Winterset Municipal Utilities Board of Trustees

NOTICE AND CALL OF PUBLIC MEETING Government Body: Winterset Municipal Utilities Date of Meeting: December 18th, 2023 Time of Meeting: 8:30 A.M. Place of Meeting: Electric Generation Plant, 321 N. 1st St. PUBLIC NOTICE IS HEREBY GIVEN the above-mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: AGENDA: 1. Call to order, roll call 2. Approval of agenda 3. Minutes of meetings 4. General Manager Report 5. Tom Leners, MCDG 6. Watershed discussion 7. Huff pay estimate #3 approval 8. Water Superintendent Report 9. Electric Superintendent Report 10. Claims 11. Union discussion, Closed session pursuant to State of Iowa Chapter 21.5 subparagraph 1C Added items for discussion… The Board of Trustees of the Winterset Municipal Utilities, Winterset, Iowa, met on December 18th, 2023, in accordance with the above Notice & Call of Public Meeting. Chairman Wendy Frost called the meeting to order with the following members of the Board in attendance. PRESENT: Gary Emmert, Steve Montross, Wendy Frost ABSENT: None Others in attendance, Mike Ham, Utility Water Superintendent, Chuck Johnson, Utility Electric Superintendent. Chairman Frost asked for approval of the agenda. Trustee Montross moved the agenda be approved. Seconded by Trustee Emmert. On a voice vote the motion carried. Chairman Frost stated the minutes from the November 20th, 2023, meeting had been provided to the Board. Trustee Emmert moved to approve the minutes. Seconded by Trustee Montross. On a voice vote the motion carried. Mr. Benshoof was asked to give his report to the Board. Mr. Benshoof reported that he has finished putting bad debt into the State of Iowa Setoff Program. Mr. Benshoof discussed the Rural Economic Development Loan & Grant Program. Mr. Benshoof discussed the lead service line guidelines and future plans for replacement. Chairman Frost asked for a report on the MCDG. Mr. Leners was unavailable and will have a report next month. Chairman Frost asked for a report on the watershed. Mr. Palmer was unavailable and will have a report next month.  Chairman Frost asked Mr. Benshoof to address the next agenda item, Huff Well pay request #3. Mr. Benshoof stated that he had received a pay request from Huff Well in the amount of $27,080 for the final phase of the industrial line underground project. Trustee Montross moved to approve the payment of $27,080 to Huff Well LLC. The motion was seconded by Trustee Emmert. On a voice vote the motion carried. Mr. Ham was asked to give his report on the Water Department. Mr. Ham reported that they repaired a main break on W. Lane and on E. Benton. Mr. Ham stated that they repaired a service line leak. Mr. Ham reported that they made a few repairs to the rental house. Mr. Ham reported that the annual distribution leak detection survey had been completed. Mr. Johnson was asked to give his report on the Electric Department. Mr. Johnson reported that all the terminations for the industrial line underground project have been completed. Mr. Johnson stated that the electronics for the three older Cat generators have been updated. Mr. Johnson reported that they have installed a few new house services. Mr. Johnson stated that they have hired Curtis Nelson for the Electric Plant Operator/Mechanic position. Trustee Montross stated that he had reviewed the claims. Trustee Montross moved to approve the following list of claims. Seconded by Trustee Emmert. Roll call vote: AYES: Emmert, Montross, Frost NAYS: None UTILITIES ELECTRIC PLANT: Breedings Hardware, shipping/hdw supplies 59.48 Card Services, camera monitoring/line supplies 1,163.57 CenturyLink, phone service 226.25 CINTAS, First Aid & Safety, first aid supplies 114.49 City of Winterset, salaries 1,670.78 City of Winterset, salaries 1,837.29 Crystal Clear Water, safety supplies 8.83 Granite3 Telecommunications, phone service 315.83 Iowa Utilities Board, annual assess 1,572.00 MidAmerican, Energy, gas service 1,475.53 SIMECA, purchase power 197,563.72 Skarshaug Testing Lab, glove 192.04 Wiegert Disposal, garbage service 36.75 DISTRIBUTION: Agrivision Equipment Group, equip repairs 408.60 Bomgaars, safety boots/Eyerly/Davis 444.03 Breedings Hardware, hdw supplies 56.47 Brittains Std Parts, oil/filters 127.04 Carquest of Winterset, vehicle supplies 96.36 CenturyLink, phone service 67.10 CINTAS First Aid & Safety, first aid supplies 139.86 City of Winterset, salaries 18,960.60 City of Winterset, salaries 19,281.99 Comprehensive Emission Service, emission testing 13,500.00 Ditch Witch-Iowa Inc., equip repairs 1,319.66 Echo Group Inc., line supplies 18.03 Force Fitters, safety clothes 2,524.69 Granite Telecommunications, phone service 873.13 Iowa One Call, locates 20.47 John Deere Financial, equip repairs 18.24 MidAmerican Energy, gas service 128.58 Pam Zivley, rebate 100.00 Quality Car Care, truck repairs 261.06 South Central Iowa Landfill, landfill fees 61.00 WESCO, line supplies 2,937.38 Wiegert Disposal, garbage service 30.00 Winterset Oil Co, gasoline/oil 2,620.87 ACCOUNTING/COLLECTION: City of Winterset, reimb internal 28.10 City of Winterset, reimb sewer/reimb garage 21,009.95 City of Winterset, salaries 1,814.32 City of Winterset, salaries 2,366.34 Jennifer Baughman, deposit refund/interest 130.67 Kevin Mountain, deposit refund/interest 125.63 Mark Hougham, deposit refund/interest 125.63 Oasis Wine & Spirits, deposit refund/interest 125.63 Postmaster, postage 762.92 Sandra Phillips, deposit refund/interest 125.63 Savanah Bryan, deposit refund/interest 125.63 Storey Kenworthy/Matt Parrott, billing envelopes 1,536.04 Tori Rogness, deposit refund/interest 125.63 Winterset Municipal Utilities, deposit forf/interest forf 755.84 ADMINISTRATION: City of Winterset, benefits 11,483.32 City of Winterset, benefits 4,205.24 City of Winterset, reimb HRA expenses 1,171.87 City of Winterset, reimb internal 28.10 City of Winterset, salaries 2,258.93 City of Winterset, salaries 2,296.43 City of Winterset, transferred 16,810.00 CRISP, shared dollars donation 3,000.00 IA Municipalities Workers Comp, work comp premium 1,583.40 Madison CO Chamber of Commerce, EVP contribution/lights contribution 2,968.75 National Pen Co LLC, pens 336.82 The Shopper, ads 500.38 Water Fund, reimb utilities 4,445.64 Winterset Madisonian, pub 100.19 SALES: Brittany Taylor, refund 93.46 Tyler Helm, refund 96.97 TRANSFERS: Electric Revenue Bond Sinking, transfer 27,278.34 Electric System Improvement, transfer 5,500.00 ELECTRIC SYSTEM IMPROVEMENT FUND DISTRIBUTION: Huff Well LLC, boring 27,080.00 WATER PLANT: 4D Grading LLC, service repairs 3,887.50 Agriland FS Inc., gasoline 297.00 Breedings Hardware, hdw supplies 214.96 Brittain Std Parts, battery 137.99 Calgon Carbon Corp, chemicals 2,094.29 Capital City Equipment Co, labor breaker 2,127.06 Card Services, camera monitoring/software/cert/plant light 165.43 Chem-Sult Inc., chemicals 11,668.75 CINTAS First Aid & Safety, first aid supplies 364.27 City of Winterset, salaries 12,161.56 City of Winterset, salaries 7,002.87 Corell Contractor Inc., storm riser 1,724.83 DPC Industries Inc., chemicals 1,472.22 Feld Fire, fit test facepiece 200.00 Granite Telecommunications, phone service 129.94 Hughes Network Systems LLC, internet service 250.92 USA Blue Book, chemicals/testing supplies 2,647.47 USA BlueBook, test supplies 623.85 Verizon, data service 80.16 Wiegert Disposal, garbage service 60.00 Winterset Municipal Utilities, utilities 3,259.24 Winterset Oil Co, gasoline 147.50 DISTRIBUTION: Agriland FS Inc., gasoline 297.00 Agrivision Equipment Group, equip repairs 358.43 Breedings Hardware, hdw supplies 218.95 CenturyLink, phone service 67.10 CINTAS First Aid & Safety, first aid supplies 122.69 City of Winterset, salaries 4,436.95 City of Winterset, salaries 7,775.91 Grainger Inc., pipe shut off tool 516.89 Granite Telecommunications, phone service 129.94 Iowa One Call, locates 20.47 John Deere Financial, equip repairs 102.95 Lincoln Concrete & Structures, street patches 3,000.00 Martin Mariette Agg, rock 785.82 MidAmerican Energy, gas service 128.57 MidAmerican Technologies Inc., connect lead/clips 165.00 Municipal Supply Inc., line supplies 2,863.84 Quality Car Care, truck tires 353.76 Van Wert Co, line supplies 1,121.68 Westrum Leak Detection, leak detection survey 2,200.00 Wiegert Disposal garbage service 30.00 Winterset Municipal Utilities, utilities 1,186.40 Winterset Oil Co, gasoline 147.50 ACCOUNTING/COLLECTION: City of Winterset, reimb internal 28.10 City of Winterset, salaries 1,814.34 City of Winterset, salaries 2,366.35 Postmaster, postage 762.91 Storey Kenworth/Matt Parrott, billing envelopes 1,536.04 ADMINISTRATION: City of Winterset, benefits 3,469.32 City of Winterset, benefits 8,639.22 City of Winterset, reimb HRA expenses 1,269.53 City of Winterset, reimb internal 28.12 City of Winterset, salaries 2,258.93 City of Winterset, salaries 2,296.43 City of Winterset, transfer 1,190.00 IA Municipalities Workers Comp, work comp premium 1,794.52 Madison Co Chamber of Commerce, EVP contribution 156.25 Winterset Madisonian, pub 100.19 TRANSFERS: Water Revenue Bond Sinking, transfer 54,932.50 Water System Improvement Fund, transfer 5,000.00 TOTAL REVENUE ELECTRIC: $468,382.08 WATER: $231,963.47 Trustee Montross moved the Board entered closed session to discuss Union negotiations, pursuant to Chapter 21.5 subparagraph 1C of the State of Iowa Code. Seconded by Trustee Emmert. Roll call vote: AYES: Montross, Frost, Emmert NAYS: None ABSENT: None Trustee Emmert moved to re-open the meeting. Seconded by Trustee Montross. Roll call vote:  AYES: Frost, Emmert, Montross NAYS: None ABSENT: None The date of the next regular meeting was set for 8:30 AM, Monday January 15th, 2024, at Light Plant. Being no further business, the Chairman declared the meeting was now adjourned. Wendy Frost, Chairman Attest: ____________________________________ Steve Benshoof, General Manager