City Council

27 WEST ALLEN STREET WINOOSKI, VERMONT 05404 (802) 655-6410 CITY OF WINOOSKI (802) 655-6414 (fax) JESSIE BAKER CITY MANAGER MAYOR SETH LEONARD DEPUTY MAYOR BRIAN CORRIGAN mayor@winooskivt.org CITY COUNCIL COUNCILOR NICOLE MACE COUNCILOR ERIC COVEY COUNCILOR BRIAN SWEENEY Agenda Monday January 8, 2018 6:00 p.m. Claire Burke Council Chambers I. Call to Order II. Pledge of Allegiance III. Agenda Review IV. Public Comment V. Consent Agenda a. Approval: City Council Minutes of January 2, 2018 b. Approval: Payroll Warrant as of 12/17-12/30/17 VI. City Update VII. Council Reports VIII. Regular Items a. Approval: Appoint Dan Harris to Small Business Loan Committee – H. Carrington b. Approval: Appoint Payne Morgan to Small Business Loan Committee – H. Carrington c. Approval: Appoint City Staff to Small Business Loan Committee – H. Carrington d. Discussion: FY19 Budget – Public Works – J. Baker e. Discussion: Wastewater Treatment Facility Headworks Upgrade Presentation in Advance of Bond Resolution – J. Choate f. Discussion: Headworks Project – State Revolving Fund Loan Agreement for Preliminary Engineering – J. Baker IX. Adjourn MINUTES The meeting was called to order by the Deputy Mayor at 6:00pm. The meeting began with the pledge of allegiance led by Deputy Mayor Brian Corrigan. Members Present: Mayor Seth Leonard Councilors: Brian Corrigan, Eric Covey, Nicole Mace, Brian Sweeney Minutes of January 8, 2018 Winooski City Council Page 1 of 4 www.winooskivt.org Officers Present: Jessie Baker, City Manager; Angela Aldieri, Assistant City Clerk; Heather Carrington, Community and Economic Development Director; Ray Coffey, Community Services Director; John Choate, Utilities Manager; Joseph Shaw, Deputy Director; Ryan Lambert, Project Manager; Others Present: Maura O’Neill, WCP; Dan Harris; Payne Morgan; Wayne Elliot, Aldrich & Elliot; III. Agenda Review No changes to the agenda were made. IV. Public Comment No public comment was made. V. Consent Agenda Mayor Leonard stated that the consent agenda items would be considered separately. MOTION by Councilor Mace, seconded by Councilor Sweeney to approve the City Council minutes of January 2nd as presented. Voted and passed 3-0-1, with Deputy Mayor Corrigan abstaining. MOTION by Councilor Covey, seconded by Deputy Mayor Corrigan to approve the December 17-30 payroll warrant as presented. Voted and passed 4-0. VI. City Update Ms. Baker stated that the school will be doing a winter bussing pilot program that will begin January 16th and continue through the end of March. There will be two stops at the O’Brien Community Center as part of this program. The Main Street preferred alternatives meeting will be held this Wednesday at the O’Brien Community Center. At 6:00pm the plans will be reviewed and the meeting will commence at 6:30pm. Ms. Baker reminded residents that the City has several service opportunities available for those interested in signing up that will take place on January 15th in recognition of the Martin Luther King Jr. Day of Service. Ms. Baker announced the departure of Jessica Groeling, a member of the administrative staff. She noted that updated job descriptions and possible changes to the budget are being worked on and would be back before council on January 22nd. VII. Council Reports Deputy Mayor Corrigan and Councilors Mace and Sweeney had no updates to report. Mayor Leonard stated that the Treasurer write up will be presented at the next Council meeting. Minutes of January 8, 2018 Winooski City Council Page 2 of 4 www.winooskivt.org Councilor Covey stated that the Public Safety Commission would be meeting tomorrow night and invited those interested to attend. VIII. Regular Items a. Approval: Appoint Dan Harris to Small Business Loan Committee – H. Carrington Ms. Carrington stated that Council approved an alternative staffing structure for the committee at their December 18th meeting. The committee will be composed of three staff members and will have two regular seats and two alternate seats for members of the community. She introduced Dan Harris as the first interested public applicant. Mr. Harris explained his interest in serving on this committee for Council. MOTION by Councilor Mace, seconded by Councilor Covey to appoint Dan Harris to the Small Business Loan Committee as presented. Voted and passed 4-0. b. Approval: Appoint Payne Morgan to Small Business Loan Committee – H. Carrington Ms. Carrington introduced Payne Morgan as the second interested public applicant for the Small Business Loan committee. Mr. Morgan explained to Council his interest in serving on the Committee. MOTION by Deputy Mayor Corrigan, seconded by Councilor Covey to appoint Payne Morgan to the Small Business Loan Committee as presented. Voted and passed 4-0. c. Approval: Appoint City Staff to Small Business Loan Committee – H. Carrington Ms. Carrington recommended the appointment of the City Manager, Planning and Zoning Manager, and Staff Accountant as the ex officio staff members on the Small Business Loan Committee. She noted that she would serve as the staff to this committee and would not be a voting member. MOTION by Councilor Mace, seconded by Deputy Mayor Corrigan to appoint the City Manager, the Planning and Zoning Manager, and the Staff Accountant to the Small Business Loan Committee as presented. Voted and passed 4-0. d. Discussion: FY19 Budget – Public Works – J. Baker Ms. Baker stated that the Public Works department is made up of 15 FTE positions. Currently there is one vacant position in addition to the Public Works Director position. She noted that the team has done a great job keeping the operations going even with the lack of a director. Joseph Shaw, John Choate, and Ryan Lambert reviewed the key projects completed in 2017, the accomplishments so far in 2018, and the planned projects in 2019. Ms. Baker reviewed the items that were cut from the level services budget in order to attain the level tax rate budget and the leadership proposal budget in the general fund. Mr. Shaw and Mr. Choate reviewed the budgets for the departments they worked with. It was noted that changes in wages from FY18 to FY19 was primarily related to the settlement of the AFSCME contract. In addition there was a redistribution of some staff positions to better reflect job duties. Ms. Baker noted that investment in capital planning and building that into the tax and utility rates will be a focus in the coming year. There are major potential projects on the horizon including Main Street, the Pool, the Bridge and Headworks. e. Discussion: Wastewater Treatment Facility Headworks Upgrade Presentation in Advance of Bond Resolution – J. Choate Wayne Elliot with Aldrich and Elliot was in attendance to present the Headworks Upgrade project. He stated that the headworks is the preliminary treatment of flows as they enter the plant that removes inorganic material before it goes into the plant. He reviewed the existing system that is in place and gave Minutes of January 8, 2018 Winooski City Council Page 3 of 4 www.winooskivt.org an overview of several types of equipment that could be installed instead. It was noted that the age of the existing system is at least twenty years. The intent is to include equipment that would mechanically screen the flows and include a vortex grit removal system. Mr. Elliot then gave a basic review of the estimated project costs and the potential bond costs. Discussion regarding adding a garage structure to the bond followed. It was stated that this project is on the state priority list and that by using the State Revolving fund the City is eligible for loan subsidies that would reduce the overall project cost paid out of City funds. Discussion regarding the retiring debt and the potential impact of the new debt service followed. Additional discussion regarding timeline occurred highlighting that if the bond is approved in March the project may be ready to bid in late summer, but given the timing the City may get more beneficial pricing if we wait to bid until February. Further discussion regarding impact to residents in the area, grit produced, staffing efficiencies, and the preferred alternative followed. Questions regarding the possibility of including solar panels on the structures were raised and will be considered during planning. f. Discussion: Headworks Project – State Revolving Fund Loan Agreement for Preliminary Engineering – J. Baker Ms. Baker stated that in November the Council approved application for the preliminary engineering for the Headworks project, these are the related loan documents. She noted that half of the loan balance is slated to be forgiven. Questions were raised regarding the impact of SRF requirements such as American steel and Davis Bacon on the overall project budget. Mr. Elliot estimated the impact to be low, around 2- 3%. The question of whether the loan subsidy opportunity would continue to be available in the future was also asked. This item will appear on the consent agenda at the next meeting for approval. IX. Adjourn MOTION by Deputy Mayor Corrigan, seconded by Councilor Sweeney to adjourn the City Council meeting at 7:16pm. Voted and passed 4-0. ATTEST: ___________________________ Assistant City Clerk Minutes of January 8, 2018 Winooski City Council Page 4 of 4 www.winooskivt.org