City Council

^53£%' -v Mayor Council President Councilors (moF, Wood John C Miner Jairo Rios-Campos Lynnea Amend Mark dark Dara Tan ?e WOODVILLAGECITYCOUNCIL MINUTES MAY9, 2023 PRESENT MayorJohnC Miner, CouncilPresidentJairoRios-Campos,CouncilorsMarkdarkand DaraTan, City AttorneyJeffCondit, City ManagerGreg Dirks, Directorof PublicWorksJohn Niiyama,Directorof Finance Seth Reeser, and interested parties. ABSENT Councilor Lynnea Amend NEWCOUNCILORSWEARINGIN Councilor DaraTan was sworn in. CITIZEN COMMENTS (NON-AGENDA ITEMS) None RESOLUTION10.2023:PLAYEASTRECREATIONIGA Dirks presented Resolution 10-2023 PlayEast IGAwith Fairview. The program was originally formed in 2017 for a 3-year trial program to provide cost-effective and meaningful recreation opportunities to kids in the K thru 8th grade range. The program was renewed for another 3 years in 2020. Recreational opportunitieshavebeen broadenedto includepre-kto 15yearsold. The program balancesaffordability with quality programming and use of scholarships to reduce costs to participants. Through contracts the program provides uniquerecreationopportunities in sports, soccer, basketball, martialarts, baseball, arts, music and other STEM activities. The program has served over 2500 kids and has brought in over $100, 000 in program revenue. Grants have exceeded $150, 000, with one ofthe most recent providing for mobile recreation opportunities using a van that will drive around to different complexes and areas to provide on site recreational opportunities. PlayEast operates a free summer lunch program and was invaluableduringthe Covidpandemicwithoutreachandsupplies. The IGAdoesnothaveanenddate,just a review period every 5 years. The cost split changed to 50/50 between Fairview and Wood Village recognizing that all kids have equal access to the program. Fain/iew covers all overhead costs. Wood Villagecovers50%ofthedirector'ssalaryandtheprogramitselfmustfund anyadditionalstaff.The IGA also includes a full 1 -year budget notice if either party decides to discontinue the program. Board representationwill remainthesame, butterm lengthswill beadded. The PlayEastBoardrecommendsthe IGA be adopted. City Council Minutes May 9, 20231 Page 1 Miner noted that Fairview has adopted the IGA. Rios-Camposnotedthat PlayEastis alsotryingto addopportunitiesforolderyouthsandsomeemployment opportunities. Miner asked about the vehicle purchase for the mobile recreation. Rios-Campos responded that PlayEast applied forARPA grants and received $150, 000. A portion will be used to purchase a vehicle for free onsite recreation programs. Rios-Campos recused himself. Upon motion by dark, secondedbyTan and passing3-0, Resolution 10-2023wasapproved. Upon motion by Tan, seconded by dark and passing 3-0, PlayEast Recreation board members Mayor Miner, PatriciaSmithand PastorTom Mileswereapproved. Rios-Campos noted there is a recreation fundraiser/celebration tomorrow at the Fork in Fairview at 6:00 pm. Councilor Tan left the meeting at 6:18 pm. PUBLICSAFETYREPORT Lt Hemsworthpresentedthepublicsafetyreport. Dispatchedandself-initiatedcalls increasedslightlyfrom last month. The emergencyresponsetime increasedby 1.5 minutes. Therewerethreecalls listedas priority2 buttheyshouldhavebeen listed asa priority5 or 6 whichimpactedthe responsetime. There were7 hitand runs, 6 were unoccupiedvehiclesin parkinglots andoneoccurred onthefreewayandthe personwasarrested. Therewere3 stolenvehiclesforthe month. MCSOworkedwith Portland Policeon a stolen carmissionin April. Thisresulted in 48 stopswith 13stolen carsrecovered, 19arrestsandthree gunsseizedas partofthosestolenvehiclesor arrests.The MCSOwill beworkingwiththe GreshamPolice later in May on an enhanced public safety initiative to hopefully reduce guns on the streets. Mineraskedwhythe reportshows6 stolenvehicleson onepage, but3 on theotherpage. ChiefDeputy Erikson responded that dispatch codes the call as reported butsometimes it's a civil issue or the personforgotwheretheyparkedit and it's clearedbythe respondingdeputyand no longerconsidered a stolen vehicle. ChiefDeputyEriksenpresentedthe proposed bodyworn cameraprogram.Thegoal isto havelaw enforcementdeputieswearcameras. Thisprogramwouldnotaffectthe undercoverunitorcorrection deputies in thejails. The MCSO wants to develop a robust policy with involvement from city leaders and communitymembersregardingissuessurroundingbodyworncamerasbeforeimplementingthe program. Oneofthethingsthatcomes upwhenwetalkaboutbodyworncamerasisaccountabilityand transparency, especiallyforinternalaffairsreviewandexternal requests. Camerasremoveanyambiguity aboutwhatwassaidduringa situation, holdseveryoneaccountableandaffectsthecommunity's perceptionofthe police. Italsoprovidesgoodevidenceduringcrimeinvestigation, capturingstatements and interactions with community members, holding both accountable. It's also important to knowthatthe cameras don't have to be turned on all the time. During investigations, interviews, traffic stops, etc. the City Council Minutes May 9, 20231 Page 2 cameraswill beturned on. The camerawouldn'tbe onforcertainsituations, likea school resourcedeputy just walking through the school, or interviews with victims ofdomestic or sexual abuse if it makes them uncomfortable. There will be policies regarding retention requirements and release of information and ifthe deputycanviewthe recordingbeforesubmittinga reportor intheeventofmajoruseofforce.Theplan isto complete listeningsessionsbyAugust,finalizethe programthisfall witha pilotduringwinteranda review next spring. dark suggested deputies should be able to review the video whilewriting reports, so they can add what occurred. Eriksen noted that if it wasdeadly use offorce, the deputy would get an attorney and notwrite a report. The DAwould determine whenthey could viewthe video ifthey wanted to give a statement. The camera could also be used as a virtual notebook if it's available for review. Rios-Campos noted that viewing the video would add to accountability asthe person would be less likely to leavesomethingoutofa reportiftheysee it on thevideo. Eriksenaddedthatone benefitofhavingthe camerasisthatpeopleare more likelyto moderatetheir behavior. Mineraddedthatwouldholdthe publicaccountabletoo. There'sa lot ofstressinvolved in a deadlyforce shooting and the person isn't likely to remember everything exactly as it happened so it's important for officers to be able to see the video. Miner asked for an update when the pilot program starts. Eriksenrespondedtheywould be providingfeedbackonthe pilotprogram. Rios-Camposnotedthatitwould bea great investmentand he is in favorofthe program. dark asked if it would decrease insurance costs. Eriksenrespondedhewouldfindoutand Councilcan email himanyotherquestions. He notedthe camerasdon'tcostmuch,the biggerexpenseisthe datastorageandretention. Dirks asked if there is a failsafe to make sure the camera gets turned on when needed. Eriksenrespondedthatthere issome differenttechnology, like pullingthelaserturnson camera, orturning on overheadlights.Theremaybesome issuesatfirst, butit shouldbecomehabitforming. Maybe some learnina oains. But should become habitformina. Hemsworthaddedthatwhenyouturn it on, the recordinggoesback30 seconds. CONSENTCALENDAR A. City Council Minutes . February28, 2023 B. City Events CityCouncilMinutesMay9, 2023 | Page 3  . Public Works Week Proclamation C. Appointments . AppointVictoriaMinnieweatherto the UrbanRenewalAgencyBoardandthe Budget Committee Upon motion byRios-Campos,secondedby darkandpassing3-0,the ConsentCalendarwasapproved. Miner read the PublicWorks Week Proclamation. Rios-Camposasked ifthereis a luncheonscheduledforPublicWorksWeek. NiiyamarespondedthatFairviewis hostingthe PublicWorksWeekLunchand hewill sendthe information to staffand Council. Mineraddedthe PublicWorksDepartmentdoesamazingthings, respondsto the communityquicklyand gives his regards to staff. RESOLUTION11-2023:GRESHAMSEWERIGAUPDATE Niiyamapresentedthe updatedIGAwithGreshamforSewerTreatment. The IGAwaslast updatedin 2021.Thisupdateincludessomegeneralhousekeepingandeditingerrors, addedan exhibitand maintains the June 2031 expiration. Upon motion bydark, secondedby Rios-Camposandpassing3-0, Resolution 11-2023wasapproved. RESOLUTION12-2023:WATERMASTERPLAN& CONSERVATIONPLANADOPTION Niiyamapresented Resolution 12-2023adoptingthewatermasterplanandwaterconservationplan.The newdevelopmentsforthe ByWayandSouth Riverwoodwereaddedalongwiththe proposed GrandRonde propertydevelopment. Thewaterconservationplan is dueevery 10yearswitha progressreportevery 5 years. The newwater master plan includes a directional flushing plan and an updated capital plan. The total cost wasjust under $160k. Staffrecommends adoption ofthe water master plan allowing for staff approved edits and adoption the conservation plan. Rios-Camposaskedifthefinal editedversionwouldcontaina lotofedits. Niiyamarespondedmostofthe pendingeditsare minor, suchas mapdetails. Dirksaddedthata hydrologicalstudyofWell 3 wouldbeaddedto thecapitalplanas partofthe edit. Dirksthe plan coveredfirehydrantcoverage. Therewasonearea in a mobile homeparkthatdidn'thave full coverage. The plan shows adequate coverage for the entire city. Upon motion by Rios-Campos,secondedby darkandpassing3-0, Resolution 12-2023wasapproved. RESOLUTION13-2023:WASTEWATERMASTERPLANADOPTION Niiyamapresented Resolution 13-2023adoptionofthewastewatermasterplan. The newdevelopments were added along with the proposed Grand Ronde development. The main capital project isthe upsize of CityCouncilMinutesMay9, 20231Page 4 the main trunkline. The budget wasjust under $140K. Staffrecommends adoption ofthewastewatermaster plan allowingforstaffapprovededits. Upon motion bydark, secondedby Rios-Camposand passing3-0, Resolution 13-2023wasapproved. EXECUTIVESESSIONPERORS192. 660(2)(N)(D): DISCUSSIONONCYBERSECURITY Reeserpresented on cybersecurity. The ITstrategicplanwasapproved in 2020. Reesertalked aboutour IT infrastructure including security, back-up and recovery. Rios-Campos suggested partnering with MHCC on a cybersecurity program. Dirksrespondedthatwecould usethemasa third-partyto perform an ITaudit. ADJOURNMENT With no further business, the Council adjourned at 7:43 pm. John C. Miner MAYOR ATTEST: CITY RECORDER City Council Minutes May 9, 2023 | Page 5