Winterset Municipal Utilities Board of Trustees

NOTICE AND CALL OF PUBLIC MEETING Government Body: Winterset Municipal Utilities Date of Meeting: November 20, 2023 Time of Meeting: 8:30 A.M. Place of Meeting: Electric Generation Plant, 321 N. 1st St. PUBLIC NOTICE IS HEREBY GIVEN the above-mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: AGENDA: 1. Call to order, roll call 2. Approval of agenda 3. Minutes of meetings 4. General Manager Report 5. Tom Leners, MCDG 6. Watershed discussion 7. Public hearing CY 2024 budget 8. Resolution #11202023 approval CY 2024 budget 9. Water Superintendent Report 10. Electric Superintendent Report 11. Claims Added items for discussion… The Board of Trustees of the Winterset Municipal Utilities, Winterset, Iowa, met on November 20, 2023, in accordance with the above Notice & Call of Public Meeting. Chairman Wendy Frost called the meeting to order with the following members of the Board in attendance. PRESENT: Gary Emmert, Steve Montross, Wendy Frost ABSENT: None Others in attendance, Mike Ham, Utility Water Superintendent, Chuck Johnson, Utility Electric Superintendent, Tom Leners, and Tim Palmer. Chairman Frost asked for approval of the agenda. Trustee Emmert moved the agenda be approved. Seconded by Trustee Montross. On a voice vote the motion carried. Chairman Frost stated the minutes from the October 16th and November 6, 2023 meetings had been provided to the Board. Trustee Emmert moved to approve the minutes. Seconded by Trustee Montross. On a voice vote the motion carried. Mr. Benshoof was asked to give his report to the Board. Mr. Benshoof stated that he has been working on the 2024 budget. Mr. Benshoof reported that he has been working on putting bad debt into the new State of Iowa Setoff Program. Mr. Benshoof discussed the rental house at the lake. Mr. Benshoof discussed the policy for repairing water main breaks. Chairman Frost asked Mr. Leners to give his report on the MCDG. Mr. Leners reported on his monthly activities and discussed possible development opportunities with the Board.  Chairman Frost asked for a report on the watershed. Mr. Palmer stated that he has been in contact with several landowners in the Watershed. Mr. Palmer discussed possible future projects and how they could affect the lake. Chairman Frost stated that she would entertain a motion to open the public hearing for the 2024 Budget. Trustee Montross moved to open the public hearing for the 2024 Budget, and it was seconded by Trustee Emmert. Roll call vote: AYES: Frost, Montross, Emmert NAYS: None Chairman Frost stated that the meeting was now open to public comments on the CY 2024 Utility Budget. The General Manager, Steve Benshoof, reported no written comments regarding the budget had been received. There was a brief discussion on the proposed budget. Being no additional comments Trustee Emmert moved to close the public hearing. Seconded by Trustee Montross. Roll call vote: AYES: Frost, Montross, Emmert NAYS: None Following discussion, Trustee Montross introduced the following resolution and moved for its adoption. Trustee Emmert seconded the motion. On roll vote: AYES: Frost, Montross, Emmert NAYS: None Whereupon the Chairman declared the following resolution was duly adopted RESOLUTION #11202023 ADOPTING THE BUDGET FOR CALENDAR YEAR ENDING 12/31/24 BE IT RESOLVED by the Winterset Municipal Utilities Board of Trustees: SECTION 1. The budget for calendar year ending 12/31/24 as set forth in the Adopted Budget Summary and in the detailed budget in support thereof showing the estimated revenues and expenditures for said budget year in accordance with the summary and details as adopted. PASSED AND APPROVED this 20th day of November 2023 Wendy Frost, Chairman Steve Benshoof, General Manager Mr. Ham was asked to give his report on the Water Department. Mr. Ham reported that they had flushed hydrants. Mr. Ham stated that they had repaired a couple of service lines and water main leaks. Mr. Ham reported that they had been working on the rental house. Mr. Ham stated that they had repaired a few curbstands and replaced several meters. Mr. Johnson was asked to give his report on the Electric Department. Mr. Johnson reported that they have been working on terminations for the underground project. Mr. Johnson stated that helped change out the new signal light electronics. Mr. Johnson reported that the engines have been tested for DNR and EPA, which is required every 5 years. Mr. Johnson stated that the Christmas decorations have been installed on the square.  Chairman Frost stated that she had reviewed the claims. Trustee Frost moved to approve the following list of claims. Seconded by Trustee Montross. Roll call vote: AYES: Emmert, Montross, Frost NAYS: None UTILITIES ELECTRIC PLANT: Card Services, camera monitoring 64.18 CenturyLink, phone service 226.25 CINTAS First Aid & Safety, first aid supplies 351.92 City of Winterset, salaries 2,332.51 City of Winterset, salaries 2,571.87 Crystal Clear Water, safety supplies 18.82 IA Division of Labor, boiler inspection 40.00 Iowa Fire Equipment CO, extinguisher repairs 277.00 Madison CO Health Care System, CDL testing 43.00 MidAmerican Energy, gas service 350.84 SIMECA, purchase power 202,489.44 UnityPoint Clinic, CDL testing 42.00 Van Wert Co, line supplies 3,331.01 Wiegert Disposal, garbage service 36.75 DISTRIBUTION: Breedings Hardware, hdw supplies/tools 404.92 Brittains Std Parts, hdw supplies 11.76 Carquest of Winterset, hdw supplies 30.45 CCP Industries Inc., cleaning supplies/safety supplies 472.54 Central Iowa Power Cooperative, marketing program 292.00 CenturyLink, phone service 67.05 CINTAS First Aid & Safety, first aid supplies 155.45 City of Winterset, salaries 18,380.91 City of Winterset, salaries 18,465.38 Ditch Witch-Iowa Inc., equip repairs 1,122.79 Echo Group Inc., line supplies 229.73 Edison Lighting Supply, streetlights 310.87 Iowa Assn of Municipal Utilities, energizers 576.36 Iowa Fire Equipment Co, extinguisher repairs 507.50 Iowa One Call, locates 15.08 MidAmerican Energy, gas service 51.05 R & B Tire Auto Inc., equip repairs 139.10 South Central Iowa Landfill, landfill fees 46.00 T & R Electric, transformers 15,984.44 Van Wert Co, line supplies 1,320.10 WESCO, line supplies 3,377.16 Wiegert Disposal, garbage service 30.00 Winterset Oil Co, gasoline 755.81 ACCOUNTING/COLLECTION: Alan Rowland, deposit refund/interest 128.35 Beyanna Howes, deposit refund/interest 125.63 Chelsie Neuenkirk, deposit refund/interest 125.63 City of Winterset reimb internal 2,920.30 City of Winterset, reimb sewer/reimb garbage 21,591.38 City of Winterset, salaries 1,493.73 City of Winterset, salaries 2,062.42 Clearent LLC, CR/DB fees 3,405.96 Danielle Conard, deposit refund/interest 79.56 Freedom Eagle Security LLC, deposit refund/interest 126.26 Jerry Cole, deposit refund/internet 125.63 Karen Wood, deposit refund/interest 125.88 Kimberly Dunkerson, deposit refund/interest 126.36 Lauren DeWitt, deposit refund/interest 126.26 Postmaster, postage 114.17 Postmaster, postage 756.40 Randall Davenport, deposit refund/interest 125.63 Saralee Sickles, deposit refund/interest 126.26 Tammy Willett, deposit refund/interest 125.63 Wesley Morrison, deposit refund/interest 126.26 Winterset Municipal, deposit forf/interest forf 1,390.58 ADMINISTRATION: City of Winterset reimb internal 2,920.30 City of Winterset, benefits 11,446.84 City of Winterset, benefits 4,145.28 City of Winterset, reimb HRA exp 1,844.82 City of Winterset, salaries 2,258.93 City of Winterset, salaries 2,296.43 City of Winterset, transfer 16,810.00 IA Municipalities Workers Comp, work comp premium 1,583.40 Madison Co Chamber of Commerce, EVP contribution 468.75 Water Fund, reimb utilities 4,115.80 Winterset Madisonian, pub 134.08 TRANSFER: Electric Revenue Bond sinking, transfer 27,278.34 Electric System Improvement, transfer 5,500.00 DEBT SERVICE: UMB Bank NA, reg fee 208.33 DISTRIBUTION: DeWild Grant Reckert & Assoc, engineer fees 19,450.00 WESCO, transformer 4,923.05 SALES: Becky Dillinger, refund 21.52 Matthew Haffnew, refund 20.49 Justin Hope, refund 27.04 WATER PLANT: Agriland FS Inc., gasoline/LP regulator 1,357.61 Breedings Hardware, postage/house repairs/hdw supplies 914.92 Brittains Std Parts, hdw supplies 21.30 Calgon Carbon Corp, chemicals 4,188.58 Card Services, camera monitoring/software/tools 457.94 CCP Industries Inc., safety supplies/paper products 199.52 Chem-Sult Inc., chemicals 13,204.03 CINTAS First Aid & Safety, first aid supplies 333.00 City of Winterset, salaries 4,547.58 City of Winterset, salaries 8,788.14 DPC Industries Inc., chemicals 1,572.22 Hughes Network Systems LLC, internet service 250.92 Iowa Fire Equipment Co, extinguisher repairs 218.50 Iowa Rural Water Assn, member dues 405.00 Madison CO Extension Office, certification 90.00 Powernet, long distance 59.09 State Hygienic Laboratory, lab testing 237.00 USA Blue Book, testing supplies 1,160.56 Verizon, data service 80.16 Wiegert Disposal, garbage service 60.00 Winterset Municipal Utilities, utilities 2,914.80 Winterset Oil Co, gasoline 154.42 DISTRIBUTION: Agriland FS Inc., gasoline 233.63 Breedings Hardware, hdw supplies/tools/marking flags 537.31 Brittains Std Parts, hdw supplies 21.30 Card Services, reg 300.00 CenturyLink, phone service 67.05 CINTAS First Aid & Safety, first aid supplies 145.19 City of Winterset, salaries 10,391.22 City of Winterset, salaries 6,424.36 Iowa One Call, locates 15.08 John Deere Financial, hdw supplies 4.02 MidAmerican Energy, gas service 51.04 Municipal Supply Inc., line supplies 1,571.36 Quality Car Care, truck maintenance 495.69 Van Wert Co, line supplies 1,002.09 Wiegert Disposal, garbage service 30.00 Winterset Municipal Utilities, utilities 1,201.00 Winterset Oil Co, gasoline 154.41 ACCOUNTING/COLLECTION: City of Winterset reimb internal 2,920.30 City of Winterset, salaries 1,493.75 City of Winterset, salaries 2,062.43 Clearent LLC, CR/DB fees 3,405.95 Postmaster, postage 174.16 Postmaster, postage 756.40 ADMINISTRATION: City of Winterset reimb internal 2,920.28 City of Winterset, reimb HRA exp 1,998.55 City of Winterset, salaries 2,258.93 City of Winterset, benefits 8,626.26 City of Winterset, salaries 2,296.43 City of Winterset, benefits 3,155.73 City of Winterset, transfers 1,190.00 IA Municipalities Workers Comp, work comp premium 1,794.52 Madison CO Chamber of Commerce, EVP contribution 156.25 Winterset Madisonian, pub 134.09 TRANSFERS: Water Revenue Bond Sinking Fund, transfer 54,932.50 Water System Improvement Fund, transfer 5,000.00 TOTAL REVENUE ELECTRIC: $571,464.89 WATER: $232,914.14 The date of the next regular meeting was set for 8:30 AM, Monday December 18th, 2023, at the Light Plant. There being no further business, the Chairman declared the meeting was now adjourned. _______________________________ Wendy Frost, Chairman Attest: ____________________________________ Steve Benshoof, General Manager