Planning Commission

12/9/2021 - Minutes I. Call to Order Members Present: Mike O’Brien, Chair; Abby Bleything, Vice-Chair; Amy Houghton; Sarah van Ryckevorsel; Tommie Murray; Brendan Sage City Staff Present: Eric Vorwald Guests Present: Kristine Lott, Mayor; Bryn Oakleaf, City Councilor Call to Order by: Mike O’Brien Meeting Start Time: 6:34 PM Minutes Recorded by: Eric Vorwald II. Changes to the Agenda None III. Public Comment None IV. Approve Previous Meeting Minutes Decision: 4 – 0 Motion by: Sarah Second: Tommie Motion to approve the minutes as presented. V. Public Hearing on Form Based Code Amendments Including Parts 1 - 4 and Part 9 Decision: 4 – 0 Motion by: Sarah Second: Amy At 6:37 PM, a motion was made by Abby and seconded by Sarah to open a public hearing to take comments on the proposed amendments to Parts 1 thru 4 and Part 9 of the Form Based Code. All were in favor. With the hearing open, Eric provided the Planning Commission with an overview of the amendments including language that had been included based on the previous conversation with the Planning Commission. Specifically, this new language related to the requirement for a Traffic Impact Study (TIS) to be provided as part of the application package for submissions. The commission members reviewed the language and provided feedback for how to ensure the submission would be objective and include information that could be evaluated for potential impacts. This included a requirement for the engineering credentials related to the final  conversation with the Planning Commission. Specifically, this new language related to the requirement for a Traffic Impact Study (TIS) to be provided as part of the application package for submissions. The commission members reviewed the language and provided feedback for how to ensure the submission would be objective and include information that could be evaluated for potential impacts. This included a requirement for the engineering credentials related to the final submission, and additional language to provide actions the City can take regarding the submission. After some additional discussion, the Planning Commission agreed to specific language to include in this section. Next, Eric highlighted several other changes or items in the draft amendments to ensure the Planning Commission was aware of the text. Specifically, indicated that new language was added to clarify the height calculations for roofs that include a pitch. He stated that the regulating portion of this aspect would be included in Section 604, but he wanted to include the caveats now since the relevant sections were under discussion. The Planning Commission agreed with the change and requested the language in Section 604 be reviewed in the near future. With no other changes to highlight, Mike asked if there were any additional comments from the Commissioners or the public. No additional comments were offered. A motion was made by Amy and seconded by Abby to close the hearing. All were in favor and the hearing was closed at 7:16 PM. With the hearing closed, Mike asked for a motion to forward the amendments to City Council. Sarah made a motion that was seconded by Amy to forward the draft amendments to Parts 1 thru 4 and Part 9 of the Form Based Code to the City Council for their consideration. All were in favor. VI. Overview and Discussion of Parking Inventory, Analysis, and Management Plan Eric provided the Planning Commission with an overview of the draft parking inventory, analysis, and management plan and specifically focused on the implementation section (6.0) and the policy section (5.0). He highlighted the areas where the Planning Commission may get involved including changes to the land use regulations. He also noted that the purpose of the discussion was for the Planning Commission to have an opportunity to provide comments or feedback to the project team or the City Council as the draft is finalized. The Planning Commission generally focused on unbundling parking, fees-in-lieu of parking, and the impacts that reduced parking may have on adjacent neighborhoods. Overall the Planning Commission was pleased with the amount of information provided and the level of detail included to help support future decisions, however, there was also a notion that additional information was needed to better understand the conclusions. Other comments that were offered included adjustments for winter parking bans; site-specific parking such as St. Stephens and Lot 7D; and information on the removal of parking bans. Eric thanked the Planning Commission for their comments and indicated that the public comment period would conclude on December 10 th . He also stated that a presentation on the final report would be made to the City Council. He would inform the Planning Commission in advance of that presentation. VII. Overview of Memo from Housing Commission Eric introduced this item and noted that the information was being provided from the Housing Commission for consideration by the Planning Commission as they work through amendments to the land use regulations. Eric specifically stated that the Housing Commission wanted to identify specific elements that could be amended through the land use regulations to support the housing goals. The Housing Commission reviewed the “Zoning for Great Neighborhoods” document and sited specific items for consideration. Eric indicated that there was no formal action required and that this was being provided for future considerations.  Commission for consideration by the Planning Commission as they work through amendments to the land use regulations. Eric specifically stated that the Housing Commission wanted to identify specific elements that could be amended through the land use regulations to support the housing goals. The Housing Commission reviewed the “Zoning for Great Neighborhoods” document and sited specific items for consideration. Eric indicated that there was no formal action required and that this was being provided for future considerations. VIII. City Updates The Mayor provided an update on the budget and the City Manager hiring process. Eric provided information about the mask mandate that was adopted by Council and noted that Representative Colston would be stepping down and retiring next year. IX. Other Business Eric provided a brief update on the Cannabis Control Commission’s rulemaking and noted that two of the rules have been published. He also provided an update on developments including 379 and 381 Main Street. He also reminded the Commissioners that this was the last meeting for the calendar year and that the next meeting would be on January 13 th . X. Adjourn Motion by: Abby Second: Amy Meeting End Time: 8:04 PM