Planning Commission

7/8/2021 - Minutes I. Call to Order Members Present: Mike O’Brien, Chair; Joe Perron; Sarah van Ryckevorsel; Abby Bleything – joined at 7:15 PM City Staff Present: Eric Vorwald T Guests Present: Kristine Lott, Mayor Call to Order by: Mike O’Brien F Meeting Start Time: 6:33 PM Minutes Recorded by: Eric Vorwald A II. Changes to the Agenda None III. Public Comment R None IV. Approve Previous Meeting Minutes D Decision: 3 - 0 Motion by: Sarah Second: Joe Minutes/Notes: Motion to approve the minutes as presented. V. Election of Officers With only three members present when this item came up on the agenda, the Planning Commissioners agreed to postpone discussion until after the review of the Form-Based Code when it was expected that Abby would be present to participate. (Revisited after item IV): With four members present, Mike asked for anyone interested in serving as the Chair. He noted that he would continue if no one else was interested. With no interest from the other members, Sarah made a motion that was seconded by Joe to elect Mike as the Chair for FY 2022. All were in favor of the motion. Next, Mike asked if anyone was interested in serving as the Vice-Chair to proceed over the meeting in the absence of the Chair. Abby indicated that she was interested. With no other members expressing interest in the Vice-Chair position Joe made a motion that was seconded by Sarah to elect Abby as the Vice- Chair. All were in favor. With the Chair and Vice-Chair established, the discussion moved to interest in the position of Secretary. Eric provided a brief overview of the duties for the Secretary. No other members were interested in the position so the Planning Commission agreed to hold off on this nomination until the next meeting.  Vice-Chair position Joe made a motion that was seconded by Sarah to elect Abby as the Vice- Chair. All were in favor. With the Chair and Vice-Chair established, the discussion moved to interest in the position of Secretary. Eric provided a brief overview of the duties for the Secretary. No other members were interested in the position so the Planning Commission agreed to hold off on this nomination until the next meeting. VI. Review of Appendix B: Form Based Code Parts 1 - 4 (as amended) Eric started the discussion by indicating that he went back through Parts 1 thru 4 of the Form Based Code and made changes based on comments from the Planning Commission, and highlighted specific sections where additional discussion was needed. He also noted that Abby had provided comments in advance of the meeting as she would be joining late. Following the introduction, Eric began the re-review of the amendments to the code. He highlighted specific T changes for additional discussion, and the members present discussed the changes. The Planning Commission reviewed the updated language and provided comments and feedback for additional amendments to consider. During this review, the Planning Commission spent time discussing the provision for historic F structures that is included under Section 209. D. Eric provided background and other information on this provision. He also discussed how historic structures could be designated as “civic” on the regulating plan, and how that would impact the uses of these structures. The Commissioners noted that this could be an avenue to provide additional protections to historic structures in other locations of the City as well. A The Planning Commission continued their discussion on the amendments, next focusing on the proposed revisions related to common drives. The Commissioners engaged in meaningful conversion on how common drives would function including safety concerns and dimensional requirements. Eric identified several areas to be updated or to be further refined and stated that he would propose updated language. R With the completion of the discussion on this section, Mike noted the time and asked if the Commissioners wanted to continue the discussion or hold for a future meeting. The Commissioners indicated this was a good stopping point. With that, Mike concluded the D discussion on the updated amendments to the Form Based Code VII. City Updates Eric provided an update on the Parking Inventory, Analysis, and Management Plan and reminded the members about an article related to parking that he shared via email earlier in the day. Mayor Lott provided an update on the City Manager Search Committee and hiring process, and provided a brief overview of the Policy and Strategies meeting that was held on June 26th. She also noted that the next meeting of the Council would be on July 19th where additional discussion on the policies and strategies would occur. VIII. Other Business Eric provided information on the upcoming meeting schedule noting that there was an effort underway to have members of the Housing Commission and the affordable housing development community attend a meeting of the Planning Commission scheduled for August 12th. Eric also indicated that several members would be unavailable for the meeting on July 22nd, therefore consideration should be given to potentially cancelling that meeting. He also noted, that if the meeting on the 22nd was cancelled, the follow-up discussion on the amendments to the Form Based Code would not occur until the middle of August, which could be a break in continuity of discussion. The Planning Commission requested that Eric do outreach to the members to see if a quorum would be available for a meeting on July 22nd so the discussions could continue. He agreed and indicated he would report back to the membership. IX. Adjourn  outreach to the members to see if a quorum would be available for a meeting on July 22nd so the discussions could continue. He agreed and indicated he would report back to the membership. IX. Adjourn Motion by: Abby Second: Joe Meeting End Time: 8:33 PM F T R A D