City Council

^~. v-v Mayor Council President Councilors anw Wood Johnc Miner JairoRios-Campos Mark dark DaraTan Village WOODVILLAGECITYCOUNCIL MINUTES May 14, 2024 PRESENT Mayor John C. Miner, Council President Jairo Rios-Campos, Councilors Mark dark and Dara Tan, City Attorney JeffCondit, City Manager Greg Dirks, Public Works Supervisor Erika Normine, Director of Finance Seth Reeser, and interested parties. ABSENT None. CITIZENCOMMENTS (NON-AGENDAITEMS) KevinMansfield,wholivesin Portland, discussedhisappreciationforCityCouncildeclaringApril Parkinsons Awareness Month in Wood Village and for the City allowing the Gresham Parkinsons Support Groupto usetheCouncilChambersfortheirmonthly meetingsoverthelastsixmonths. Mansfieldpresentedthe CouncilwithanAppreciationCertificateon behalfofthe supportgroup. Miner and Mansfield posed for a photo. Rios-Campos arrived at 6:07 PM. PROCLAMATION:PUBLICWORKSWEEK dark declared the week of May 19 - May 24, 2024, as PublicWorks Weekand read the proclamation. Miner thanked Normine, Gallien, and the PublicWorks department and stafffor their work. dark stated his appreciationfor the department's work providing water, sanitarysewer, and street services. Tan remarked that Normine's behind the scenes tour of the Public Works infrastructure highlightedthe often-hidden aspect of providing city services. Rios-Campos mentioned and applauded the department's efforts to maintain the park. PUBLICSAFETYREPORT Lt Stewart thanked the Public Works Department. CityCouncil MinutesMonthXX,20241 Page 1 Lt Stewart noted the last month's report highlighted four assaults, one confirmed and three unfounded, and that the two stolen vehicles noted were also unfounded after investigation. Lt Stewart stated there were 30 thefts, an increase from the previous 30-day period, most of whichwere retail thefts. Lt Stewart also mentioned a theft at the Wood Village Green Mobile Park. Tan asked about two parked vehicles, a Honda Accord and a blacktruck, and individuals living in them on Arata Road near the Fred Meyer property that have been sitting for a while. Dirks asked if Tan was referring to the Lowe's property. Tan confirmed. Miner asked if one of the vehicles is a box truck. Tan stated it is a regular truck. Dirks mentioned the property was owned by CIRE Equity, who works closely with the HOPE Team and the City, and stated the City would reach out to them. Lt Stewart stated MCSOwould look into the vehicles. Miner commented that he has noticed an increase in the overnight vehicles on Lowe's property and inquired if Lowe's had relaxed their overnight policy. dark stated his nephew parks there overnight as a semi-truck driver waitingto unload in the morning. Lt Stewart noted he would communicate with Lowe's on their overnight policy. Dirks mentioned the City has been in contact with CIREEquityto knowwhichvehicles are on the property legitimately. Rios-Campos inquired about an incident in the Wood Village Green Mobile Home Park and asked what resources could be shared with community members. Lt Stewart stated there are established victim's assistance resources that he can share with the City and community members. Dirks asked if the TIPSprogram wasstill active. Lt Stewart confirmed the TIPS program is still active. CONSENTCALENDAR A. City Events . IvyRemoval Recap Upon motion by dark, secondedbyTanand passing4-0,the ConsentCalendarwasapproved. City Council Minutes May 14, 20241 Page 2 BOECIGA Reeser reviewed the purpose ofthe Bureau of Emergency Communications (BOEC) and its cost allocation history. Reeserdiscussedthe recommendationsforrevisingthe BOECprocedural protocols discussedatthe latest User Board meetings, including a proposed allocation splitting the cost between call-taking and dispatching. Reeser reviewed the total call volume for service bytype and noted EMS calls are much higherthan Fire calls. Reeser discussed the proposed BOEC cost allocation butnoted the County hasstalled progress on changesto the BOECcostallocationpolicysinceApril 2021 . Reeser mentioned BOEC IGAoptions were presented to the User Board in April 2023 and stated the board voted to forward the County's revisions with the updated cost allocation exhibitto elected boards in April. The UserBoardis nowvotingon updatingthecostallocationunderthe existing IGA. Reeser reviewed the County's objections: not wanting to payforAMR dispatch and wanting BOECto be a CustodianofrecordratherthananAgent. Reeser highlighted nextsteps including: sending a letter to the County Chairto alert them aboutthe upcoming change to the FY2024-25 budget; the User Board voting at a July meeting to change the cost allocation policy; a fivemayorletterto commissionerin chargeafterthevote; continueto reachoutto the County; and bringing a resolution at a future Council meeting authorizing the City Manager to sign the IGA oncethetworemainingissuesareresolved. Miner recognized Reeser's efforts as the Chairofthe BOEC User Board since 2020 and emphasized how unusual it is forAMR to be paid for their services but not pay for their dispatches as a pro-profit entity. Minerinquiredifitwascurrently possibleto accesscallvolume recordsfromAMR. Tan asked for clarification on the records. Reeser stated BOEC has records ofall 911 calls butthere are differing opinions over BOEC being a Custodian versus Agent of record and if BOEC needs permission before releasing records through public records requests. DirksclarifiedthattheCountystatestheydo notknowAMRresponserecordsandAMRclaimsthe records are proprietaryinformation. Reeser and Dirks agreed that the public does not need private medical records butthatthe response recordsshouldbe publicknowledgelike publicsafetystatistics. Rios-Camposaskedwhenthe currentIGAexpires. Reeserstatedthecurrent IGAis perpetual, butifa Citywantedto leave, it wouldneedto payforits own dispatch services. Rios-Camposasked howtheothercitiesalignedwiththesenextsteps. Reeser stated hewould be surprised ifany othercity or organizational representatives, excluding the County, objected to the recommended revisions. Rios-Campos asked ifthe Citywasjust providing a recommendation to the County to change the language ofthe IGA. Dirks mentioned the IGAlanguage would not change, onlythe cost allocation methodology. CityCouncil MinutesMay 14, 2024 | Page 3 Reeser remarked that the recommended revisions may not be the best cost allocation policy, but it was the best solution devised by the User Board. Reeser commented that the current issues need to be elevated to the rightpeopleatthe Countywhocan movetheprocessforward. Minermentionedthe Council mayneed moretime andinstructed Reeserto keepthem informed. RESOLUTION11-2024:INVESTMENTPOLICY Reeserstatedthesampleinvestmentpolicyhad previously been presentedto Councilatthe February27th meetingand reviewedthe purpose andgoalsofthe investmentpolicy. Reeserstatedthe Citysubmittedthe sampleinvestmentpolicyto theState'sShort-Term FundBoard,who provided25 recommendationsforminorrevisions, ofwhichthe Cityincorporated24 ofthe25 recommendations. Upon motion byTan, secondedby Rios-Camposandpassing4-0, Resolution 11-2024wasapproved. RESOLUTION 12-2024: BUILDING FEES Reesernotedthe Citylastupdated its buildingfeesin October2022 anddidnotcapturethe increase implemented bytheCityofGreshamBuildingCodesDivisionin July2023. Reeserstatedthebuildingfee increasewouldbringthe Cityin linewiththecurrentGreshamrates. Reeseroverviewedtheprocessforupdatingthe buildingfeesandstated,followingthe Council'sapproval, the resolutionwill undergorevision bythe City'sGreshamBuildingOfficialwhowillthensubmitthe updated feesto the State'sBuildingCodesDivision(BCD)forsecondreviewand publiccommentperiod. Reeser mentionedthatthe ordinancepresentingthe proposedbuildingfeesandlanguagemaychangefromwhat haspreviouslybeen presented to Councilbasedonthe BCDreview.The Cityexpectsthe buildingfee updates to go into effect in August 2024. Reeser mentioned the State is mandating online permitting and City staffis currently working to learn the State'sonlinepermitting databaseandsoftware. Reeserreviewedthe buildingfee changesandnotedthe newfeesalignwithinflation. Upon motion by Tan, seconded by dark and passing 4-0, Resolution 12-2024 was approved. RESOLUTION13-2024:MULTNOMAHCOUNTYCDBGIGA Dirksoverviewedthe CommunityDevelopmentBlockGrant(CDBG)programand previousCityprojects completedthroughthe program. Dirks stated the City must opt intothe CDBG IGAevery fewyears and expressed the staffrecommendation to do so again this year. Rios-Campos asked if this was an agreement for this year's funding. Dirksclarifiedthis is a resolutionto rejointheCDBGconsortium notan agreementforfunding. Upon motion by dark, secondedbyTan and passing4-0, Resolution 13-2024wasapproved. CityCouncil MinutesMay 14, 20241Page 4 PARKSCOMMISSIONMEETINGRECAP Dirksprovideda recapofthe ParksCommissionmeetingon May 1, 2024andstatedthe Council had recommendedCitystafftake proposed revisionsto theparkfacilityreservation processbeforethe Commission. Dirksdiscussedthe Commission'sfeedbackona potentialnewparkentrysign and howthe prefabricated designdid not resonatewiththe Commission. Dirksmentionedthe City is goingto roll-overthe Capital allocationfortheentry signintothe nextfiscalyear. Dirksmentionedthe bulkofthemeeting discussedthecurrentpark reservation policyand proposed changesbasedonstaffand Councilfeedback. Dirksnotedthe Commissionagreedsplitting the multipurposefieldintosections, prioritizingPlayEast,limitingfull-field reservationsto a fewtimes a year and only for community partners, leaving Field 1 open to anyone to reserve, limiting facility reservations to four hours, retaining the current fee structure, and promoting the restored ball field were good ideas. Dirks stated next steps would be to take Council and Commission feedback and formalize an updated policyforadoption. Miner mentioned the Council and Parks Commission seem aligned on park reservations. MAYOR& COUNCILCOMMENTS Dirks mentioned there is a current opening on City Council and that the application window closes at the endofthe month. Dirksalsonotedthere are nowtwoopeningsonthe PlanningCommissionwithJanice Dole leaving her position. Dirks stated there is a three-city Council meeting scheduled on June 17th to discuss next steps on fire service. Tan remarkedshewill notbe in townforthethree-citymeeting. DirksmentionedGaltienwill besendingouthisevaluationfordiscussionatthefirstJuneCouncil meeting. Dirks stated this Saturday is the Community Cleanup Day. Miner stated he will not be at the Community Cleanup Day. Dirks reiterated that the Appreciation Dinner is on June 13th and asked Council to RSVP. darkaskedifhe missedanythingatthe EastMultnomahCountyTransporationCommittee meeting. Normine stated there are lots of ongoing transportation projects. Rios-Camposdiscussedthe annual PlayEastfundraiser,whichraiseditsfundinggoalof$40,000. Miner asked Rios-Campos about the amount raised from the fundraiser raffle. Rios-Camposstated$860wasraisedfromthe raffle andan additional$800wasraisedattheeventfrom individual donations. ADJOURNMENT CityCouncil MinutesMay 14, 2024 | Page 5 With no further business, the Council adjourned at 7:20 pm. John C. Miner MAYOR ATTEST- ^. r^^ CFTYRECORDER City Council Minutes May 14, 2024 | Page 6