Finance Commission

10/12/2021 - Minutes I. Call to Order Members Present: Matthew Francis, Jean Szilva, Shelden Goodwin, Jason burds, Dillon Lovell, Ashley City Staff Present: Angela Aldieri, Kristine Lott, Phoebe Townsend T Call to Order by: Jean Szilva Meeting Start Time: 5:33 PM F Minutes Recorded by: Matt Francis II. Public Comment A None III. Approve Previous Meeting Minutes Decision: Approved R Motion by: MF Second: SG D IV. Council Update l Public Process for ARPA Funds, TIF, wants to reach out to Finance Commission before process starts l Candidate Search - didn’t make an offer, expanding the pool working with recruiter l Being sued by RNC, looking into getting legal counsel l 3 month search - hiring Interim Manager month to month basis V. Discussion/Approval: Scholarship Policy Decision: Approved Motion by: SG Second: MF Minutes/Notes: AA reviewed the changes made from the last meeting. Broadened definitions of community. VI. Discussion/Approval: Fundraising Policy Decision: Approved Motion by: MF Second: SG  Decision: Approved Motion by: MF Second: SG AA: Any fundraising done by employees must be approved by City Council. Implemented changes from previous meeting. JS wonders if ordinary citizens can donate to scholarship fund. AA clarifies that commission members/staff cannot officially solicit donations and collect payment, but can suggest donations without approval. JS wonders if online donations are possible. AA confirms that they will be soon. T VII. FY23 Budget Goals Discussion/Budget Book Review AA provided copies of memos going to council Monday. Also last year's budget book. City council typically recommends % increase, highlights potential programs that need funds, and F others that could be cut. KL: Council focuses on level services, keeping tax increase under COLA. Wonders if commission concurs. JS: Federal funds coming from recent relief bills? AA: Those will be handled as one-time funds. Ashley: Significant restrictions on ARPA funds - only for infrastructure. AA: Focusing on public support and business support. MRF: Keep services level, lots of other projects: pool, school bond. JS: Concurs, budgets are approved resoundingly. A KL: Think about expanding funding when TIF revenue comes in. AA: Can we simplify the Budget Book? JS: Have a summary, but also have the Big Budget Book. AA: What can we keep/remove on the Budget book? Ashley: The breakdown of how dollars are spent for an average taxpayer is eye-opening. Include more information on each of the breakdowns. Can we summarize the department summaries? Key points. Discussed other ways to summarize some of the changes. How to get more people to come to specific meetings. R VIII. Adjourn Motion by: MF D Second: Dylan Meeting End Time: 6:20 PM