Winterset Municipal Utilities Board of Trustees

NOTICE AND CALL OF PUBLIC MEETING Government Body: Winterset Municipal Utilities Date of Meeting: September 16th, 2024 Time of Meeting: 8:00 A.M. Place of Meeting: Electric Generation Plant, 321 N. 1st St. PUBLIC NOTICE IS HEREBY GIVEN the above-mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows: AGENDA: 1. Call to order, roll call 2. Approval of agenda 3. Minutes of meetings 4. General Manager Report 5. Ryan Marquardt, MCDG 6. Watershed discussion 7. Public Hearing on proposed water main improvements 8. Approve Resolution #9162024 bid acceptance for water main project 9. Water main replacement project funding discussion 10. Approve pay request for Murphy Tower 11. 2023 audit discussion 12. Water Superintendent Report 13. Electric Superintendent Report 14. Claims Added items for discussion… The Board of Trustees of the Winterset Municipal Utilities, Winterset, Iowa, met on September 16, 2024, in accordance with the above Notice & Call of Public Meeting. Chairman Wendy Frost called the meeting to order with the following Members of the Board in attendance. PRESENT: Steve Montross, Wendy Frost, Gary Emmert ABSENT: None Others in attendance, Mike Ham, Utility Water Superintendent, Chuck Johnson, Utility Electric Superintendent, Ryan Marquardt, Tim Palmer. Chairman Frost asked for approval of the agenda. Trustee Emmert moved the agenda to be approved. Seconded by Trustee Montross. On a voice vote the motion carried. Chairman Frost stated the minutes from the August 19th, 2024, meeting had been provided to the Board. Trustee Montross moved to approve the minutes. Seconded by Trustee Emmert. On a voice vote the motion carried. Mr. Benshoof was asked to give his report to the Board. Mr. Benshoof discussed the grant for the ADA compliant boat dock. Mr. Benshoof stated that he is in the process of putting outstanding checks into the State of Iowa Treasure Hunt. Mr. Benshoof reported that he is still working with Gworks to update credit card payment options. Chairman Frost asked for a report on the MCDG. Mr. Marquardt presented a written report on his monthly activities and discussed possible development opportunities with the Board. Chairman Frost asked for a report on the watershed. Mr. Palmer discussed current projects within the watershed and possible funding sources for future projects. Chairman Frost stated that she would entertain a motion to open the public hearing for the proposed water main improvement project on N 8th Ave and Hwy 92. Trustee Emmert moved to open the public hearing, and it was seconded by Trustee Montross. Roll call vote: AYES: Frost, Montross, Emmert  NAYS: None Chairman Frost stated that the meeting was now open to public comments. The General Manager, Steve Benshoof, reported no written comments regarding the project had been received. There was a brief discussion on the proposed water main project. Being no additional comments Trustee Montross moved to close the public hearing. Seconded by Trustee Emmert. Roll call vote: AYES: Frost, Montross, Emmert NAYS: None Chairman Frost asked Mr. Benshoof to give the Board a report on bids from the September 9th bid letting. Mr. Benshoof reported that we had received 4 bids for the Water Main Improvement Project as follows: Vanderpool $274,550 On Track $241,900 Rognes Corp $233,555 J & K Contracting $217,925 Mr. Benshoof stated that the low bid by J&K Contracting satisfied all the criteria for the bid and recommended awarding the contract to J&K Contracting. Following discussion, Trustee Montross introduced the following resolution and moved for its adoption. Trustee Emmert seconded the motion. On roll vote: AYES: Frost, Montross, Emmert NAYS: None RESOLUTION #9162024 RESOLUTION APPROVING AND CONFIRMING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND AWARDING CONTRACT FOR THE N 8TH AVE & HWY 92 WATER MAIN IMPROVEMENT PROJECT WHEREAS, the Board of Trustees of the Winterset Municipal Utilities, has heretofore given preliminary approval to the plans, specifications, form of contract and estimate of cost (the “Contract Documents”) for the proposed Water Main Improvement Project (the “Project”), as described in the resolution providing for a notice of hearing on the Contract Documents for the Project and the taking of bids; therefore, and WHEREAS, a hearing has been held on the Contract Documents; NOW, THEREFORE, IT IS RESOLVED by the Board of Trustees of the Winterset Municipal Utilities, as follows: Section 1. The Contract Documents referred to in the preamble hereof are hereby finally approved, and the prior action of the Board of Trustees giving preliminary approval is hereby finally confirmed, and the Project, as provided for in the Contract Documents, is necessary and desirable. Section 2. Motion to receive, file, and instruct the General Manager to move forward with executing a Contract with J & K Contracting. Section 3. All resolutions or parts of resolutions in conflict herewith are hereby repealed to the extent of such conflict. Passed and approved this 16th day of September 2024 Wendy Frost, Chairman Attest: ________________________________ Steve Benshoof, General Manager  Chairman Frost asked Mr. Benshoof to discuss water main replacements. Mr. Benshoof stated that there are about ten blocks of water main that need replaced. Mr. Benshoof discussed a couple of different options available for funding. After discussion, the Board instructed Mr. Benshoof to include the water main replacement project in the 2025 budget. Mr. Benshoof was asked to address the next agenda item Murphy Tower pay request. Mr. Benshoof stated that Murphy Tower has completed their portion of the electric underground project behind City Hall and is requesting final payment of $155,400. Following discussion, Trustee Montross moved to pay Murphy Tower in the amount of $155,400. Trustee Emmert seconded the motion. On roll vote: AYES: Frost, Montross, Emmert NAYS: None Mr. Benshoof was asked to address the next agenda item, 2023 audit report. Mr. Benshoof reviewed the audit report with the Board and discussed the findings. Mr. Benshoof discussed the recommendations in the audit report with the Board. Mr. Ham was asked to give his report on the Water Department. Mr. Ham stated they have repaired a few curb stands around town. Mr. Ham reported that they are continuing to replace water meters. Mr. Ham discussed the latest round of PFAS testing and reported that all samples came back under report limits. Mr. Johnson was asked to give his report on the Electric Department. Mr. Johnson discussed progress on the underground project behind City Hall. Mr. Johnson stated that they have hooked up a few temporary poles for new construction. Mr. Johnson reported that they have completed the annual URGE test on the generators. Trustee Montross stated that he had reviewed the claims. Trustee Montross moved to approve the following list of claims. Seconded by Trustee Emmert. Roll call vote: AYES: Montross, Frost, Emmert NAYS: None UTILITIES ELECTRIC PLANT: Breedings Hardware, hdw supplies/tools 33.73 CenturyLink, phone service 225.74 CINTAS First Aid & Supplies, first aid supplies 147.20 CINTAS, first aid supplies 139.23 City of Winterset, salaries 2,194.70 City of Winterset, salaries 2,254.70 City of Winterset, salaries 4,544.03 Crystal Clear Water, safety supplies 48.79 Madison CO Health Care System, CDL testing 147.00 Norsolv Systems Environmental, machine service 225.72 SIMECA, purchase power 281,063.81 UnityPoint Clinic, CDL testing 42.00 Wiegert Disposal, garbage service 36.75 DISTRIBUTION: Agriland FS Inc., gasoline/weed killer 11,710.34 Bill Jensen Heating/Cooling LL, move boiler shutoff 230.05 Bomgaars, hdw supplies/vehicle maint/safety boots 220.73 Border States Electric Supply, line supplies 3,955.43 Breedings Hardware, hdw supplies 523.52 Brittains Std Parts, hdw supplies 17.30 Capital City Equipment CO, equip maint 278.80 Card Services, camera monitoring 64.18 Carquest of Winterset, hdw supplies 128.37 CenturyLink, phone service 67.24 CINTAS, first aid supplies 139.22 City of Winterset, salaries 20,355.39 City of Winterset, salaries 22,545.48 City of Winterset, salaries 23,025.79 Electromark, line supplies 344.38 Force Fitters, safety clothes 413.35 Iowa One Call, locates 47.47 Jay Gibson, reimb supplies 48.51 John Deere Financial, hdw supplies 186.34 Madison CO Treasurer, property taxes 606.00 Quality Car Care, tire repairs 26.00 R & B Tire and Auto Inc., tire repairs 53.50 Rosemary Thompson, rebate 100.00 Tim Beeler, rebate 100.00 WESCO, line supplies/truck equipment 5,997.93 Wiegert Disposal, garbage service 30.00 ACCOUNTING/COLLECTION: City of Winterset, reimb internal 329.48 City of Winterset, reimb internal 350.04 City of Winterset, reimb/sewer/reimb garbage 22,788.01 City of Winterset, salaries 2,089.76 City of Winterset, salaries 2,304.15 City of Winterset, salaries 2,808.38 Clearent LLC, CR/DB fees 3,790.45 Clearent LLC, CR/DB fees 4,261.67 Joe Roush, refund 572.51 Postmaster, postage 163.00 Postmaster, postage 845.43 ADMINISTRATION: City of Winterset, benefits 12,481.50 City of Winterset, benefits 4,999.21 City of Winterset, benefits 5,060.45 City of Winterset, reimb HRA 3,275.19 City of Winterset, reimb internal 329.48 City of Winterset, reimb internal 350.03 City of Winterset, salaries 2,761.53 City of Winterset, salaries 2,799.03 City of Winterset, salaries 2,799.03 City of Winterset, transfers 16,810.00 IA Municipalities Workers Comp, work comp premium 1,108.32 Madison Co Chamber of Commerce, EVP contribution 468.75 Madison Co Development Group, annual contribution 7,500.00 Roof Gerdes Erbacher PLC, audit fee 4,350.00 Water Fund, reimb utilities 4,884.00 Winterset Madisonian, pub 169.30 TRANSFERS: Electric System Improvement, transfer 38,226.98 Electric Revenue Bond Sinking, transfer 27,278.34 SALES: Jone Brashears, refund 1,063.18 Joe Roush, refund 572.51 ELECTRIC SYSTEM IMPROVEMENT FUND DISTRIBUTION: Breedings Hardware, alley project 176.55 ECHO Group Inc., alley project 2,279.50 Martin Marietta Agg, alley project 2,541.42 Murphy Tower Service LLC, alley project 155,400.00 Secondhand Rose, reimb damaged goods 1,707.00 WESCO, alley project 3,049.96 WATER PLANT: Agriland FS Inc., gasoline 481.96 Breedings Hardware, hdw supplies 200.79 Brittains Std Parts, oil/filters/vehicle maint 122.63 Calgon Carbon Corp, chemicals 4,188.58 Card Services, camera monitoring/phone/internet/software 376.75 Chem-Sult Inc., chemicals 27,085.90 CINTAS First Aid & Safety, first aid supplies 121.20 City of Winterset, salaries 10,705.48 City of Winterset, salaries 10,930.64 City of Winterset, salaries 8,272.28 Continental Research Corp, wasp spray 572.63 Madison CO Treasurer, property taxes 2,358.00 PVS DX Inc., chemicals 1,572.22 Skold Door & Floor Co, Inc., door repairs 555.00 State Hygienic Laboratory, lab testing 1,065.50 USA Blue Book, testing supplies 1,456.91 Verizon, data service 72.70 Wiegert Disposal, garbage service 60.00 Winterset Municipal Utilities, utilities 3,083.00 DISTRIBUTION: Agriland FS Inc., gasoline 481.95 ARCOM Technical Services Inc., computer modeling 2,502.10 Bomgaars, weed spray 49.80 Breedings Hardware, hdw supplies 240.88 Brittains Std Parts, vehicle maint 82.20 Card Services, memorial flowers/reg 553.77 CenturyLink, phone service 67.24 CINTAS, first aid supplies 140.23 City of Winterset, salaries 5,092.75 City of Winterset, salaries 7,179.47 City of Winterset, salaries 7,840.29 Core & Main LP, curb box 187.50 Iowa One Call, locates 47.47 Metering & Technology Solution, line supplies 322.46 Municipal Supply Inc., line supplies 1,173.80 Oreily Automotive Inc., hdw supplies 14.48 Pollardwater, line supplies 195.11 Wiegert Disposal, garbage service 30.00 Winterset Municipal Utilities, utilities 1,801.00 ACCOUNTING/COLLECTION: City of Winterset, reimb internal 329.48 City of Winterset, reimb internal 350.04 City of Winterset, salaries 2,089.77 City of Winterset, salaries 2,304.15 City of Winterset, salaries 2,808.38 Clearent LLC, CR/DB fees 3,790.45 Clearent LLC, CR/DB fees 4,261.67 Postmaster, postage 163.01 Postmaster, postage 845.42 ADMINISTRATION: City of Winterset, benefits 3,537.15 City of Winterset, benefits 3,817.04 City of Winterset, benefits 8,632.18 City of Winterset, reimb HRA 2,594.68 City of Winterset, reimb internal 329.49 City of Winterset, reimb internal 350.03 City of Winterset, salaries 2,761.54 City of Winterset, salaries 2,799.04 City of Winterset, salaries 2,799.04 City of Winterset, transfer 1,190.00 IA Municipalities Workers Comp, work comp premium 1,182.71 Madison CO Chamber of Commerce, EVP contribution 156.25 Roof Gerdes Erlbacher PLC, audit fee 4,350.00 Winterset Madisonian, pub 169.28 TRANSFERS: Water Revenue Bond Sinking Fund, transfer 54,932.50 Water System Improvement Fund, transfer 5,000.00 UTILITIES TOTAL REVENUE ELECTRIC: $539,514.03 WATER: $226,188.02 The date of the next regular meeting is set for 8:30 AM, Monday, October 21st, 2024, at Light Plant. Being no further business, the Chairman declared the meeting was now adjourned.  ______________________________ _ Wendy Frost, Chairman Attest: ____________________________________ Steve Benshoof, General Manager