Finance Commission

5/11/2021 - Minutes I. Call to Order Members Present: Shelden Goodwin, Jean Szilva, Matthew Francis, Mo Matte, Steven Berbeco City Staff Present: Jessie Baker, Angela Aldieri Call to Order by: Jean Szilva Meeting Start Time: 5:32 PM Minutes Recorded by: Shelden Goodwin II. Public Comment None III. Approve Previous Meeting Minutes Decision: Approved Motion by: George Cross Second: Maurice Matte IV. Council Update l Federal government gave guidance for the money under ARPA l Possible discussions in the future about best use of the money l About $2.3 million available V. Discussion/Approval: Purchasing and Procurement Policy Decision: Approved Motion by: Steven Berbeco Second: Maurice Matte l Discussed updated version that include comments from the last meeting l Discussion around purchase orders and when they should be required VI. Discussion/Approval: Internal Control and Risk Management Policy l Given a walk through by Angela Aldieri of the internal control and risk management policy l Question posed to the committee about the inclusion of council in risk assessments l Decided it would be good to add language that calls for the city council to be involved in risk assessments l Question posed to the committee should the finance policies be posted publicly l Decided that it would be good to post finance policies publicly l Question posed to the committee: how often should risk assessments be updated?  l Decided it would be good to add language that calls for the city council to be involved in risk assessments l Question posed to the committee should the finance policies be posted publicly l Decided that it would be good to post finance policies publicly l Question posed to the committee: how often should risk assessments be updated? l Decided should be updated as needed/ when new circumstances emerge l Discussed the need to put out annually that there should be a reminder to the public about the public portal l Will review the policy at the next meeting VII. Discussion/Approval: Information Technology Policy l Discussed minor changes to the policy l Will discuss next week VIII. Adjourn Motion by: George Cross Second: Maurice Matte Meeting End Time: 6:26 PM