City Council

.^ ^" Mayor Council President Councilors CT".OTWood John C Miner JairoRios-Campos LynneaAmend Mark dark Dara Tan ?e WOODVILLAGEPARKS COMMISSION MINUTES FEBRUARY 21, 2@21 PRESENT Council PresidentJairoRios-Campos,ChairJim Mott, ParksCommissioners PatriciaSmith, Markdark, Mary dark, and Catherine Johnston, City Manager Greg Dirks, Director of Public Works John Niiyama, and interested parties. ABSENT Commissioner Diandre Robinson. UPCOMINGAND PENDINGPROJECTS Dirks noted that a community survey of projects based on the parks master plan was completed and the results will be presented to the commissionfor project priorityfeedback. Niiyama presented the status of current projects. The field restoration project is in the second year and includes aerating, overseeding and fertilizing. The field looks good and is used a lot for exercise, games, and recreation classes. Therewereseveral hazardoustrees removed nearCottonwood along with a tree blocking a sewer access lid. Newtrees will be planted this spring on the west side ofthe field next to the trail. The CDBG project will add barbecue pits, picnic tables, and concrete access pathways along with upgrading the north ballfield bleachers, backstop, and fence. Staffis working with the contractor to select the amenities and the project should be complete by mid-May or early June. Rain bonnets were added to garbagecans in the park along with additionalgarbagecans. Smith asked where the new picnic tables will be installed and why concrete pathways are needed. Niivamashowedthe aeneral areasforthe newDicnictables in the arove and noted the concrete pathways areforADAaccessibility. Mottasked if theADAaccessibletableswill be markedwith placards. Niiyama responded that they would. Dirksaddedthatthe park mapwould also be updatedwith that information. Niiyama presented the park survey results. About 1/3 ofthe respondents werejust using the park and do not live in Wood Village. Most respondents feel safe at the park. Future project priorities included lighting, an expanded play area and a nature play area. Staffwill continue to do public outreach, newsletter articles Parks Commission Minutes February 21 , 2023 | Page 1 and social media. Most of the facilities were rated pretty good, although a lot of respondents marked the restrooms as not known. Mary dark noted that a lot of people stated they feel safer now that the City Hall building is here and there's an MCSOoffice. Thesplash padwould likely be rated higherif the surveywasdone in summer. Niiyama continued that improved irrigation was also very important along with turfing the field to make it more user friendly. Future projects ranked in order of importance are field lighting, improved irrigation, turf field, field markings, soccer goals, and storage lockers for equipment. Future projects ranked by order of priority are field lighting, expanded play area, nature play, restroom, parking, signage, skate park, futsal court, and turf field. Niiyama noted that while the restrooms were 4thon the priority list, they are now open year-round which is a very different use than originally designed and would likely need to be addressed sooner. The nature play area design created for the Hawthorne Trailhead could potentially be used on a smaller scale for the under- utilizedfront cornerofthe park. Dirks added that with the additional picnic tables this could be a good addition to that area of the park. Niiyama suggested at least turfing the field area where the new backstop and bleachers are being installed so people can use iffor games. We would still have the rest of the field for other uses. Dirksaddedthatthe field is notcurrently usablefor games, especiallyyear-round. Niiyama added that turning would be approximately $120, 000 and would last about 15 to 20 years. Niiyama Presented some suggested lighting options for the field and path areas. The restrooms are about 20 years old, and staff is looking at redoing the restrooms with individual stalls to be more family friendly. Mott asked howto prevent improperuseofthe restrooms. Smith asked ifwe had a lotofcomplaints aboutthe restrooms. Dirks responded that at a minimum it needs a lot of work on the inside and is difficult to maintain. He added that replacing the restroom with individual stalls would enable some additional security options, like automatic locks or limiting the number of stalls open after hours and in the winter. Smith asked about the cost. Dirks noted it would probably be several hundred thousand. Mott noted that with additional picnic tables and other upgrades we would have more people using the restrooms and it would be good to updatethem. Mary Clark noted there have been a lot of people playing on the field along with large city events and biggerrestrooms would be beneficial. Niiyama noted that the master plan includes a futsal court and they do make covered basketball/futsal multipurpose courts. The skate park is also in the master plan. Future projects will depend on funding and some ofthe grant programs require an existing design or shovel ready project. Other possible projects include enhancing the front area planting box or existing signs, adding a small frisbee golf area, and some Parks Commission Minutes February 21, 2023 |Page 2 informational/directional signage for park and city hall facilities. Replacing the playground would probably cost around $800, 000. Dirksaddedthatstaffare still workingon distancemarkers forthe walking and nature trails. Mary dark suggested installing a sign with information on the amenities offered at the park and city hall. Smithsuggested includinga map showingwhereto find everything, especiallyon the trails. Mary darksuggested addingthe distanceofthe trails on the sign, Mott agreedsignageis very important. Rios-Camposcommented it would be greatto incorporateelements related to the Grand Ronde in the signageor markers, especiallywoodwork. Smithasked if theywould be willingto helpwith the signage. Dirks responded that we could ask. Mott asked if Rios-Camposwas referring to statues orothertypes of art. Rios-Campos responded that statues could be good orjust incorporating their native heritage in the design of signs and markers. Dirksasked if he meantsomething likethe artisanwayfindingat Edgefieldas an example. Rios-Campos agreed. Markdark suggested using Grand Rondeartworkas a baseforthe skatepark. Niiyama added that the design for the wetland park will try to incorporate some Grand Ronde elements. Dirksaddedcould transition to otherelements asyou gettowardsthe natural areasofthe park. Mott would prefer the Grand Ronde elements more towards the trails rather than at the front entrance ofthe park. Smith agreedand noted we should be inclusiveofall cultures. Mott noted that lighting and restrooms should be a high priority, The turfed infield would be nice and involve less maintenance, but it might not be needed ifwe add a futsal court. Maybe look at doing one or the other The playground replacement cost is prohibitive, so maybe just add to it. We could also do some smaller, lowercost projects like frisbeegolfand horseshoes. Mark dark noted that several locations have moved from horseshoes to cornhole as it's safer. Mary dark agreed lighting for the fields is very important. The lights would need to be controlled so they aren'ton all nightand would need to determinewhatthe impactwould beon residents. Dirks responded that staffwould discuss with lighting people and residents in the area before bringing back designs. Parks Commission Minutes February 21 , 2023| Page 3 Johnstonand Smith agreed lighting is very important. Dirks asked what the priority is for developing a design for some of the other projects like the skatepark, futsal court or turfing. Mary dark asked about the nature play design. Niiyama responded the design for Hawthorne was about $150, 000, on a smaller scale might be more like $50, 000, Smith and Mott both like the ideaofa nature playarea. Mark dark suggested a BMXdirt track as another small project that could be completed. Mott suggested the other projects are still important, but more for a 10-year plan rather than a 5-year plan. Dirks noted staff could develop a $50, 000 scope for a nature play area, and work on design opportunities for a skatepark or futsal court in the next few years. Rios-Camposasked aboutthe potential forstorage lockers forsocceror baseballteams. Niiyama responded that had been mentioned as part of the CDBG project and waiting to see if there is any funding left forthat. Niiyama will present the Park's Commission recommendations to council on March 14th and add somecapital incrementto budgeting. ADJOURNMENT With no furtherbusiness, the ParksCommissionadjournedat 7:16pm. Jim Mott CHAIR ATTEST: CITYRECORDER Parks Commission Minutes February 21 , 20231 Page 4