. Mr. Coffey said our park district seats with the Winooski Valley Park District has been vacant for a period. We had appoint Andrew Bolduc a while back. He unfortunately moved out of the City after one meeting, so we have a vacancy. Mr. Coffey introduced Erin Dupuis. Ms. Dupuis has been a Winooski resident for 15 year and a homeowner for 12 years. She said she is a local Real Estate Agent. I was thrilled when they approached me about the opportunity. MOTION by Councilor Sweeney seconded by Councilor Mace to appoint Erin Dupuis as representative to the Winooski Valley Park District as presented. Voted and passed 4-0. c. Approval: Housing Commission Appointments Ms. Carrington said at the June 19th City Council meeting, the Charter for a new Winooski housing commission was approved. A coordinated and targeted recruitment effort garnered seven (7) applicants for the five (5) member seats and two (2) alternate positions. Based on the many issues interrelated with housing policy, an effort was made to ensure a range of perspectives and expertise among the Commissioners. The applicants include representatives from the Winooski School District, Winooski Housing Authority Board, Burlington Housing Authority, Vermont Refugee Resettlement Program, and the Vermont Housing Finance Agency. Mayor Leonard, Mike O’Brien, and I conducted interviews with five (5) of the seven (7) applicants. Two applicants have been away for vacation, and will be interviewed in the next week, thus the following slate of appointments comprises a partial body. The interview committee recommends the following: Appoint: Michael Ohler to a 2-year term, exp. 06/2019 Robert Millar to a 2-year term, exp. 06/2019 Chris Melnyk to a 2-year term, exp. 06/2019 Sean McMannon to a 2-year term, exp. 06/2019 If this slate is appointed, one full-time seat and two alternate positions will remain open. The remaining interviews will be conducted prior to the next City Council meeting, and the remaining slate of recommended appointments will be brought before Council at the next meeting on August 21, 2017 Mr. Ohler, Mr. Melnyk and Mr. Millar introduced Council and noted their interest in the Housing Commission. The Mayor state the he was impressed with the interviews. We are building a real nice balance for the commission. Ms. Carrington said she would be coming back on August 21 for one more full-time seat and 2 alternates. MOTION by Councilor Covey seconded by Councilor Mace to approve the Housing Commission Appointments as presented. Voted and passed 4-0. d. Approval: Event Permit – Annual Block Party 3 Ms. Carrington said we received an event permit for the Annual Block Party on West St. to be held on Sunday, August 20,2 017. This event has been held on West St for the last two years and approximately 75 people are expected. The event will require the closure of West St. from Elm St. to River St. Ms. Brizbene also said the Winooski Police would be doing the barbecuing. MOTION by Councilor Sweeney seconded by Councilor Mace to approve the Annual Block Party to be held on Sunday, August 20,2 017 as presented. Voted and passed 4-0. e. Approval: FY18 Goals The City Manager said before you tonight is the final product of the FY018 Policy Priorities and Strategies that staff developed in June and we met about on Saturday June 24 has been shared with each commission. Before you tonight is hopefully the approval of this document. She said there were two changes made since you last saw this. One is the official switch from Transportation Infrastructure to Municipal Infrastructure as discussed at the retreat. Second is at the Community Services Commission we had a conversation about the safe healthy and connected people goa. They were interested in a commitment under your policy goal of council members, staff and private sector and private sector employment is more represented of the community to articulate priority around how we communicate to our entire population. How we approach translation services and how we work with our refugee community, as they are oriented to living in Winooski. We specifically called those out in the document, other than that it is as presented in prior meetings. She also said that all the commission were very positive. We had conversation about the master plan and how the master plan will work with this document. MOTION by Councilor Covey seconded by Councilor Sweeney to approve the FY018 goals as presented. Voted and passed 4-0. See attached. f. Discussion/Approval: FY18 Goas Monitoring Plan. The City Manager said it is here for discussion and approval. We did talk about this at our last meeting without the document to back it up. Staff would like to implement these monitoring tools as soon as possible. There are four main components: • Agenda Template • Monthly Reporting • Internal Staff Management • Master Planning & Commission Work See attached memo. Councilor Mace said she and Jessie had a conversation about, there is no perfect monitoring plan, but the most important thing is to start doing it and if we decide this isn’t working, or maybe we need to do something more frequently. The most important this is to put something in place and make sure we focus on these goals. Mayor Leonard said there has been good conversation in regards to having commissions speaking to each other and running it through the Planning Commission. Councilor Covey said he appreciates the thoughtfulness that has been put into this. MOTION by Councilor Covey seconded by Councilor Sweeney to approve the FY018 Goals Monitoring Plan as presented. Voted and passed 4-0. g. Discussion: Pool Update Mr. Coffey said we have an agenda outlined here for you tonight. He gave a background of how this came about. The following pool committee introduced themselves. Mr. Coffey said the pool was built in 1972. In 1997 when Cindy Robare was running the pool there were challenges then. It has been a challenge over times and the challenges in City Manager and finances, there were a lot of deferred maintenance that piled up. We were seeking funds allocated from Council to bring in a third party aquatic engineer to come an assess the current pool. He said there is a comprehensive report that is in your council packet that details all of the challenges. In the report, the feeling of the engineer was the safety issues that needed to be addressed. The recommendation was to close the pool and we did that two summers ago and find ourselves here tonight presenting designs for the future pool. Ms. Robare said we started meeting in February 2016. The committee looked at the pool walked around and decided to go for it. We felt that the clientele that the pool served every summer was worth the fight to have a new pool constructed. The first event we held in August of 2016. We did a community event at the pool in conjunction with an event that was held at the park. Mr. Myers and the Myers Foundation agreed to host the barbeque. We had a number of different cardboard slides for the community on display asking the community what they wanted. We had a number of different options for them. Each community member that attended, which was well over 200 that evening. There were given little stickers and they placed them in what they wanted in a pool. We had a meeting, accounted for their entire request, and designed a 4 pool. We worked with Mark from Weston & Sampson and presented us with six designs for the pool. We chose three final designs and from those three we narrowed it down to two. We presented to the Community Services Commission, presented the designs to them and at their meeting, and approved on of the designs. The design that they approved is what we have been basing all of our future meetings. Mr. Coffey said this is a very early design drawing; this is not what we are going to use to build this thing. There is work that needs to be done to figure out what the cost is going to be. We also need to consider the environmental factors at the site if there are any. Mrs. Robare said the #1 feedback from the community, was they wanted the pool to remain at that site. The community felt that was a great location and the park was across the street. Another important piece was they wanted to have the competition pool. They have had a swim team for almost 40 years. Having a competitive pool was the second most important piece. When the present pool shut down there was probably 50-55 swimmers on the swim team. Since the closing of the pool, we have not lost a swimmer in fact we have gained swimmers. The other factor was not to have a competition pool but to have a separate pool that would serve the younger child, and the senior community. The other pool would prove zero access so that anybody with a disability could enter the pool. We would also need a new bathhouse, filter house and we would like a community room. It would be a great place to hold community events. We are also hoping that it could be heated so that we could open earlier in the season and close later. Mr. John Little said it was important to have a zero entry pool for young children, seniors and people who have accessibility issues. You also have new Americans and they may not be familiar with everything that comes with a pool that you can just jump into. It is not labeled there but somewhere in that building is a snack bar and the snack bar and restrooms will be accessible from pool and street side. The pool brings value to our community. There is also a slide feature. We looked at many different physical features of the pool. A slide kept coming to the top of the list. We reached out to the Winooski Swim Team and parents and asked about “Having a new pool in Winooski is Important because” See attached. Mrs. Caroline Smith said the enrollment has not dipped and that is because of the commitment by both parents and kids. There is a lot of the pride in the team and that plays in part about hosting your own meet. Mr. Coffey said in addition to the great work the group did and community contributions, and the long list of reasons that this pool is a great resource. We have talked with a number of communities who are going through it or are in the planning process and the time frame that we been on has been consistently on point. It is also important for us to recognize the cost. This is a big project with two pools, 2 filtration systems and a new facility. We had conversation on how these projects are funded. We are looking at a combination of fund raising, grant writing and what is the best way to fund raise and potential municipal funding. With all due respect, to the group gathered, as we pivot from design to fundraising we need some more and some different people at the table. I think we need to have a completely different body to move ahead with. The Commission at their July meeting recommended that we disband the group and reconstituting a separate committee in the future and focus on fundraising. The City Manager said the question is about how to move this work forward but also remembering the conversation we had is the larger capital projects going on in the City. Bringing on a development consultant to think through the cost and revenues associated with each of those projects and Council’s recommendation that the pool be integrated into those conversations. We also have that resource under development to think about how we would use some of that fundraising in partnership with other revenue potentials to get this project or projects in the City done. Mr. Coffey said one other need on the site, which is regardless of what we do moving forward, is an environmental testing on the site. There is funding available through CCRPC to do brownfields work, it does require a match. Councilor Sweeney thanked the committee for all their hard work. The committee has done a tremendous amount of work. Mrs. Robare said for us to move forward we need to have the Environmental Study done and our hopes are to have it done this year, by fall. Mr. Coffey is working on getting numbers for the grant and hopefully with the City Council’s backing we would be able to get matching funds toward that. We cannot talk about fundraising until we find out if it is okay to move forward. The Mayor asked what amount of funds were set aside for the next steps on the pool. Mr. Coffey said we are there and there is no additional funding that has been set aside. Mr. Little said this is not a final design; there will be a cost to get a final design. The Mayor asked if they discussed on how to increase patronage? Mr. Stotyn said there was discussion concerning the revenue production. We thought that a community room would be a good idea to bring people to the pool site. The zero entry pool itself, will attract more patrons of a different kind. The snack bar is likely to attract people. 5 Jess Lucas, manager of the pool through the YMCA said with an aquatic program your dealing with aqua aerobic classes, American Red Cross classes teaching lifeguards in addition you have a beautiful facility to teach progressive swim lessons. There is also a non-revenue generating piece, teaching swim safety. Example: Vergennes pool not heated though opens early so every single student in Vergennes has swim lessons. Councilor Mace said the pool is an incredible asset to the Community and I appreciate the time and effort you have put into this. Can you remind us about the timeline for the Capital assessment or guidance on how we pull all these pieces together? The City Manager said the hope of that work would be completed by November/December to lay out options for the Council in advance of requirements of any bond vote notice, in advance of approving the FY019 budget. Councilor Mace said if the pieces come together from the environmental assessment we could be back on track for next town meeting day. The City Manager said the timeline works for pulling together the options for those capital projects in advance of town meeting day and budget decisions. The new information to me tonight and the point Ray made that these are not architectural drawings, so I think the gap here may actually be that the environmental work and architectural plans to know what we are actually planning. There might be a reality and I think we need to do some work around this. There might be a reality of a phased approach here where we start that work and we integrate the pool to the development consultant conversations, but it may not be that one massive bond issued at town meeting day. I am not sure the timeline works to lay that our for a March vote. That is a significant amount of work to get through the environmental work, engineering drawings enough to know what that bond dollar amount would be. There may be a phased approach not just a here are all your options vote yes or not, but here are your option and how are those phased over in the next couple of years. Councilor Mace said you are going to be coming back to us for the use of reserves for a match on the environmental testing. Mr. Coffey said yes. Councilor Covey said he was very impressed with the community input and the process and what are the important things. Thank you for doing that legwork. Councilor Sweeney said what is going to be important to us is how much a heated pool returns to us. Looking at all these capital projects, the one to me that does not have as many moving pieces is the pool, it is not isolated, it’s not easy but out of all of them it is the most clear cut. Mr. Ryan Smith said he would encourage the council to read these things. The economic impact would attract people to live her. The Mayor said he wanted to share appreciation for the committee and staff support. The feedback was loud and clear. Jackson head coach of the Winooski Swim Team said if we had a pool we could host the league championship and bring in hundreds of people to the community. h. Approval: State Auditor’s Questionnaire The City Manager said this is a review and discussion; there is no need for approval. This is a questionnaire that the State Auditor does for all municipalities annually to think about fraud prevention and ensure taxpayers money being protected. The Treasurer initially answered these questions and went over it with the City Manager and staff accountant. The staff and Jim stand behind the answers. i. Discussion: Use of O’Brien Community Center Space for Childcare The City Manager said there are several efforts underway around the O’Brien Community Center site. Our feeling was we were bringing you decisions without having laid out what some of those conversations are. We wanted to outline for you what some of the discussions we are having internally and some of the values were holding as we go through this discussion to get your feedback Mr. Coffey presented the current financial status of the O’Brien Community Center. He said financially the situation at the O’Brien Center is challenging. We have a lot of moving pieces down there. He said the VYMCA wrapped up operations down there at the end of June. The Vermont Works for Woman’s culinary program that had been in the kitchen ceased to want to use the kitchen full-time. Therefore, we have that space which is available at the end of July. Also, the Teen Center, which has been vacant for a period of time He said we are dipping into reserves. He explained the current financial status of the OCC. See attached. 6 He said we have engaged with a commercial real estate broker who is here. Esther Lotz is a broker who is helping us to market the following spaces. Mr. Coffey submitted the upcoming decision points. See attached. 1. How to use the Community Room 2. Committing to Childcare space in the O’Brien Center 3. Long term Plans for 32 Malletts Bay Ave. The City Manager said there is a much longer-term solution for many city assets to be had that is underway with the consultant. The result of that is still realistically three to five years off. So that leaves this period of time for the OCC that we all feel that we cannot just sit by and not address this site in the short term. These are short- term solutions that we are trying to lay out and keep our eye on what is the long-term community vision of that larger parcel in the city will look like. The discussion that we want to put forward to you acknowledging that this is an awkward conversation to have a mid-long term planning. Is it the Council’s general impression of the commitment of the use of that space to be a childcare center? We have had this conversation before about the Promise Community Grants and need for a childcare capacity in the City and the historical value of the OCC believing that might match up well. We would like to get your general thoughts on how willing might you be to accept and RFP or Contract that had real commitment to a child care center at that space likely in the mid and long-term future of that building. The second question is the community rooms; between us, this has been a challenging conversation because the community room is a used space and we count on it for public events. It’s not used a good portion of time and the reality is the taxpayers is going to be quickly subsidizing it’s presence if we don’t include in the lease and is that the value of the council. Do we value having that space for public events at a rate that we will lose revenue in a lease? Again, no vote needed but we could like your thoughts on those two questions. The childcare and community room as Esther and Ray finalize leases to bring back to you for final approval. Councilor Sweeney said the childcare space fits that building perfectly. Especially hearing the different Promise Community discussions. I also want to make sure we are taking a hard look at the quality of air and water system in that building. The community room I feel like it is an asset, not willing to lose. I need to think about it more, who is using it and where are they coming from. I do not think we can fill that gap anywhere else. Council Mace said she cannot in vision a better location for a childcare center into this community than this property. When you think about the unique opportunity of the Promise Community Grant presents in this moment in time and there really being no other facility that we can direct those funds to increasing childcare capacity in this community to me. The community room is an important resource. If we had a childcare center in that building you could market that space. I would be interested in whether or not that eliminates the prospects of renting the kitchen. If that is, the only way we can get a tenant in the kitchen is to have a space next to it, is that a factor for us to be aware of. Mr. Coffey said he does not believe it is a deal breaker. Councilor Covey is also a 100% on board with the community room. I would really hate to lose that space. It is a valuable community asset for so many reasons. Are there other ways that we can get community members engaged in this space? If it come down to $15,000.00 I think that it is a space that is worth it for the community. The childcare center is a good fit. The only concern I want to raise is providing the seed money for a group to come in a build a childcare center in this space that there might be long term discussions around whether or not that space maybe available in three to five years. If there is a situation where tenants have to move are we setting them up for failure. The Mayor said this is a full commitment going forward that this is a childcare facility. I am actually find with that. I think we have to move and the City Hall projects looks like a long winding road. I would like to see us get out of the property management business. With all due respect, you people have done a tremendous job. I love having a designated community space but we are already in a place where were increasingly having to turn to the market. The Mayor asked if there was only interest in the teen center space. Mr. Coffey said Esther has done great work and we have had a number of interested parties. We have had an offer of a childcare center there but at this point we also want to do that through the Promise Community process and we are pausing on that. We do have an offer from Brian and Jen Corrigan, which is a great offer. He also said give we have a 7 onetime shot with Promise Community Funding, I want to make sure we are doing diligence, going out and courting the market the best we can. The Mayor stated that we lease and financially keep and make it as close to a zero impact for taxpayers as we can while also filling it with community minded endeavors that are providing services and adding to the value. Councilor Covey is concerned about a childcare center and a police dept. on the same property. The City Manager said we did have that conversation with the Wellnooski group. We had a sub-committee made up of childcare providers. We know there would be some cultural adjustment that it was not prohibitive. As long as safety was maintained, one could make the argument that it could be seen as being a benefit The City Manager said she received notice that the State passed a large housing bond to be implement over the next five years and VHCB had an informational meeting about it last week. There is some real interest on how to allocate some of that funding to a project in Winooski, which might present an interesting opportunity to collaborate on that street front development. Heather and I are exploring. j. Discussion: Update Chittenden Unit for Special Investigation Intergovernmental Agreement Mr. Coffey said he is the Winooski Representative to the CUSI Board. This board is a collective of local law enforcement officers who put together their resources to investigate complex cases that refer to crime victims who are children or a sexual nature to the victim. Winooski agrees to work in partnership with the other law enforcement agencies and municipalities to support the work the CUSI does. Mr. Coffey said he recommends this agreement. The City Manager said if we cannot commit to continue to fund an officer, we do have an out in this contract as currently written. Councilor Mace said if we were not able to commit a full-time investigator, we would revert to a financial assessment. Mr. Coffey said if you are comparing just the financials of the staff person’s time on that force versus the financial contribution significantly more to send an officer. With that said there is a lot of skills and resources that the officer gets. She also asked if there was a rotation with the officers. Mr. Coffey said it is about three years before the officer comes back and it is dependent on the department. The City Manager said while there could be cost savings associated to the allocation not the appointment. I think there are huge benefits to this City to have one of our officers sitting on that team. The Mayor asked if we are still in a financial agreement with CUSI. Mr. Coffey said yes. This was not mentioned in this agreement. He said we have a separate agreement with CUSI. The former City Manager and Angela worked out an agreement with them. k. Discussion: All Hazard Mitigation Plan Mr. Audy said you have two important documents in regards to emergency planning and that is the local emergency operating plan that we update annually. The other document in front of you is the All Hazard Mitigation and that is a five-year document to be approved by FEMA. Regional Planning has been working with all the Chittenden County communities. It covers all the disciplines from Police, Fire, Public Works. Regional Planning has done most of the work, has worked closely with staff, and developed a plan for us to mitigate. There will be annual check-ins. This document is with FEMA for their approval and by the time we approve it we will have hear from FEMA that we are good to go. He said that without these documents we would not get federal dollars. The Mayor said he heard feedback from residents. Should there be changes at the airport in terms of types of planes that will come in and out. Mr. Audy said we worry about every airplane. In our mitigation is within our relationship with the air base and the guard in particular. We do not have the resources, and we will not have the resources if it is a Federal event. Mr. Audy stated one he worries about every airplane and two we truly rely on their resources at the air base to help us in our time of need. We have a relationship with them through mutual aid. l. Discussion: Joint Survey Committee: Union Municipal District Agreement 8 The City Manager said this agenda item could be a lengthy conversation. There is an in-depth power point presentation and our next agenda is light right now. She is suggesting that we table this to the 21st. MOTION by Councilor Covey seconded by Councilor Sweeney to table, this agenda item to the next City Council meeting. Voted and passed 4-0. m. Approval: Job Description: Planning and Zoning Manager The City Manager said the tasks associated with the Zoning Administrator are currently contracted out to a contract employee. Our staff recommendation is to go from contractor to an employee. See attached Position Description. With the amount of development in the City, it is important to have an expert on staff to help guide this work. Councilor Corrigan asked what long term effect will this have on the CD funds. She said we budgeted $25,000.00 for this year. The budget for this year is $300,000.00 and when we built that budget, I believe we left about $100,000.00 on the table for planning for the future and so we are building in surplus into that budget. The Mayor said a few years ago, there was a push to remove manager out of job titles. She said the manager is a title. There are two things; one this position is more similar to the Chief of Police than any other position in the City because it has statutory authority that is unique to them. There are things that the Planning Commission has to guide around the Zoning Administrator, hiring and termination that are different from other positions in the City. They still report to me and I have the hiring and firing authority, but the Statute is different. I think manager is an important word to this title, it has high level of statutory authority and we are proposing this position a little differently than we would otherwise. There has not in recent past been a Planning Director. In other municipalities, you would have a Planning Director with a Zoning Administrator and Economic Development Director underneath them; we do not have the resources for that kind of structure. MOTION by Councilor Sweeney seconded by Councilor Mace to approve the Position Description of the Planning and Zoning Manager as presented. Voted and passed 4-0. n. Discussion: Capital Improvement Plan Policy The City Manager said historically we have not had a capital improvement plan policy. This policy outlines that staff will be responsible for building and presenting a five-year Capital Improvement Plan. See attached. This is a policy for your consideration. Councilor Sweeney asked if our asset management system plays into this. She said very heavily. That system will be the inventory of all of our municipal infrastructure and assets. The data coming out of that system is what will inform the data being built into the CIP. The City Manager said she would send an example to the Council. MOTION by Councilor Mace seconded by Councilor Sweeney to adjourn the City Council meeting at 8:45 p.m. Voted and passed 4-2. ATTEST:_______________________ City Clerk 9