Finance Commission

2/13/2024 - Minutes I. Call to Order Members Present: Ashley Lucht, Maggie Hazard, Januka Acharya, Cait Hoffman, Maurice Matte, Parker Silver, James Messeder (6:03 PM - 6:46 PM) City Staff Present: Angela Aldieri, Kristine Lott, Councilor Bryn Oakleaf Guests Present: Call to Order by: Ashley Lucht Meeting Start Time: 6:02 PM Minutes Recorded by: Angela Aldieri II. Public Comment There was no public comment made. III. Approve Previous Meeting Minutes Decision: Approved Motion by: Cait Hoffman Second: Januka Acharya Maggie Hazard, Maurice Matte, and Parker Silver abstained due to not being in attendance at the meeting associated with the minutes under consideration. Minutes were approved as presented. IV. City Council Liaison Update Mayor Lott noted that since the last time the Commission met Council has been focused primarily on the budget. They have also recently considered ordinance language that will regulate short term rentals including an annual licensing fee in addition to the rental registry program. This ordinance change will be considered at a public hearing on February 20 th . The Mayor mentioned the recent approval of a local resources board that will work to create a local registry and provide regulation to registered properties. This was related to historic preservation but the adopted scope is broader. V. Inclusion & Belonging Commission Update Parker Silver stated that the Inclusion and Belonging Commission is meeting this Thursday. They noted that they are discussing policies to put in place that will cover how the Inclusion and Belonging Commission members will interact with their assigned commissions and stay informed when they are unable to attend meetings and provide an equity lens for items being considered. Ashley Lucht asked about the status of paying commissioners for service. Discussion followed regarding the current grant that we are using to pilot the program with the Inclusion and Belonging Commission and the data that is being gathered.  informed when they are unable to attend meetings and provide an equity lens for items being considered. Ashley Lucht asked about the status of paying commissioners for service. Discussion followed regarding the current grant that we are using to pilot the program with the Inclusion and Belonging Commission and the data that is being gathered. VI. Approval: Elect Officer – Vice Chair Decision: Approved Motion by: Januka Acharya Second: Parker Silver Januka Acharya volunteered to serve. VII. Approval: Elect Officer - Secretary Decision: Approved Motion by: Cait Hoffman Second: Parker Silver After a brief discussion of what would happen if the secretary was unable to attend a meeting Cait Hoffman volunteered to serve. VIII. Discussion: Community Budget Presentation & Handouts The Mayor noted the feedback received in the prior year that had been incorporated into the current budget presentation including leading with the changes to the tax rate, including less of the details until the end of the presentation for those interested. The Commission members indicated they found it very straightforward and user friendly and appreciated the inclusion of what the taxes pay for and what capital projects are planned. Feedback to incorporate in future presentations included defining terms such as assessed value, level services, and bond vote. There was a request to split debt service for capital construction and acquisition costs. There was some confusion expressed regarding the slides for unfunded must do projects and what that meant. The one page handout feedback was primarily focused on the renter sheet and making it clear that all the numbers provided are for example purposes only and how to obtain details for a specific property. There was also a note that it should be made clear that this represents the City portion of the taxes only and is distinct from the school. It was also noted that the dollar impact to the owner or renter should be included on the hand out before the breakdown of what the total bill pays for. IX. Adjourn Motion by: Parker Silver Second: Cait Hoffman Meeting End Time: 7:07 PM