Winterset Municipal Utilities Board of Trustees

NOTICE AND CALL OF PUBLIC MEETING Government Body: Winterset Municipal Utilities Date of Meeting: May 20th, 2024 Time of Meeting: 8:30 A.M. Place of Meeting: Electric Generation Plant, 321 N. 1st St. PUBLIC NOTICE IS HEREBY GIVEN the above-mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: AGENDA: 1. Call to order, roll call 2. Approval of agenda 3. Minutes of meetings 4. General Manager Report 5. Ryan Marquardt, MCDG 6. Watershed discussion 7. Project planning discussion 8. Water Superintendent Report 9. Electric Superintendent Report 10. Claims Added items for discussion… The Board of Trustees of the Winterset Municipal Utilities, Winterset, Iowa, met on May 20th, 2024, in accordance with the above Notice & Call of Public Meeting. Chairman Wendy Frost called the meeting to order with the following Members of the Board in attendance. PRESENT: Steve Montross, Wendy Frost, Gary Emmert ABSENT: None Others in attendance, Evan Kuhns, Asst. Utility Water Superintendent, Chuck Johnson, Utility Electric Superintendent, Ryan Marquardt. Chairman Frost asked for approval of the agenda. Trustee Emmert moved the agenda to be approved. Seconded by Trustee Montross. On a voice vote the motion carried. Chairman Frost stated the minutes from the April 15th, 2024, meeting had been provided to the Board. Trustee Montross moved to approve the minutes. Seconded by Trustee Emmert. On a voice vote the motion carried. Mr. Benshoof was asked to give his report to the Board. Mr. Benshoof reported that the 2023 audit has been completed but hasn’t received the final report. Mr. Benshoof stated that a CD for the Water Dept. has been renewed at 5.3% at Farmers and Merchants Bank. Mr. Benshoof discussed replacing the boat docks at Cedar Lake and is currently looking for grant opportunities. Mr. Benshoof discussed customer credit card use with the Board. The Board instructed Mr. Benshoof to look into adding a fee for credit card use for customers paying their utility bill. Chairman Frost asked for a report on the MCDG. Mr. Marquardt reported on his monthly activities and discussed possible development opportunities with the Board. Chairman Frost asked for a report on the watershed. Mr. Palmer was unavailable to attend this month. Mr. Benshoof was asked to address the next agenda item on project planning discussion. Mr. Benshoof discussed future electric projects including new substation, underground projects, and meter reading collections. Mr. Benshoof discussed future water projects including lead service line replacement and water main replacements. Mr. Benshoof stated that some water main replacements could be included with future street replacement projects. Mr. Benshoof discussed future recreation projects around Cedar Lake with the Board. After discussion, the Board decided that utility money would only be used for utility projects and improvements and no utility money would be used to fund recreation projects. Mr. Kuhns was asked to give his report on the Water Department. Mr. Kuhns reported that they flushed hydrants. Mr. Kuhns stated that Westrum has completed the leak detection survey on the distribution system. Mr. Kuhns reported that they have been busy with lead service line inventory. Mr. Kuhns stated that they helped Park & Rec replace a couple of hydrants in the campground. Mr. Kuhns reported that Logan Allen has passed his Grade II Distribution test and will be moved from Range 3, Step 3 to Range 3, Step 4. Mr. Johnson was asked to give his report on the Electric Department. Mr. Johnson reported that they have been replacing street light poles. Mr. Johnson stated that they are going to start working on putting the lake line underground. Mr. Johnson reported that they have fixed some equipment for Park & Rec and worked on the Code Enforcement car for the City. Trustee Frost stated that she had reviewed the claims. Trustee Frost moved to approve the following list of claims. Seconded by Trustee Montross. Roll call vote: AYES: Montross, Frost, Emmert NAYS: None UTILITIES ELECTRIC PLANT: Alexander Construction, sidewalk const 5,330.00 Card Services, camera monitoring 64.18 CenturyLink, phone service 224.24 Chem-Sult Inc., chemicals 166.33 CINTAS First Aid & Safety, safety supplies 118.77 City of Winterset, salaries 1,887.63 City of Winterset, salaries 1,972.80 City of Winterset, salaries 2,013.47 Crustal Clear Water, safety supplies 18.82 DeWild Grant Reckert & Assoc, engineer fees 2,889.00 MidAmerican Energy, gas service 888.10 SIMECA, purchase power 188,445.45 Tallgrass Archaeology LLC, professional services 2,333.10 Wiegert Disposal, garbage service 36.75 DISTRIBUTION: Bomgaars, tools 1,045.37 Breedings Hardware, truck equip/truck equip/cleaning supplies/lines supplies 953.82 Brittains Std Parts, equip maint 108.82 Carquest of Winterset, equip maint 182.95 CenturyLink, phone service 67.25 CINTAS, first aid supplies 123.70 City of Winterset, salaries 21,125.33 City of Winterset, salaries 21,228.36 City of Winterset, salaries 21,404.08 ECHO Group Inc., cable cutter/box wrench 1,263.43 Iowa Assn of Municipal Utilities, apprenticeship fee/safety dues/energizers 2,971.90 Iowa One Call, locates 20.70 Martin Marietta Agg, rock 417.87 MidAmerican Energy, gas service 120.71 Simon Welding Inc., welding/sheet metal/labor/bend conduits 254.78 South Central Iowa Landfill, landfill fees 79.00 Terex Services, seal kit 36.98 Van Wert Co, line supplies 783.24 WESCO, line supplies 170.14 Wiegert Disposal, garbage service 30.00 Winterset Oil Co, gasoline 541.97 ACCOUNTING/COLLECTION: Blake Martin, deposit refund/interest 125.63 Brianna Chavez, refund 300.00 City of Winterset, reimb internal 241.14 City of Winterset, reimb sewer/reimb garbage 26,165.26 City of Winterset, salaries 1,508.81 City of Winterset, salaries 1,556.05 City of Winterset, salaries 2,112.77 Clearent LLC, CR/DB fees 3,195.41 Clearent LLC, CR/DB fees 4,052.72 Elizabeth Johnston, deposit refund/interest 125.63 Eric Reynolds, refund 75.27 Gary Heathcote, refund 57.96 Ian Price, deposit refund/interest 126.26 Jessica & Zachary Dierks, deposit refund/interest 125.63 Lewis Capps Jr. deposit refund/interest 127.62 Mary Lou Kellen, deposit refund/interest 125.63 Melissa & Bob Berry, deposit refund/interest 125.93 Nicole Rogers, deposit refund/interest 125.63 Paige Grooms, deposit refund/interest 125.93 Peter Loiler, deposit refund/interest 125.63 Postmaster, postage 772.54 Storey Kenworthy/Matt Parrott, purchase orders 81.19 Sydnee Chiri, deposit refund/interest 126.26 Virginia Williams, deposit refund/interest 125.63 Wayne Shafer, refund 37.70 Winterset Municipal Utilities, deposit forf/interest forf 1,854.81 ADMINISTRATION: City of Winterset, benefits 11,476.98 City of Winterset, benefits 4,537.88 City of Winterset, benefits 4,549.32 City of Winterset, reimb HRA expenses 2,883.78 City of Winterset, reimb internal 241.14 City of Winterset, salaries 2,258.93 City of Winterset, salaries 2,296.43 City of Winterset, salaries 2,296.43 City of Winterset, transfer 16,810.00 Madison Co Chamber of Commerce, EVP contribution 468.75 Water Fund, reimb utilities 6,237.40 Winterset Madisonian, pub 125.12 TRANSFERS: Electric Revenue Bond Sinking, transfer 27,278.34 Electric System Improvement, transfer 13,955.80 DISTRIBUTION: Echo Group Inc., alley project 160.76 WATER PLANT: Agriland FS Inc., gasoline 385.05 Breedings Hardware, house repairs/hdw supplies/safety supplies/tools 388.46 Brittains Std Parts, wiper blades 18.60 Calgon Carbon Corp, chemicals 4,188.58 Card Services, certification fee/equip repairs/software/camera monitoring 214.38 Casey Mutual Telephone Co, internet service 327.92 Chem-Sult Inc., chemicals 20,398.58 CINTAS, first aid supplies 308.86 City of Winterset, salaries 7,305.52 City of Winterset, salaries 8,065.72 City of Winterset, salaries 8,145.17 Consolidated Electrical Dist, clarifier valve kits 1,963.24 Electric Pump, services call/update sonicwall 780.00 Hach Co, service agreement 3,349.64 Powernet, long distance service 66.47 PVS DX Inc., chemicals 3,044.44 United States Plastic Corp, hdw supplies 34.53 USA Blue Bool, testing supplies/pump/discharge tubing 3,141.17 Verizon, data service 68.70 Wiegert Disposal, garbage service 60.00 Winterset Municipal Utilities, utilities 4,932.60 DISTRIBUTION: AECOM Technical Services Inc., computer modeling 9,561.68 Agriland FS Inc., gasoline 385.04 Breedings Hardware, hdw supplies/safety supplies/keys 172.68 CenturyLink, phone service 67.24 CINTAS, first aid supplies 108.50 City of Winterset, salaries 5,870.78 City of Winterset, salaries 7,311.32 City of Winterset, salaries 7,935.58 Iowa One Call, locates 20.70 MidAmerican Energy, gas service 120.71 Municipal Supply Inc., line supplies 624.00 United States Plastic Corp, mini valves for ragbrai 101.51 Westrum Leak Detection, leak survey 2,200.00 Wiegert Disposal, garbage service 30.00 Winterset Municipal Utilities, utilities 1,304.80 ACCOUNTING/COLLECTION: City of Winterset, reimb internal 241.14 City of Winterset, salaries 1,508.82 City of Winterset, salaries 1,556.07 City of Winterset, salaries 2,112.79 Clearent LLC, CR/DB fees 3,195.40 Clearent LLC, CR/DB fees 4,052.72 Postmaster, postage 772.54 Storey Kenworthy/Matt Parrott, purchase orders 81.18 ADMINISTRATION: American Water Works Assn, membership dues 430.00 City of Winterset, benefits 3,191.39 City of Winterset, benefits 3,206.07 City of Winterset, benefits 7,636.73 City of Winterset, reimb HRA expenses 3,124.11 City of Winterset, reimb internal 241.15 City of Winterset, salaries 2,258.93 City of Winterset, salaries 2,296.43 City of Winterset, salaries 2,296.43 City of Winterset, transfers 1,190.00 Madison Co Chamber of Commerce, EVP contribution 156.25 Winterset Madisonian, pub 125.10 TRANSFERS: Water Revenue Bond Sinking Fund, transfer 54,932.50 Water System Improvement Fund, transfer 5,000.00 UTILITIES TOTAL REVENUE ELECTRIC: $563,220.37 WATER: $213,316.71 The date of the next regular meeting is set for 8:30 AM, Monday, June 17th, 2024, at Light Plant. Being no further business, the Chairman declared the meeting was now adjourned. ______________________________ _ Wendy Frost, Chairman Attest: ____________________________________ Steve Benshoof, General Manager