Winterset Municipal Utilities Board of Trustees

Utility Board Meeting November 21, 2022 NOTICE AND CALL OF PUBLIC MEETING Government Body: Winterset Municipal Utilities Date of Meeting: November 21, 2022 Time of Meeting: 8:30 A.M. Place of Meeting: Electric Generation Plant, 321 N. 1st St. PUBLIC NOTICE IS HEREBY GIVEN the above-mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: AGENDA: 1. Call to order, roll call 2. Approval of agenda 3. Minutes of meetings 4. General Manager Report 5. Tom Leners, MCDG 6. Watershed discussion 7. Public hearing CY 2023 budget 8. Resolution #11212022 approval CY 2023 budget 9. Water rate discussion 10. Electric project change order 2 Harold K Scholz 11. Water Superintendent Report 12. Electric Superintendent Report 13. Claims Added items for discussion… The Board of Trustees of the Winterset Municipal Utilities, Winterset, Iowa, met on November 21, 2022, in accordance with the above Notice & Call of Public Meeting. Chairman Gary Emmert called the meeting to order with the following members of the Board in attendance. PRESENT: Gary Emmert, Steve Montross, Wendy Frost ABSENT: None Others in attendance, Steve Benshoof, Utility Water Superintendent, Jay Gibson, Utility Electric Asst. Superintendent, Rick Streeter, Mike Ham, and Tom Leners. Chairman Emmert asked for approval of the agenda. Trustee Montross moved the agenda be approved. Seconded by Trustee Frost. On a voice vote the motion carried. Chairman Emmert stated the minutes from the October 17 and November 7, 2022 meetings had been provided to the board. Trustee Frost moved to approve the minutes. Seconded by Trustee Montross. On a voice vote the motion carried. Mr. Wesselmann was asked to give his report to the board. Mr. Wesselmann stated he worked with Mr. Benshoof on training. Mr. Wesselmann discussed the financial officer position. Mr. Wesselmann discussed power adjustment cost to electric bill. Chairman Emmert asked Mr. Leners to give his report on the MCDG. Mr. Leners reported on his monthly activities and discussed possible development opportunities with the board. Chairman Emmert asked for a report on the watershed. Mr. Streeter provided Mr. Wesselmann with a report. Mr. Streeter discussed contacting landowners about cover crops and fixing existing waterways. Utility Board Meeting November 21, 2022 Chairman Emmert stated that he would entertain a motion to open the public hearing for the 2023 Budget. Trustee Montross moved to open the public hearing for the 2022 Budget, and it was seconded by Trustee Frost. Roll call vote: AYES: Frost, Montross, Emmert NAYS: None Chairman stated that the meeting was now open to public comments on the CY 2023 Utility Budget. The General Manager, Stephen Wesselmann, reported no written comments regarding the budget had been received. There was a brief discussion on the proposed budget. Being no additional comments Trustee Montross moved to close the public hearing. Seconded by Trustee Frost. Roll call vote: AYES: Frost, Montross, Emmert NAYS: None Following discussion, Trustee Montross introduced the following resolution and moved for its adoption. Trustee Frost seconded the motion. On roll vote: AYES: Frost, Montross, Emmert NAYS: None Whereupon the Chairman declared the following resolution was duly adopted RESOLUTION #11212022 ADOPTING THE BUDGET FOR CALENDAR YEAR ENDING 12/31/23 BE IT RESOLVED by the Winterset Municipal Utilities Board of Trustees: SECTION 1. The budget for calendar year ending 12/31/23 as set forth in the Adopted Budget Summary and in the detailed budget in support thereof showing the estimated revenues and expenditures for said budget year in accordance with the summary and details as adopted. PASSED AND APPROVED this 21st day of November 2022 Gary Emmert, Chairman Stephen Wesselmann, General Manager Chairman Emmert asked for discussion on the water rate increase. Mr. Wesselmann stated that he has been working on a proposal for a water rate increase to possibly take effect in January 2023. Mr. Wesselmann stated that the main increase would be a $2.00 increase to the minimum bill and a 5% increase for the top users. Mr. Wesselmann reported that the increase was needed due to equipment maintenance, chemical cost increases, and other infrastructure. The board set the public hearing for water rate increase for December 19,2022. Chairman Emmert asked Mr. Wesselmann to address the next agenda item, electric project change order. Mr. Wesselmann stated he received a change order from DGR for the increase in total contract price of $8,200 from Harold K. Scholz. Trustee Montross moved to approve the change order. Trustee Frost seconded the motion. On a voice vote the motion carried. Mr. Benshoof was asked to give his report on the water department. Mr. Benshoof reported that the distribution leak survey had been completed. Mr. Benshoof stated that they had repaired several service lines. Mr. Benshoof reported that they are continuing to work on service line inspections. Mr. Benshoof stated that Tower 2 had been drained and inspected. Mr. Gibson was asked to give his report on the electric department. Mr. Gibson stated that the contractor is finishing up the control panels on generation project. Mr. Johnson reported that they installed new streetlight poles along N. 10th Street and bored in new underground wire. Mr. Gibson stated that they installed Christmas lights on the square. Chairman Emmert stated that Trustee Frost had reviewed the claims. Trustee Frost moved to approve the following list of claims. Seconded by Trustee Montross. Roll call vote: AYES: Emmert, Montross, Frost Utility Board Meeting November 21, 2022 NAYS: None UTILITIES ELECTRIC PLANT: Card Service, hdw supplies/water pump parts/camera monitoring 456.16 CenturyLink, phone service 221.36 CINTAS First Aid ^ Safety, first aid supplies 246.41 City of Winterset, salaries 1,232.90 City of Winterset, salaries 1,808.22 Crystal Clear Water, safety supplies 18.82 Farabee Mechanical Inc., generator parts 151.21 Force Fitters, safety clothes 1,568.75 Granite Telecommunications, phone service 68.48 MidAmerican Energy, gas service 25.78 R & B Tire and Auto Inc., tire repairs 32.10 SIMECA, purchase power 209,657.81 Wiegert Disposal, garbage service 36.75 DISTRIBUTION: Aspen Equipment Co, test/repair truck 1,295.77 Border States Electric Supply line supplies 2,057.83 Breedings Hardware, hdw supplies 183.32 Brittains Std Parts, oxy tank 128.39 Card Services, camera monitoring 14.98 Carquest of Winterset, batteries 358.30 Central Iowa Power Cooperative, marketing program 292.00 CenturyLink, phone service 66.32 CINTAS First Aid & Safety, first aid supplies 177.43 City of Winterset, salaries 18,057.22 City of Winterset, salaries 18,757.34 ECHO Group Inc., line supplies 1,414.54 Granite Telecommunications, phone service 32.49 Iowa Assn of Municipal Utilities, energizers 576.36 Iowa One Call, locates 22.50 MidAmerican Energy, gas service 50.89 Quality Car Care, tire repairs 26.98 Simon Welding, iron 19.66 T & R Electric, transformers 78,329.40 Van Wert Co, line supplies 1,115.55 Vermeer Sales & Services, equipment repairs 108.89 WESCO, line supplies 5,637.43 Wiegert Disposal, garbage service 30.00 Winterset Oil Co, gasoline 1,190.34 ACCOUNTING/COLLECTION: Aaron Beechy, deposit refund/interest 126.79 Alton Conard, deposit refund/interest 126.26 Bella Johnson, deposit refund 125.00 Cindy Cooper, deposit refund/interest 125.63 City of Winterset, reimb internal 1,381.91 City of Winterset, reimb sewer/reimb garbage 16,555.60 City of Winterset, salaries 1,351.36 City of Winterset, salaries 799.00 Clayton Kneedler, deposit refund/interest 125.63 Clearent LLC, CR/DB fees 3,454.14 Goebel E Dickens, deposit refund/interest 128.93 Hailey Waller, deposit refund/interest 125.63 Heidi Hagerty, deposit refund/interest 128.15 Heritage Car Center, deposit refund/interest 125.63 Isaac Lancelotti, deposit refund/interest 125.63 JPW Technologies, annual maint 767.93 Julie Allen, deposit refund/interest 126.66 Mary Myers, deposit refund/interest 125.73 Mike Ashby, deposit refund/interest 127.14 Pam Moreno, deposit refund/interest 125.63 Paul DeJoode, deposit refund/interest 125.63 Postmaster, postage 127.69 Postmaster, postage 679.85 Scott Zetterberg, deposit refund/interest 78.16 Utility Board Meeting November 21, 2022 Stormy France, deposit refund/interest 125.63 Tami Parkhurst, deposit refund/interest 44.80 Valerie Wood, deposit refund/interest 125.63 William Avery, deposit refund/interest 128.10 Winterset Municipal Utilities, deposit forf/interest forf 1,246.90 ADMINISTRATION: City of Winterset, benefits 10,169.48 City of Winterset, benefits 3,858.51 City of Winterset, reimb HRA expenses 3,344.84 City of Winterset, reimb internal 1,381.91 City of Winterset, salaries 2,266.60 City of Winterset, salaries 2,304.11 City of Winterset, transfer 16,810.00 IA Municipalities Workers Comp, work comp premium 1,883.99 Madison CO Chamber of Commerce, EVP contribution 468.75 Verizon, cellular service 41.38 Water Fund, reimb utilities 5,317.80 Winterset Madisonian, pub 181.16 SALES: Matura, refund e allen/s aukes 500.67 TRANSFERS: Electric Revenue Bond Sinking Fund, transfer 27,281.67 Electric System Improvement Fund, transfer 5,500.00 ELECTRIC SYSTEM IMPROVEMENT FUND PLANT: DeWild Grant Reckert & Assoc, engineer fees 19,627.50 Ziegler Inc., generator completion 162,926.97 WATER PLANT: Agriland FS Inc., gasoline 338.32 Brittains Std Parts, oil/filter 57.20 Calgon Carbon Corp, chemicals 2,094.29 Card Services, camera monitoring/software/training workshop 327.80 Chem-Sult Inc., chemicals 8,645.04 CINTAS First Aid & Safety, first aid supplies 350.58 City of Winterset, salaries 11,144.51 City of Winterset, salaries 7,595.47 DPC Industries Inc., chemicals 200.00 Granite Telecommunications, phone service 192.03 Hughes Network Systems LLC, internet service 250.92 John Deere Financial, filter 26.48 Madison Co Extension Office, pesticide training 70.00 Martin Marietta Agg, rock 887.47 National Access Long Distance, long distance 59.46 Quill, office supplies 156.58 State Hygienic Laboratory, lab testing 250.00 USA Blue Book, testing supplies 2,259.43 Verizon, data service 80.16 Wiegert Disposal, garbage service 60.00 Winterset Municipal Utilities, utilities 5,317.80 Winterset Oil Co, gasoline 86.57 DISTRIBUTION: Agriland FS Inc., gasoline 338.32 Breedings Hardware, hdw supplies 94.27 Card Services, camera monitoring 14.97 Carquest of Winterset, vehicle maint 4.49 CenturyLink, phone service 66.32 CINTAS First Aid & Safety, first aid supplies 130.91 City of Winterset, salaries 10,186.13 City of Winterset, salaries 8,398.32 Granite Telecommunications, phone service 32.48 Iowa One Call, locates 22.50 MidAmerican Energy, gas service 50.89 Municipal Supply Inc., line supplies 2,861.20 Van Wert Co, line supplies 1,783.28 Vanderpool Const Inc., emergency line repairs 6,875.00 Vermeer Sales & Services, equip repairs 49.11 Village Bootery, safety boots 264.00 Westrum Leak Detection, leak detection survey 2,200.00 Utility Board Meeting November 21, 2022 Wiegert Disposal, garbage service 30.00 Winterset Oil Co, gasoline 282.40 ACCOUNTING/COLLECTION: City of Winterset, reimb internal 1,381.91 City of Winterset, salaries 1,351.36 City of Winterset, salaries 799.00 Clearent LLC, CR/DB fees 3,454.13 JFW Technologies, annual maint 767.93 Postmaster, postage 127.68 Postmaster, postage 679.84 ADMINISTRATION: City of Winterset, benefits 3,774.77 City of Winterset, benefits 9,602.23 City of Winterset, reimb HRA expenses 3,344.84 City of Winterset, reimb internal 1,381.90 City of Winterset, salaries 2,266.62 City of Winterset, salaries 2,304.11 City of Winterset, transfer 1,190.00 IA Municipalities Workers Comp, work comp premium 2,635.49 Iowa Rural Water Assn, membership dues 375.00 Madison Co Chamber of Commerce, EVP contribution 156.25 Verizon, cellular service 41.37 Winterset Madisonian, pub 181.14 TRANSFERS: Water Revenue Bond Sinking Fund, transfer 54,932.50 Water System Improvement Fund, transfer 5,000.00 TOTAL REVENUE ELECTRIC: $505,424.29 WATER: $188,871.77 The date of the next regular meeting was set for 8:30 AM, Monday December 19 ,2022 at Light Plant. Being no further business, the Chairman declared the meeting was now adjourned. _______________________________ Gary Emmert, Chairman Attest: ____________________________________ Stephen Wesselmann, General Manager