Winterset Municipal Utilities Board of Trustees

Government Body: Winterset Municipal Utilities Date of Meeting: October 16th, 2023 Time of Meeting: 11:45 A.M. Place of Meeting: Electric Generation Plant, 321 N. 1st St. PUBLIC NOTICE IS HEREBY GIVEN the above-mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: AGENDA: 1. Call to order, roll call 2. Approval of agenda 3. Minutes of meetings 4. General Manager Report 5. Tom Leners, MCDG 6. Watershed discussion 7. Approve Resolution #10162023 participating in State of Iowa Setoff Program 8. Budget discussion 9. Water Superintendent Report 10. Electric Superintendent Report 11. Claims Added items for discussion… The Board of Trustees of the Winterset Municipal Utilities, Winterset, Iowa, met on October 16th, 2023, in accordance with the above Notice & Call of Public Meeting. Trustee Montross called the meeting to order with the following members of the Board in attendance. PRESENT: Steve Montross, Gary Emmert ABSENT: Wendy Frost Others in attendance, Mike Ham, Utility Water Superintendent, Chuck Johnson, Utility Electric Superintendent, Tom Leners. Vice Chairman Montross asked for approval of the agenda. Trustee Emmert moved to approve the agenda as set forth in the Notice and Call. Seconded by Trustee Montross. On a voice vote the motion carried. Vice Chairman Montross stated the minutes from the September 18th, 2023, meeting had been provided to the Board. Trustee Montross moved to approve the minutes. Seconded by Trustee Emmert. On a voice vote the motion carried. Mr. Benshoof was asked to give his report to the Board. Mr. Benshoof reported that he has been working on the 2023 budget re-estimate. Mr. Benshoof stated that he has been working with Mr. Ham and Mr. Johnson on the 2024 budget. Mr. Benshoof discussed investment opportunities for the Utility. Vice Chairman Montross asked Mr. Leners to give his report on the MCDG. Mr. Leners reported on his monthly activities and discussed possible development opportunities with the Board. Vice Chairman Montross asked for a report on the watershed. Mr. Palmer was unable to attend the meeting and he will have a report next month. Vice Chairman Montross asked Mr. Benshoof to address the next agenda item, approve Resolution # 10162023 participating in State of Iowa Setoff Program. Following discussion, Trustee Emmert introduced the Resolution APPROVING PARTICIPATION IN THE STATE OF IOWA INCOME SETOFF PROGRAM and moved for its adoption. Trustee Montross seconded the motion. On roll call vote Board Members voted as follows:  AYES: Montross, Emmert NAYS: None RESOLUTION # 10162023 RESOLUTION APPROVING PARTICIPATION IN THE STATE OF IOWA INCOME SETOFF PROGRAM WHEREAS, Winterset Municipal Utilities recognizes the importance of efficient and effective debt collection processes; WHEREAS, pursuant to Iowa Code Section 8A.504 the State of Iowa Department of Administrative Services, State Accounting Enterprise (DAS-SAE) previously established a procedure to collect against any claim owed to an individual or business by a state agency and apply the money owed to that individual or business against the debt owed by that individual or business to a City or other government agency, which procedure has been known as the “Income Offset Program”; WHEREAS, Winterset Municipal Utilities has been participating in the State of Iowa Income Offset Program operated by the Department of Administrative Services. WHEREAS, the State of Iowa Income Offset Program has proven to be an effective and valuable tool to Winterset Municipal Utilities in recovering outstanding debts owed to it by individuals and businesses for utility services. WHEREAS, in accordance with House File 2565, effective November 13, 2023, the State of Iowa Setoff Program will be administered by the Iowa Department of Revenue (IDR), instead of the Department of Administrative Services (DAS); WHEREAS, there will not be a conversion of debts administered by the DAS Offset Program into the IDR Setoff Program; WHEREAS, the participation of Winterset Municipal Utilities in the Income Offset Program will terminate November 12, 2023; and, WHEREAS, to continue the recovery of outstanding debts through the IDR Setoff Program, Winterset Municipal Utilities must re-enroll and resubmit information to IDR. NOW, THEREFORE BE IT RESOLVED, Winterset Municipal Utilities hereby approves and authorizes the participation in the IDR Setoff Program. BE IT FURTHER RESOLVED that Winterset Municipal Utilities designates Steve Benshoof, General Manager, as the authorized representative to act on behalf of Winterset Municipal Utilities in all matters related to the IDR Setoff Program. BE IT FURTHER RESOLVED that Steve Benshoof, General Manager, is authorized to execute any necessary agreements, or other forms, required for participation in the IDR Setoff Program; and BE IT FURTHER RESOLVED that Steve Benshoof, General Manager, is authorized to take any and all actions necessary to facilitate the successful implementation of the IDR Setoff Program for purposes of continued recovery of outstanding debts owed to Winterset Municipal Utilities by individuals and business for utility services. Passed and Approved this 16th day of October 2023. _________________________________ Steve Montross, Vice Chairman Attest: ________________________________ Steve Benshoof, General Manager  Vice Chairman Montross asked Mr. Benshoof to address the next agenda item, budget discussion. Mr. Benshoof, Mr. Ham, and Mr. Johnson discussed short and long- term goals with the board and gave recommendations for the 2024 budget. Mr. Ham was asked to give his report on the Water Department. Mr. Ham stated that water meters have been installed at McDonalds. Mr. Ham reported that they helped Park & Rec repair a hydrant in the campground. Mr. Ham stated that they repaired a few curbstands and service line leaks. Mr. Ham reported that they verified bacteria tests and pressure tests for new development on W. Madison St. Mr. Johnson was asked to give his report on the Electric Department. Mr. Johnson stated that McDonalds service line is finished. Mr. Johnson reported that terminations for the underground project are almost finished. Mr. Johnson stated that they helped change out signal light electronics. Mr. Johnson discussed a power outage on the northwest side of town. Mr. Johnson presented the board with the electric rate study recommendation. Trustee Emmert stated that he had reviewed the claims. Trustee Emmert moved to approve the following list of claims. Seconded by Trustee Montross. On a voice vote the motion carried. AYES: Montross, Emmert NAYS: None UTILITIES ELECTRIC PLANT: Card Services, camera monitoring 32.09 CenturyLink, phone service 216.67 CINTAS First Aid & Safety, first aid supplies 171.45 City of Winterset, salaries 1,997.97 City of Winterset, salaries 2,013.47 Crystal Clear Water, safety supplies 38.80 MidAmerican Energy, gas service 266.46 SIMECA, purchase power 240,950.67 UnityPoint Clinic, CDL testing 42.00 Wiegert Disposal, garbage service 36.75 DISTRIBUTION: Bomgaars, batteries 131.14 Brittains Std Parts, hdw supplies 3.92 Card Services, camera monitoring 32.09 Carquest of Winterset, equip maintenance 121.95 CenturyLink, phone service 65.18 CINTAS First Aid & Safety, first aid supplies 115.77 City of Winterset, salaries 18,784.44 City of Winterset, salaries 18,954.82 Electrical Engineering & Equip., line supplies 2.40 Interstate Battery Center, battery/battery rebuild 88.85 Iowa One Call, locates 19.12 MidAmerican Energy, gas service 5.72 R & B Tire and Auto Inc., tires 1,070.00 Van Wert Co, line supplies 3,350.69 WESCO, line supplies 7,236.11 Wiegert Disposal, garbage service 30.00 Winterset Oil Co, gasoline 641.43 ACCOUNTING/COLLECTION: Alicia Doyle, deposit refund 125.00 Allendan Seed Co, deposit refund/interest 125.63 Andi Tallman, deposit refund/interest 125.63 Ayden Pugh, deposit refund/interest 126.76 Bailey Reed, deposit refund/interest 125.63 Carolyn Barber, deposit refund/interest 125.63 Casey Gray, deposit refund/interest 125.63 Christopher Lemon, deposit refund/interest 126.26 City of Winterset, reimb internal 203.62 City of Winterset, reimb sewer/reimb garbage 21,730.98 City of Winterset, salaries 1,612.02 City of Winterset, salaries 2,475.12 Clearent LLC, CR/DB fees 3,899.14 Clearent LLC, CR/DB fees 4,065.87 Colby Tibbitts, deposit refund/interest 125.63 Donald Bryant, deposit refund/interest 126.26 Francis Sadler, deposit refund/interest 126.26 Iowa Assn of Municipal Utilities, safety dues 2,195.54 Isaiah Fogle, deposit refund/interest 125.63 Julie Mann, deposit refund/interest 125.40 Kaitlyn Johnson, deposit refund 125.00 Kiley Ingle, deposit refund/interest 125.73 Nancy Earll, deposit refund 125.00 Postmaster, postage 146.34 Postmaster, postage 766.45 Ross Rethmeier, deposit refund/interest 126.26 Sandra Johnson, deposit refund/interest 125.63 Steve Smith, deposit refund/interest 126.89 Taylor Lincoln, deposit refund/interest 126.26 Tyler Gaskill, deposit refund/interest 126.26 Vanessa Blakley, deposit refund/interest 125.63 Winterset Municipal Utilities, deposit forf/interest forf 1,721.97 ADMINISTRATION: City of Winterset, benefits 11,490.63 City of Winterset, benefits 4,164.69 City of Winterset, reimb HRA 1,615.62 City of Winterset, reimb internal 203.62 City of Winterset, salaries 2,258.93 City of Winterset, salaries 2,296.43 City of Winterset, transfer 16,810.00 IA Municipalities Workers Comp, work comp premium 1,583.40 Madison CO Chamber of Commerce, EVP contribution 468.75 Water Fund, reimb utilities 4,154.00 Winterset Madisonian, pub 77.38 ELECTRIC REVNUE BOND SINKING FUND DEBT SERVICE: American State Bank, bond payment/interest 95,690.00 Electric Revenue Bond Sinking Fund, transfer 27,281.67 Electric System Improvement Fund, transfer 5,500.00 ELECTRIC SYSTEM IMPROVEMENT FUND DISTRIBUTION: Border States Electric Supply, line supplies 4,017.50 WESCO, line supplies 41,743.38 WATER PLANT: Agriland FS Inc., gasoline 302.25 Calgon Carbon Corporation, chemicals 2,094.29 Card Services, camera monitoring 31.01 Chem-Sult Inc., chemicals 17,489.59 City of Winterset, salaries 5,574.63 City of Winterset, salaries 9,741.60 DPC Industries Inc., chemicals 1,572.22 Hach Company, lab testing 438.00 Hughes Network Systems LLC, internet service 250.92 IA Dept of Natural Resources, annual fee 115.00 Metering & Technology Solution, plant meter 1,092.00 Quill.com, office supplies 292.00 Regenerative Environmental, watershed coordinator 502.40 State Hygienic Laboratory, lab testing 596.00 UnityPoint Clinic, CDL testing 42.00 USA BlueBook, testing supplies 1,325.49 Verizon, data service 80.16 Wiegert Disposal, garbage service 60.00 Winterset Municipal Utilities, utilities 2,934.00 Winterset Oil Co, gasoline 91.01 DISTRIBUTION: Agriland FS Inc., gasoline 302.25 Bomgaars, hdw supplies 34.36 CenturyLink, phone service 65.18 CINTAS First Aid & Safety, first aid supplies 106.63 City of Winterset, salaries 5,643.66 City of Winterset, salaries 7,951.66 Iowa One Call, locates 19.12 Metering & Technology Solution, line supplies 323.13 MidAmerican Energy, gas service 5.72 Quality Car Care, tire repairs 42.73 Wiegert Disposal, garbage service 30.00 Winterset Municipal Utilities, utilities 1,220.00 Winterset Oil Co, gasoline 91.02 ACCOUNTING/COLLECTION: City of Winterset, reimb internal 203.62 City of Winterset, salaries 1,612.03 City of Winterset, salaries 2,475.13 Clearent LLC, CR/DB fees 3,899.13 Clearent LLC, CR/DB fees 4,065.87 Postmaster, postage 146.34 Postmaster, postage 766.44 ADMINISTRATION: City of Winterset, benefits 3,206.40 City of Winterset, benefits 8,445.05 City of Winterset, reimb HRA 1,750.25 City of Winterset, reimb internal 203.61 City of Winterset, salaries 2,258.93 City of Winterset, salaries 2,296.43 City of Winterset, transfer 1,190.00 IA Municipalities Workers Comp, work comp premium 1,794.52 Madison Co Chamber of Commerce, EVP contribution 156.25 Winterset Madisonian, pub 77.37 TRANSFERS: Water Revenue Bond Sinking Fund, transfer 54,932.50 Water System Improvement Fund, transfer 5,000.00 TOTAL REVENUE ELECTRIC: $600,121.22 WATER: $253,973.87 The date of the next regular meeting was set for 8:30 AM, Monday November 6th, 2023, at Light Plant. Being no further business, the Vice Chairman declared the meeting was now adjourned. Steve Montross, Vice Chairman Attest: ____________________________________ Steve Benshoof, General Manager