Winterset Municipal Utilities Board of Trustees

Utility Board Meeting May 16, 2022 NOTICE AND CALL OF PUBLIC MEETING Government Body: Winterset Municipal Utilities Date of Meeting: May 16, 2022 Time of Meeting: 8:30 A.M. Place of Meeting: Electric Generation Plant, 321 N. 1st St. PUBLIC NOTICE IS HEREBY GIVEN the above-mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: AGENDA: 1. Call to order, roll call 2. Approval of agenda 3. Minutes of meetings 4. General Manager Report 5. Tom Leners, MCDG 6. Watershed discussion 7. Resolution #5162022 Establishing Public Funds Depository 8. City discussion, Drew Barden 9. Water Superintendent Report 10. Electric Superintendent Report 11. Claims Added items for discussion… The Board of Trustees of the Winterset Municipal Utilities, Winterset, Iowa, met on May 16, 2022, in accordance with the above Notice & Call of Public Meeting. Chairman Gary Emmert called the meeting to order with the following members of the Board in attendance. PRESENT: Gary Emmert, Wendy Frost, Steve Montross ABSENT: None Others in attendance, Steve Benshoof, Utility Water Superintendent, Chuck Johnson, Utility Electric Superintendent, Rick Streeter, Drew Barden, and Tom Leners. Chairman Emmert asked for approval of the agenda. Trustee Montross moved the agenda be approved. Seconded by Trustee Frost. On a voice vote the motion carried. Chairman Emmert stated the minutes from the April 18th meeting had been provided to the board. Trustee Frost moved to approve the minutes. Seconded by Trustee Montross. On a voice vote the motion carried. Mr. Wesselmann was asked to give his report to the board. Mr. Wesselmann stated that he has been working with the auditors. Mr. Wesselmann reported that they were getting a new bill stuffer at city hall as the old one was getting worn out. Chairman Emmert asked Mr. Leners to give his report on the MCDG. Mr. Leners reported on his monthly activities and discussed possible development opportunities with the board. Chairman Emmert asked Mr. Streeter to address the next agenda item, Watershed discussion. Mr. Streeter discussed a tile and waterway project that fell through and hasn’t been able to determine their reason for canceling. Mr. Streeter stated that he drove the watershed to meet with landowners and remind them of the opportunities available. Chairman Emmert asked Mr. Wesselmann to address the next agenda item, Resolution # 5162022 Depository Limit Increase. Mr. Wesselmann stated that the auditor mentioned that we would need to up our depository limit due to the bond funding Utility Board Meeting May 16, 2022 being deposited in our accounts. Board Member Frost introduced the following resolution and moved its adoption, seconded by Board Member Montross. The Chairman put the question upon the adoption of said resolution, and the roll being called, the following Council Members voted: Ayes: Emmert, Frost, & Montross Nays: None Whereupon, the Chairman declared the resolution duly adopted, as hereinafter set out. RESOLUTION #5162022 ESTABLISHING PUBLIC FUNDS DEPOSITORY RESOLVED that Winterset Municipal Utilities (WMU) utilize the services of Farmers & Merchants State Bank, Winterset, Iowa (“Depository”) for the deposit of public funds belonging to Winterset Municipal Utilities, or coming into its possession, pursuant to a duly executed Agreement to Receive and Repay Deposits of Public Funds. The maximum amount which may be thus deposited without further approval of this Board and the Treasurer of the State is $15,000,000.00. RESOLVED, that the following officers are hereby authorized and directed to execute said Agreement, to execute and deliver signature authorization cards to Depository concurrently therewith, and to execute all drafts, checks and other documents and correspondence regarding any accounts of Winterset Municipal Utilities at Depository: Name Office Term Expires Stephen Wesselmann Secretary & General Manager, WMU Continuous RESOLVED, that the officers described above are hereby authorized and directed to take such action and execute such documents and agreements as may be necessary to secure the repayment of the deposits of public funds authorized hereunder. Including, but not limited to: Security Agreements, Bailment Agreements, Notices, and any documents or instruments supplemental or incidental thereto. RESOLVED that the Secretary forward a certified copy of this resolution to Depository, and any other parties which may request it for purposes of effectuating the deposit of public funds authorized hereunder or any security therefor, together with a certificate attesting to the names and signatures of the present incumbents of the offices described above; and that the Secretary further certify to Depository or other parties from time to time the signatures of any successors in office of any of the present incumbents. PASSED and APPROVED this 16th day of May, 2022. _____________________________ Gary Emmert, Chairman ATTEST: ______________________________ Stephen Wesselmann, Secretary Chairman Emmert asked Mr. Barden to address the next agenda item, City discussion. Mr. Barden discussed his goals and direction with the board. Mr. Barden discussed with the board upcoming retirements within the city and how he would like to address the situations. Mr. Benshoof was asked to give the report on the water department. Mr. Benshoof presented the written report to the board and reported that they installed water service for a drinking fountain at the spillway. Mr. Benshoof stated that they repaired a water main break on 10th Ave. and W. South St. Mr. Benshoof reported that they have started the identification of materials for home service lines. Mr. Benshoof stated that the AGS tank was still down for service, it should be done soon. Mr. Johnson was asked to give the report on the electric department. Mr. Johnson presented the written report to the board and reported that they installed wire Utility Board Meeting May 16, 2022 and sectionalizers on Highway 92. Mr. Johnson stated that they energized the new 3 phase service to NAPA. Mr. Johnson reported that they installed 5 temporary services this spring. Mr. Johnson reported that he moved Evan Davis to Range 3 Step 3 due to a satisfactory annual evaluation. Mr. Johnson reported that he moved Colt Eyerly and Logan Silliman to Range 4 Step 6 due to a satisfactory annual evaluation. Chairman Emmert stated that Trustee Frost had reviewed the claims. Trustee Frost moved to approve the following list of claims. Seconded by Trustee Montross. Roll call vote: AYES: Emmert, Frost and Montross NAYS: None UTILITIES ELECTRIC PLANT: Breedings Hardware, shipping/hdw supplies 21.86 Card Services, camera monitoring 26.74 CenturyLink, phone service 219.62 CINTAS First Aid & Safety, first aid supplies 119.03 City of Winterset, salaries 1,664.69 City of Winterset, salaries 1,962.50 Crystal Clear Water, safety supplies 17.78 Edison Lighting Supply, outdoor lights 840.89 Granite Telecommunications, phone service 64.83 MidAmerican Energy, gas service 869.27 SD Myers Inc., transformer tests 3,050.00 SIMECA, purchase power 186,456.49 UnityPoint Clinic, CDL testing 42.00 Wiegert Disposal, garbage service 36.75 DISTRIBUTION: Agriland FS Inc., gasoline 160.22 Border States Electric Supply, add a phase 3,547.05 Breedings Hardware, hdw supplies 204.60 Brittains Std Parts, equip repairs 117.45 Carquest of Winterset, equip repairs 152.63 Central Iowa Power Cooperative, marketing program cost 291.67 CenturyLink, phone service 66.28 CINTAS First Aid & Safety, first aid supplies 53.30 City of Winterset, salaries 17,266.84 City of Winterset, salaries 17,287.89 ECHO Group Inc., line supplies 2,759.86 Granite Telecommunications, phone service 32.49 Hotsy Cleaning Systems, washer repairs 285.05 Iowa Assn of Municipal Utilities, energizers 576.36 Iowa One Call, locates 17.77 MidAmerican Energy, gas service 201.43 Mike & Cheryl Fletcher, fence gate refund 100.00 Van Wert Co, line supplies 924.39 WESCO, line supplies 5,106.64 Wiegert Disposal, garbage service 30.00 Winterset Oil Co, gasoline 1,127.04 ACCOUNTING/COLLECTION: Ben Plant, deposit refund/interest 125.63 Cahterine McDonald, deposit refund 125.00 City of Winterset, reimb internal 1,662.29 City of Winterset, reimb sewer/reimb garbage 15,363.52 City of Winterset, salaries 1,216.36 City of Winterset, salaries 733.93 Clearent LLC, CR/DB fees 2,874.59 Clearent LLC, CR/DB fees 2,942.66 F & M State Bank, deposit slips 29.00 Heather Gilbertson, deposit refund/interest 125.63 Jed Heldenbrand, deposit refund/interest 125.63 John Jackson, deposit refund/interest 125.63 Kathy Dingman, deposit refund/interest 125.63 Larry Stout, deposit refund/interest 125.66 Utility Board Meeting May 16, 2022 Matthew Dillon, deposit refund/interest 125.63 Michaela Ogrady, deposit refund/interest 125.63 Postmaster, postage 641.48 Ronald Gray, deposit refund/interest 125.63 Sandra Snyder, deposit refund/interest 125.63 Winterset Municipal Utilities, deposit forf/interest forf 1,134.10 ADMINISTRATION: City of Winterset, benefits 10,591.33 City of Winterset, benefits 3,747.54 City of Winterset, reimb HRA expenses 4,824.25 City of Winterset, reimb internal 1,662.28 City of Winterset, salaries 2,367.81 City of Winterset, salaries 2,960.29 City of Winterset, transfers 16,810.00 Integrity Financial Group, insurance 60,383.68 Madison CO Chamber of Commerce, EVP contribution 468.75 Verizon, cellular service 38.33 Water Fund, reimb utilities 2,928.40 Winterset Madisonian, pub 69.60 SALES: Elizabeth Mccullough, refund 348.28 TRANSFERS: Electric Revenue Bond Sinking, transfer 27,360.01 Electric System Improvement Fund, transfer 5,500.00 ELECTRIC SYSTEM IMPROVEMENT FUND DISTRIBUTION: DeWild Grant Reckert & Assoc, engineer fees 5,022.00 WATER PLANT: Agriland FS Inc., gasoline 469.53 Breedings Hardware, hdw supplies 154.96 Card Services, camera monitoring/software/running boards/reg 558.79 Chem-Sult Inc., chemicals 2,632.10 CINTAS First Aid & Safety, first aid supplies 73.77 City of Winterset, salaries 7,480.66 City of Winterset, salaries 8,595.60 Continental Research Corp, wasp spray 259.88 DPC Industries Inc., chemicals 200.00 Granite Telecommunications, phone service 182.18 Hughes Network Systems LLC, interest service 250.92 National Access Long Distance, long distance 27.38 Onsite Service Solutions LLC, maint contract 8,910.00 State Hygienic Laboratory, lab testing 243.50 United States Plastic Corp, hdw supplies 23.44 USA Blue Book testing supplies 1,075.04 Verizon, data service 80.16 Wiegert Disposal garbage service 60.00 Winterset Municipal Utilities, utilities 2,928.40 Winterset Oil Co, gasoline 67.25 DISTRIBUTION: Agriland FS Inc., gasoline 469.52 Breedings Hardware, hdw supplies 160.74 Card Services, reg 500.00 Central Iowa Power Coop, install antenna 529.96 CenturyLink, phone service 66.27 CINTAS First Aid & Safety, first aid supplies 49.52 City of Winterset, salaries 7,618.89 City of Winterset, salaries 9,960.55 Core & Main LP, line supplies 1,718.14 DeWild Grant Reckert & Assoc, engineer fees 178.92 Granite Telecommunications, phone service 32.48 Iowa One Call, locates 17.77 Madison CO Health Care System, CDL testing 43.00 MidAmerican Energy, gas service 201.42 Municipal Supply Inc., line supplies 197.60 UnityPoint Clinic, CDL testing 42.00 USA Blue Book, clamps/rain guage 320.09 Wiegert Disposal, garbage service 30.00 Utility Board Meeting May 16, 2022 Winterset Oil Co, gasoline 21.99 ACCOUNTING/COLLECTION: City of Winterset, reimb internal 1,662.29 City of Winterset, salaries 1,216.36 City of Winterset, salaries 733.93 Clearent LLC, CR/DB fees 2,874.58 Clearent LLC, CR/DB fees 2,942.65 F & M State Bank, deposit slips 28.99 Postmaster, postage 641.48 ADMINISTRATION: City of Winterset, benefits 3,463.66 City of Winterset, benefits 9,649.13 City of Winterset, reimb HRA expenses 4,824.24 City of Winterset, reimb internal 1,662.28 City of Winterset, salaries 2,367.81 City of Winterset, salaries 2,960.31 City of Winterset, transfer 1,190.00 Integrity Financial Group, insurance 60,790.23 Madison CO Chamber of Commerce, EVP contribution 156.25 The Shopper, published 845.00 Verizon cellular service 38.33 Winterset Madisonian, pub 69.60 TRANSFERS: Water Revenue Bond Sinking Fund, transfers 54,932.50 Water System Improvement Fund, transfer 5,000.00 TOTAL REVENUE ELECTRIC: $588,159.40 WATER: $189,529.75 The date of the next regular meeting was set for 8:30 AM, Monday, June 20, 2022, at Light Plant. Being no further business, the Chairman declared the meeting was now adjourned. _______________________________ Gary Emmert, Chairman Attest: ____________________________________ Stephen Wesselmann, General Manager