City Council

-i1' !;- .^ . Mayor CouncilPresident Councilors awOTWood T. ScottHarden. BraceNissen JohnMiner Brian C. Loy Jaim Rios-Campos VUlage" WOOD VILLAGE PARKS COMMISSION MINUTES DECEMBER8, 2021 PRESENT Councilor Jairo Rios-Campos, Parks Commissioners Jim Mott, Patricia Smith, Charles Crowder, Catherine Johnston, Lynnea Amend, City Manager Greg Dirks, Director of Public Works John Niiyama, Assistant to the CityManagerEmeline Nguyen, PublicWorksAdministrative CoordinatorJohnathon Pierce, and interested parties, ABSENT Mayor T. Scott Harden Commissioner Diandre Robinson Commissioner Mark dark CommissionerMarydark CITIZEN COMMENTS (NON. AGENDA ITEMS) None PROJECTUPDATE:HAWTHORNETRAILHEADPROJECT Niiyamapresented onthe HawthorneTrailhead thatwascontacted to Miller's Sons. Niiyamastated the scope of work included entry columns, gravel trailhead, stormwater swell, access gate, and wood chip pedestrian trail. Partofthegrantfundingwasthrough the CDBGand isscheduled to becompleted by December31st. MULTI-USE BALLFIELDRESTORATION NiiyamaStated theCityofFairview, CityofGresham, Reynolds, and BarlowSchool District have utilized PacificSports Turfforfield rehabilitation and recommended theirservices. Niiyamaadded thatthe City has contracted withtheorganization tooverhaul the 3.5-acre multi-purpose field, PhaseI wascompleted in early November, including aerating, top dressing of 120cubicyards, sand 120cubicyards, small hole filling, leveling, and dragging. Niiyama added Phase IIwould start in Spring 2022. Dirks commented that Pacific Sports Turf recommended updating the irrigation for the health of the field, andeverythingwouldbeleveled outby springtime, Amend commented there's a lot of mud and drainage issues. Niiyama responded Amend must be referring to the southside of the field. Dirks added that 10 years ago, it was a pond or lake, and water was flooding. Dirks stated that the Citywould be looking to improve the natural wetland and creek, Parks Commission Minutes Decembers, 2021 |Page 1 PARKSIGNAGE Niiyamastated City staff installed signs with visual pictures throughout the walking trail in December 2020 and asked for recommendations on other areas for installation and the relocation of the Gorge map, Dirksaskedwhatthe ParksCommission'svisionwasandifthememberswantedwordingatthe park entryway,directory, andparksigns. Mott suggested a wood-type arrowfor City Hall and the ballfield, metal that mirrors the entryway, and leave the retainingwall ofthe DonaldL. RobertsonParksignalone. Amend agreed on the direction sign. Smith would like to see trail signage and a map, Dirksstated thatthe City'ssolarsmartbenchesarescheduledto be deliveredon Mondayandwould be a greatopportunityforsignages, Niiyamastated that staffis looking into images, additional languages, and rewording the rules. SPLASH PAD Niiyamastated the splash pad wasopened in August until mid-October and waswell received. Niiyama stated that it wasdesigned to pump about 36 gallons per minute orover 2, 160gallons per hour. The splash pad is programmed to operate at five (5) minute intervals, roughly 180gallons. Niiyamareported 113, 600 gallons were used during the season, and the three (3) billing cycles averaged $614 per month. The City wouldbe doingsafetymodificationsin Spring2022by addinga non-slipsurfacearoundtheperimeterof the textured splash pad. Rios-Campos asked whatthe upkeeping of the non-slip when it's not used. Dirks responded a couple of hundred bucks. ADDITIONALPARKAMMENITIES Niiyama asked the members about additional amenities they would like to see in the community. Niiyama addedit could be charcoalbarbecues,charcoaldisposalpit, andupgradedpicnictablesthatcould accommodatelargegroupsoffamilies. Dirkscommented thatthe City Councildiscussedhavinglargertablesas hostinga birthdaypartyin Council Chambermaynotbeaffordablecomparedto a wedding. Mottcommentedhe likedthe ideaofhavinga largetable. Rios-Campos agreed and also added to utilize the gazebo area. Smithsuggestednotto havetoo manypicnictablesaroundthegazeboareaas it'sgreenspace. Mott agreed. ParksCommissionMinutesDecember8, 20211Page 2 Dirks added there are shipping delays for the drawbridge replacement. Niiyama added thatthe smart benches should be delivered nextweek. Dirks stated there would be sign options thatactasa Wi-Firepeater, andthe costthrough Ziplywould beabout$75per month. Crowder asked what the purpose was. Dirks responded that if is part ofthe Council's goal, and broadband isnotalwaysaffordableoraccessible. Dirksaddedthatthetopiccame upwhenchildren hadtositcloseto restaurants to do homework during COVID. Crowder and Amend agreed that the internet is an important service to the community and isglad it's being addressed. Dirkscommented the signs could also increase outreach and engagement. COMMUNITY OUTREACH FOR FUTURE BALLFIELDUSE Niiyamastated thatthe CityCouncil's Annual Performance Plan included future usesofthe park and how theCityplansto collectfeedbackto helpshapefutureprojects suchasequipment, lockers, soccergoals, backstopremoval, oradditionalseating. Currently, outreachcouldbethrough newsletters, mailers, social media, web, or in-person park surveys. Dirks stated that collecting information is to improve the field for the community. Mott asked ifthe City plans to remove both backstops. Mott suggested that one area could also be designated asa soccerfield, andthe otherwould bekickball, baseball, softball, andthe in-between would beopenspace. Mottaddedthatorganizationswould beutilizingthefieldatsomepoint, andreservations are needed. Niiyamaresponded thattheCity haslocal partners like PlayEastwho usethefield. Rios-Campos agreedthatschedulingwouldbeidealandsuggested havingQRcodesandfieldreserved^ signages, Dirks responded the QRcode is included inthe newnewsletter. Rios-Campos suggested a QR code that provides a trail map, Amend commented that although she enjoys the newsletter and mailer, social media has been amazing. Rios-Campos suggested the multi-use to bemobile thatallowsforflexibilityandseparation, Greg responded it iswell usedforsoccer. Rios-Campos commented thathaving multi-sports isgood as adult and children soccer differ, Dirksrecappedthesuggestions: keepingthemulti-use, removing onebackstopto allownatural habitatand options formobile equipment storage, Dirks asked whatarethe thoughts ofdoing outreach through the newsletter and social media, and bringing the responses back atthe next meeting. Crowder asked if it was needed, Dirks responded, yes, Council wanted to invest in this space to provide a better experience. Parks Commission Minutes Decembers, 2021 |Page 3 Crowderstatedthata lot offundingwasspenton the ParksMasterPlan and wantsto seelargerprojects completed, Crowder asked if projects that are less than $50,000 require an RFP. Dirks responded anything over$50,000requiresCouncilto approvethe bid. Crowder suggested projects like a futsal court or skatepark should vote at a school where residents getfull votes and outside gets halfvotes. Crowder added hewould like to see the area with one ofthose things, whichwouldcost less than $50,000. Rios-Camposcommented there are multi-usedesignsfora futsal and basketballcourt butwouldbe expensive,andonly certaincontractorscould buildit properly. Dirksaddedit wouldcost about$150,000 and treatments are costly. Rios-Campos stated cities like Fairview, Wood Village, and Troutdale do not have full basketball courts unless schools utilize them. Rios-Campos added a full-size basketball court would be needed more than futsal. Dirksstated theCity had a full-sizebasketballcourtthatwaslocated in the playgroundareaduringthe mid- 90s. Ifthe playgroundequipmentwereto be replaced, it wouldcost$1,000,000. Crowdersuggestedinvolving the middleandhighschool anopportunityto provideinputin thatspace, givinguse andownership. Dirkscommented it would not be a stretchto addlighting. Rios-CamposrespondediftheCityappliedfor a grantthroughthe USSoccerFoundation, it wouldcomewithlights. Smithaskedwhocould applyforthegrant. Rios-Camposrespondedthatthe Citycould andagreedwith Crowderthatutilizingtheparkingspaceis good. Crowderstated hecould helpwiththegrantwhenit'savailable, Crowderaskedifthere's a wayfortheParksCommissionto recommend a codeamendmentofthecity parktothe CityCouncil.Crowderadded itwouldbeto notallowpublicor privatestreets in thepark. Dirks responded ifCrowderwasreferringto Hawthorne.Crowderresponded, yes. Smithagreed. Dirksstated Crowdercould add the item to tonight's agenda or bring it to the next meeting. Crowder responded hewould like to present a motion to add verbiage to the City Code, Smith commented that it would require signatures from the residents. Dirks responded, it is in the Transportation PlanfortheCity, whichcould be a roadway,andtheCouncilcould alwayschangethecode in thefuture. DirksaddedthatCouncildoesn'tplantotouch Hawthorne.There's nothingon the horizon except for maintaining the woodchips in the area. Crowderrequestedto makea motion to theChairto prohibitprivate/publicstreets in the park. ParksCommission MinutesDecember8, 20211Page 4 Rios-Campos ifthe motion would prevent the Cityfrom building a pedestrian walkway. Dirksresponded thata pedestrianwalkwaycouldstill bebuilt andonlyaffectstreets. Upon motion byCrowder, seconded bySmith, abstained by Motts andAmend, and passing4-0-2, motion was approved. Dirks presented an awardto Smith forherservice on theCity Council, ParksCommission, PlayEast, and events between2005to 2020. ADJOURNMENT With no further business coming before the Council, the Council adjour d at7:36pm. \M^^= Jim Mott CHAIR ATTEST: Emeline yen CIPr?RECORDER Parks Commission Minutes Decembers, 2021 |Page 5