Winterset Municipal Utilities Board of Trustees

Utility Board Meeting December 19, 2022 NOTICE AND CALL OF PUBLIC MEETING Government Body: Winterset Municipal Utilities Date of Meeting: December 19, 2022 Time of Meeting: 8:30 A.M. Place of Meeting: Electric Generation Plant, 321 N. 1st St. PUBLIC NOTICE IS HEREBY GIVEN the above-mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: AGENDA: 1. Call to order, roll call 2. Approval of agenda 3. Minutes of meetings 4. General Manager Report 5. Tom Leners, MCDG 6. Watershed discussion 7. Public hearing water rate increase 8. Approve Resolution #12192022 water rate increase 9. Approve Resolution #12192022A requiring counter signature 10. Approve Farabee Mechanical final payment generator contract 11. Water Superintendent Report 12. Electric Superintendent Report 13. Claims Added items for discussion… The Board of Trustees of the Winterset Municipal Utilities, Winterset, Iowa, met on December 19, 2022, in accordance with the above Notice & Call of Public Meeting. Chairman Gary Emmert called the meeting to order with the following members of the Board in attendance. PRESENT: Gary Emmert, Steve Montross, Wendy Frost ABSENT: None Others in attendance, Steve Benshoof, Utility Water Superintendent, Chuck Johnson, Utility Electric Superintendent, Mike Ham, and Tom Leners. Chairman Emmert asked for approval of the agenda. Trustee Frost moved the agenda be approved. Seconded by Trustee Montross. On a voice vote the motion carried. Chairman Emmert stated the minutes from the November 21, 2022 meeting had been provided to the board. Trustee Frost moved to approve the minutes. Seconded by Trustee Montross. On a voice vote the motion carried. Mr. Wesselmann was asked to give his report to the board. Mr. Wesselmann stated he worked with Mr. Benshoof on training. Mr. Wesselmann reported he worked on water rate increase resolution and counter signature resolution. Chairman Emmert asked Mr. Leners to give his report on the MCDG. Mr. Leners reported on his monthly activities and discussed possible development opportunities with the board. Chairman Emmert asked for a report on the watershed. Mr. Streeter was not in attendance. Chairman Emmert stated that he would entertain a motion to open the public hearing for the Water rate increase. Trustee Montross moved to open the public hearing for the water rate increase, and it was seconded by Trustee Frost. Roll call vote: Utility Board Meeting December 19, 2022 AYES: Frost, Montross, Emmert NAYS: None Chairman stated that the meeting was now open to public comments on the water rate increase. The General Manager, Stephen Wesselmann, reported no written comments regarding the rate increase had been received. There was a brief discussion on the proposed water rate increase. Being no additional comments Trustee Montross moved to close the public hearing. Seconded by Trustee Frost. Roll call vote: AYES: Frost, Montross, Emmert NAYS: None Following discussion, Trustee Montross introduced the following resolution and moved for its adoption. Trustee Frost seconded the motion. On roll vote: AYES: Frost, Montross, Emmert NAYS: None Whereupon the Chairman declared the following resolution was duly adopted RESOLUTION # 12192022 RESOLUTION MAKING CHANGES TO THE WINTERSET MUNICIPAL WATER UTILITY USAGE RATES WHEREAS the governing body of said city utility may establish, impose, adjust and provide for the collection of rates and charges to produce gross revenues at least sufficient to pay the expenses of operation and maintenance of the city utility and WHERAS the Board of Trustees of the Winterset Municipal Utilities has reviewed the expenses of the operation and maintenance and existing rates of the municipal water utility NOW THEREFORE BE IT RESOLVED by the Board of Trustees of the Winterset Municipal Utilities to make adjustments in the Water Utility rates as follows: 0 – 100 cu. ft. $ 14.77 minimum charge next 400 cu. ft. $ 9.22 per 100 cu. ft. next 500 cu. ft. $ 8.47 per 100 cu. ft. next 1,000 cu. ft. $ 8.11 per 100 cu. ft. next 48,000 cu. ft. $ 8.11 per 100 cu. ft. over 50,000 cu. ft. $ 8.11 per 100 cu. ft. A surcharge, of $18.00 per month, will be placed on each water service meter connected to the WMU water system, which is considered an active account. Rate increase to be effective for the billing due on January 15, 2023. PASSED AND APPROVED this 19th day of December 2022. _________________________ Gary Emmert, Chairman Attest: ____________________________ Stephen Wesselmann, General Manager Chairman Emmert asked Mr. Wesselmann to address the next agenda item, Resolution 12192022A Requiring Countersignature on Checks over $10,000 and other Authorized Signatures. Mr. Wesselmann stated that due to the hiring of the new General Manager, a new resolution was needed with his name included for countersignature on our checks. Trustee Montross introduced the following resolution and moved for its adoption. Trustee Frost seconded the motion. On roll vote: AYES: Frost, Montross, Emmert Utility Board Meeting December 19, 2022 NAYS: None Whereupon the Chairman declared the following resolution was duly adopted RESOLUTION #12192022A RESOLUTION REQUIRING COUNTERSIGNATURE ON CHECKS OVER $10,000, AND OTHER AUTHORIZED SIGNATORIES. WHEREAS checks over $10,000 should be prepared and signed by one individual and the supporting documentation made available along with the check to a second independent individual for review and countersignature NOW THEREFORE BE IT RESOLVED by the Board of Trustees of the Winterset Municipal Utilities as follows: Section 1. All checks will be prepared and signed by Steve Benshoof, the General Manager of the Winterset Municipal Utilities. Section 2. The checks over $10,000 and supporting documentation will be made available to another authorized signatory, Andrew Barden or Cindy Bush, for review for either one of their countersignatures. Section 3. The checks and supporting documentation may be made available to another authorized signatory, Andrew Barden or Cindy Bush, for review for either one of their signatures, in the absence of the General Manager. Section 4. All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. Effective January 1,2023 Passed and approved this 19th day of December 2022. _________________________________ Gary Emmert, Chairman Attest: ________________________________ Stephen Wesselmann, General Manager Chairman Emmert asked Mr. Wesselmann to address the next agenda item, Farabee Mechanical final payment. Mr. Wesselmann stated he received a final pay request from Farabee Mechanical in the amount of $55,614.95. Trustee Frost moved to approve the pay request. Trustee Montross seconded the motion. On a voice vote the motion carried. Mr. Ham was asked to give his report on the water department. Mr. Ham reported that they had repaired a hydrant valve on 10th St. Mr. Ham stated that they had repaired a water main break on south 4th Ave. and replaced 2 service lines. Mr. Ham reported that he is continuing to work on the lead service line inventory report. Mr. Johnson was asked to give his report on the electric department. Mr. Johnson stated that they had installed a few new house services. Mr. Johnson reported that HKS is finishing up the control panels at the light plant. Mr. Johnson stated that the ct’s have been replaced in the old cat engines. Mr. Johnson reported that he has ordered supplies for next summer’s projects. Chairman Emmert stated that Trustee Montross had reviewed the claims. Trustee Montross moved to approve the following list of claims. Seconded by Trustee Frost. Roll call vote: AYES: Emmert, Montross, Frost NAYS: None UTILITIES ELECTRIC PLANT: Affiliated Steam Equipment Co, shipping/restocking 73.99 Breedings Hardware, shipping 13.11 Card Services, camera monitoring 29.94 Utility Board Meeting December 19, 2022 CenturyLink, phone service 221.98 CINTAS First Aid & Safety, first aid supplies 105.93 City of Winterset, salaries 1,319.51 City of Winterset, salaries 1,623.86 Crystal Clear Water, safety supplies 1.83 Force Fitters, safety clothes 365.20 Granite Telecommunications, phone service 103.94 MidAmerican Energy, gas service 540.83 SIMECA, purchase power 231,133.08 Wiegert Disposal, garbage service 36.75 DISTRIBUTION: Breedings Hardware, hdw supplies 94.62 Card Services, camera monitoring 29.95 Carquest of Winterset, batteries 32.06 CenturyLink, phone service 66.48 City of Winterset, salaries 18,477.42 City of Winterset, salaries 18,545.94 Granite Telecommunications, phone service 32.49 Iowa One Call, locates 26.55 VanWert Co, line supplies 2,711.49 WESCO, line supplies 207.19 Wiegert Disposal, garbage service 30.00 Winterset Oil Co, gasoline 1,175.43 ACCOUNTING/COLLECTION: Brooke Martin, deposit refund/interest 125.63 City of Winterset, reimb internal 3,352.52 City of Winterset, reimb sewer/reimb garbage 16,087.80 City of Winterset, salaries 1,236.20 City of Winterset, salaries 1,559.43 Clearent LLC, CR/DB fees 3,096.37 Clearent LLC, CR/DB fees 3,456.90 Emily Walton, deposit refund/interest 125.63 F & M State Bank, deposit slips 43.69 Jared Loughman, deposit refund/interest 126.26 Jordan Ball, deposit refund/interest 126.26 Kelly Burkett, deposit refund/interest 126.89 Lisa Even, deposit refund/interest 125.63 Morgan Green, deposit refund/interest 128.78 Noah Atkinson, deposit refund/interest 125.63 Postmaster, postage 124.49 Postmaster, postage 678.62 Thomas F Kelley, deposit refund/interest 126.26 Winterset Municipal Utilities, utilities 839.19 ADMINISTRATION: American Public Power Assn, membership dues 3,204.89 City of Winterset, benefits 10,468.70 City of Winterset, benefits 3,929.81 City of Winterset, reimb HRA expenses 1,529.35 City of Winterset, reimb internal 3,352.52 City of Winterset, salaries 2,266.60 City of Winterset, salaries 2,304.11 City of Winterset, transfer 16,810.00 CRISP, toys/food pantry donation 4,000.00 IA Municipalities Workers Comp, work comp premium 1,883.99 Madison CO Chamber of Commerce, EVP contribution 468.75 Verizon, cellular service 41.38 Water Fund, reimb utilitie4s 5,787.40 Winterset Madisonian, pub 116.83 SALES: Brian Witmer, refund 61.73 TRANSFERS: Electric Revenue Bond Sinking Fund, transfers 27,281.67 Electric System Improvement Fund, transfers 5,500.00 ELECTRIC SYSTEM IMPROVEMENT FUND PLANT: Farabee Mechanical Inc., transformers 1,740.75 ELECTRIC REVENUE OND SINKING FUND DEBT SERVICE: UMB Bank NA, reg fee 250.00 Utility Board Meeting December 19, 2022 WATER PLANT: Breedings Hardware, hdw supplies 61.88 Calgon Carbon Corporation, chemicals 2,094.29 Card Services, camera monitoring 29.83 Chem-Sult Inc., chemicals 1,367.40 CINTAS First Aid Safety, first aid supplies 325.70 City of Winterset, salaries 9,394.76 City of Winterset, salaries 9,565.32 DPC Industries Inc., chemicals 1,472.22 Granite Telecommunications, phone service 193.70 Hach Co, lab testing 657.74 Hughes Network Systems LLC, internet service 250.92 Quality Car Care, vehicle repairs 330.23 State Hygienic Laboratory, lab testing 320.00 USA Blue Book, testing supplies 1,104.29 Verizon, data service 80.16 Wiegert Disposal, garbage service 60.00 Winterset Municipal Utilities, utilities 5,787.40 DISTRIBUTION: Agriland FS Inc. gasoline 511.60 Bomgaars, safety clothes 88.98 Breedings Hardware, hdw supplies/tools 200.44 Brittains Std Parts, battery/hydraulic fluid 345.97 CenturyLink, phone service 66.48 City of Winterset, salaries 8,319.87 City of Winterset, salaries 9,115.58 Granite Telecommunications, phone service 32.48 Iowa One Call, locates 26.55 Martin Marietta Agg, rock 122.69 MidAmerican Energy, gas service 205.79 Vanderpool Construction Inc., line repairs 3,237.50 Wiegert Disposal, garbage service 30.00 Winterset Oil Co, gasoline 450.59 ACCOUNTING/COLLECTION: City of Winterset, reimb internal 3,352.52 City of Winterset, salaries 1,236.20 City of Winterset, salaries 1,559.43 Clearent LLC, CR/DB fees 3,096.36 Clearent LLC, CR/DB fees 3,456.91 F & M State Bank, deposit slips 43.68 Postmaster, postage 124.48 Postmaster, postage 678.61 ADMINISTRATION: City of Winterset, reimb internal 3,352.53 City of Winterset, reimb HRA expenses 1,529.34 City of Winterset, salaries 2,304.11 City of Winterset, benefits 3,674.23 City of Winterset, salaries 2,266.62 City of Winterset, benefits 9,438.24 City of Winterset, transfer 1,190.00 IA Municipalities Workers Comp, work comp premium 2,635.48 Madison CO Chamber of Commerce, EVP contribution 156.25 Verizon, cellular service 41.37 Winterset Madisonian, pub 116.83 TRANSFERS: Water Revenue Bon Sinking Fund, transfer 54,932.50 Water System Improvement Fund, transfer 5,000.00 TOTAL REVENUE ELECTRIC: $473,794.53 WATER: $215,310.61 Utility Board Meeting December 19, 2022 The date of the next regular meeting was set for 8:30 AM, Monday January 16,2023 at Light Plant. Being no further business, the Chairman declared the meeting was now adjourned. _______________________________ Gary Emmert, Chairman Attest: ____________________________________ Stephen Wesselmann, General Manager