City Council

^ OF,Wood Mayor Council President Councilors John C. Miner Jairo Rios-Cam os Mark dark Dara Tan Village WOODVILLAGECITY COUNCILMEETING MINUTES June25, 2024-6:00 PM PRESENT MayorJohnC. Miner, CouncilorsMarkdarkand DaraTan, CityAttorneyJeffCondit, City ManagerGreg Dirks, PublicWorksSupervisorErikaNomine, Directorof FinanceSeth Reeser, and interested parties, ABSENT Council President Jairo Rios-Campos. CITIZEN COMMENTS (NON. AGENDA ITEMS) JohnLugton,from MetroEastCommunityMedia,thanked Councilfortheirsupportofthe lastfewyearsand discussedthetwo youth mediacampsofferedatWoodVillageGreen and WoodVillagePoplarMobilelast year and noted Seth Ring from MetroEast had been talking with Dirks about future partnership opportunities. Lugton mentionedcablerevenuesaredecliningand noted MetroEastis lookingforwaysto strengthen partnerships with local cities and governments. Miner asked how many youths attended the two media camps. Lugtonstated he wasnotsure buttypicallythesesummer programsenrolled 15-20participants. Dirks clarified thatthe City partnered with PlayEaston these camps and both were at maximum capacity for participants. Dirksstatedthe plan is to offermore mediacampsagainthis summerandto haveMetroEast backat FridayFamilyFunNightin Augustandto explore bringing backprogramslikeWelcometo Computers. RESOLUTION18-2024:MT HOODCABLEREGULATORYCOMMISSIONBUDGET ScottHarden,the City's representativeon the MHCRC, introduced himselfalongwith Budgetand Policy AnalystDouglasImaraluand StrategicInitiativesManagerRebeccaGibbons,whowerealso presentto answer questions. Harden reviewed the history and purpose ofthe MHCRC. Hardennotedthe MHCRCpartnerswith both Open Signalin Portlandand MetroEastCommunity Mediafor broadcastand othermediaservices, especiallyforcommunityandcivicengagement. City Council Minutes June 25, 2024 | Page 1 Harden presented the MHCRC's 2024-25 budget and reviewed different projects funded by the commission. Harden notedthe MHCRCanticipatesa loss of paid revenue becauseZiplyis leavingthe cable TV market. Hardenstatedthe commissionanticipatesWoodVillagewill collect $22,534 nextyearfrom right-of-way costswith roughly$13,500goingto MetroEast,andover$4,000going backto boththe MHCRCandthe Cityrespectively. Hardennotedthis is a significantdecreasein right-of-waycosts in comparisonto previous years. Harden reviewed why a portion of the money goes backto MHCRC and explained the money is used for staffing and program costs, including community technology grants. Hardenmentionedthe MHCRCisworkingon a masterplan updatewith NextStrategies,whowouldbe reachingoutto Dirksto talkaboutCityprioritiesand potentiallyrefreshingthecurrent IGAbetweenthe City and the MHCRC, Harden noted the MHCRC wants to continue being the community and consumer advocateascompaniesincreasinglyinstall broadbandfiberovercable movingforward. Harden asked the Council for questions. Tan asked how consumers know about the MHCRC and the complaint filing process. Hardenexplainedconsumerstypicallygodirectlyto theirproviderbutthatComcastdoesadvertisethe commission online and on consumer bills. MHCRC also has its own website and consumers can call 311 to file a complaint, as well. Dirksnotedthe Citydirectsconsumersto the MHCRC,aswell. Hardenrecommended consumers not havingluckwithfiling a complaintthroughthe onlinechatto download a transcript of the chat to file with their complaint. dark asked how many complaints are received each year. HardennotedonlytwocomplaintsagainstComcastandone againstZiplywerefiled last month. Dirks asked for clarification on if complaints filed were for cable or for broadband. Hardenclarifiedthatonlycablecomplaintsare beingreported nowbutthatthecommission hasrequested the broadbandcomplaintsalso be included inthecommission'smonthlystaffreport. Minerasked howthe MHCRCgets involvedwhendealingwithbig companies. Harden explained the MHCRC purchases its own legal services but that the commission can usually point to the franchise agreement or IGA and explain how the company is not meeting expectations. Miner stated it seems like the commission is doing well to hold companies accountable. Harden agreed and explained howthe franchise agreement includes mediation and methods for consumer overpayment assistance. Miner stated the City's IGA is important, City Council Minutes June 25, 20241 Page 2 Harden agreed and explained the IGA allows the MHCRC to bargain and act on behalf ofthe City. Mineraskedifthecities included in the IGAhavegood inputwiththe commission. Harden affirmed and noted presenting the budget for approval annually is a part of the IGA and the approval must be unanimous. Minerreiteratedthe importanceofthe IGA,especiallyto ensurecable companiesare complyingwith regulations. dark mentionedthe numberof languagesoffered bythe commission. Miner thanked Harden and the MHCRC members present for their time, Upon motion by dark, seconded by Tan and passing 3-0, Resolution 18-2024 was approved METRO HOUSING UPDATE CouncilorSimpsonstated houselessnessand housingremaina top concern amongcommunity members in the region. Simpsonexplainedthe 2018housingbond is currentlywindingdown its investmentswhilethe needfor affordable housing continues to grow. Simpson introduced Jenna Jones, Metro's lead from the Government Affairsand PolicyDepartment. Jenna Jones introduced herself and discussed the 2018 Affordable Housing bond, which focused on capital investments, andthe Homeless ServicesMeasure,whichpassed in 2020,focusedon providingservices but explained shelters were a gray area of this measure. Jones explained the 2018 housing bond is projected to achieve 120 percent of its production target, providingaffordablehousingfor9, 000-15,000people, and notedthe bondfundswereexpectedto be spent downbylate 2025or early2026. Miner asked Jones to explain where this housing was located and what they look tike. Jonesexplainedmostwere multi-familyapartmentbuildingsandstatedtheTroutdaleapartmentcomplex coming in 2025would betheclosest newhousingto WoodVillage.Jonesnotedthere wereseven implementation partners: the three counties, and the cities of Hillsboro, Beaverton, Gresham, and Portland, all of whom got direct allocations to build in their municipalities. Minerasked howmanyunitswerecomingto theTroutdaledevelopment. Jones stated she would need to look it up but would report it back to the Council but the focus of the bond was building family homes, not just studios or one-bedroom apartments. Jonesdiscussedthe SHS,mentioningthe anticipatedsunsetis in 2030, andexplainedthe programwas rampingup in 2022and is nowstabilizing.Jonesnotedthe SHShasalreadyexceededits goalon eviction preventions and shelter units. CityCouncil MinutesJune25, 2024 | Page 3 JonesdiscussedwhyMetrowascoming backto Councilto discussoptionsformoving forward, including affordable housing funds winding down, rent burdened households increasing, and the link between cost of housingand homelessness. JonesreviewedMetro's mostrecentstakeholderengagementeffortsdiscussingfuture pathsto a regional housing recommendation.Jonesmentionedthe StakeholderAdvisoryCommittee had both agreeableand difficult conversations over potential options. Jones reviewed the other methods of engagement, including listeningto community partners likethe CoalitionofCommunitiesofColorand publicopinion research. Jonesreviewedkeyrecommendationtopics- investments, revenue, andoversight- andareasof alignment- prioritizingdeepestneed, continuing progresswhilemaintainingservices; longer-term certainty for communities and providers and considering/addressing tax burdens; improving clarity, transparency, and coordination and creating paths to address challenges as they arise. Jones reviewed a draft timeline of next steps - Metro COO recommendation on July 9th; proposed action anda publichearingon July25th;and possibleactiononAugust 1statthe Metro Council meeting. Jones asked Council for questions. Reeser stated 94 units were being built in the Troutdale apartment project. Minerstatedthe needto see evidenceofhousingandservices provided in EastCountyandasked ifthe 2018 bond was being removed from the tax levies. Jonesexplainedthattaxpayerswill still be payingoffthe 2018bond, whichis whyMetro could notexplore a renewal as it would have increased the tax rates. Jones noted there will be no impact to the tax rate or taxpayersif Metro leveragesthe SHSmeasure unless Metro extendsthesunsetperiod, whichwill mean payingthe incometaxeslonger. Jonesstated it is more likelythat Metro willextendthe sunset period rather than remove it all together by having voters repeal the income tax. Miner asked if Metro received funds that went directly to the County. JonesexplainedtheSupportiveHousingServicesprogram leveragedan incometaxfundsthatwasthen given directly to the County. Miner asked if Metro knew what the County was planning to do with the funds. Jonesexplainedthere arecurrentlythree differentaccountabilitybodies,includingtwo SHSoversight advisoryboards,whomustshowplansto spendthe moneyand whocan be put intocorrective action if not spending the money, and the Tri-County Planning Bodythat looks atthe long-term plans for SHSfunds across all three counites. Miner asked if there was pushback from Metro on the County regarding how the County was utilizing the funds. Simpsonstated yes andthatMetro hasshownexamplesofothercountiesto the Countyon howto give moneyforservicesto smallermunicipalities. Minerstatedthe Cityhasnothad much successin beingableto give inputonwherethe moneyshould be going andwhatservicesshould be provided. CityCouncil MinutesJune25, 2024 | Page 4 Simpson noted Dirksandthe Troutdale City Managerhaveboth been vocal in expressingwhattheircities need. Simpsonexplainedas an EastCountyresidentandan electedofficialheoften still feelsunheard. Jonesmentionedpotentialdiscussionsaround shiftingfundsfrom SHSto a competitivefundingpotfor local governments. Miner commented that a potential issue on a future bond would be distinguishing the bond funds from County funds, dark also noted the appearance to voters of passing another housing bond when houselessness is still such an issueacrossthecounty. Reesermentioned Metro isdoingwell at beingtransparenton howit spendsAffordableHousingbond fundsandshowingprogressmadebutthatthe City hasmuch moredifficultyin showingthe communityhow the County is helping dueto lack oftransparency. Reeser explained it's notthat the City wants to run the program butthatit wantsto at least beableto showproofofservicesinourarea. Jonesmentioned Metro is workingon betterdatasharing pointson services, aswell, butnoted Metrowould need betterdatasharingfromthecounties. Jonespointedoutthecounties'plansto spend money are posted on the Metrowebsite, butthere is no retrospective reportshowingwherethe moneywasspent, MinerthankedSimpsonandJonesformeeting withCouncilandforSimpson's"bootson theground" approachin the region. Dirks pointed out there are no SHS supported shelters east of 181st, there is no direct access to service providers, and there is no direct line to connect community members with rental assistance in East County. Dirksasked aboutincomelevel considerationsand anydiscussionsaround changingrequirements. Jonesexplainedtwo pointsforconsideration regardingrevenue: indexingor increasingthe income level threshold and tax rate reduction. Jones mentioned the consideration around a tax rate reduction is if there will beenoughfundsforaffordablehousingand housingservices, notingthetaxis doingwell now.Jones noted that politics and potential measure opposition are also factors to consider. DISCUSSION:BACKYARDBURN BAN Dirks mentioned Battalion Chief Shawn Durham was present to answer questions and reviewed the City's firecodeupdateto matchthe State'scode. Dirksnoted a recommendationfrom Gresham Fireduringthat updatewasto considera full backyardbum ban butexplainedthe Citywantedto includecommunityinput in that consideration. Dirksstated the City reachedoutto thosewho providedfeedbackonthe potential burn banto invitethem to tonight'smeetingto provide additionalfeedback.Dirksexplainedthe Councilwould not betaking any action at tonight's meeting on this matter. Dirksreviewedthe City'sformerand current backyard bum bansandwhatchangesthe proposed burnban would implement, noting it would still allow BBQs, smokers, and recreational style fire pits/tables. Dirks noted Gresham prohibited all backyard burning in 2023 and Fairview did so earlier in 2024. Troutdale did not based on public feedback. City Council Minutes June 25, 2024 | Page 5 Dirks discussed reasons for potentially implementing the new burn ban, including increased density and risk, improvementsto airquality, andotheroptionsforyarddebrisremoval. Dirksnoted DEQalready prohibits burning west of 181st. Dirks summarized the four comments received during the public feedback process, three in favor of the ban and one against. Dirks presented DEQs burn ban map. Miner asked for clarification on the backyard bum ban map. Dirks clarified yellow is restricted to certain burning days and the red highlights prohibited areas but the yellowareasin Greshamand Fairviewcould nowalso beshownin red. Durham reviewed what the burn ban would mean, why a ban is needed, who it would affect, and who would be responsible for enforcing it. Community members would need to rely on yard debris recycling; backyard burning complaints have increased; community members who believe burning yard debris is most efficient disposal method would be most affected; and the Gresham Fire Department and DEQ would be responsible for enforcing. darkasked iftherewasa wayto burn at homethatwould result in a smokelessor emission-freebum, Durham stated DEQ already does not allow bum barrels in areas that allow backyard burning and stated he is notawareofanymethodthatwoulddo so in a residentialarea. dark stated his concern for the community member opposed to the burn ban due to his age, large property, and inabilityto transportyard debrisfrom hishome. Dirks explained he has spoken to this particular community member before and noted the City could reevaluate its Leaf Drop Program and investigate non-profits or other work groups who could help community members with yard debris removal. dark mentioned Portland at one time offered a yard debris removal program where community members placed yard waste in the street, dark stated there may be a need to extend the regular leaf drop program. Dirksnotedthespecialyarddebriscollection afterJanuary'swinterstorm wassuccessfulandthe City couldevaluateextendingthe LeafDrop programorcreatingspecialcollectionsto be more flexible. Durham discussed the potential to obtain a one-time burn permit but noted it would require the property to be over one acre and for the fire department to evaluate the property's setbacks. Miner stated any recommendation should build in accommodations for community members. Miner remarked he would like the four cities to be consistent with the burn bans as we all breathe the same air and explainedrecyclingis a healthierenvironmentaloptionforyard wastedisposal. Mineralso notedthe fire service providers in East County are already overwhelmed with calls and anything the cities can do to lessen their burden is good. Miner asked for public comments. Harden,wholivesat23828NETreehill Drive, stated he served on the FourCity FireAdvisoryBoardwhere he learned that most fires in Wood Village start outside of the home, which is why he supports the bum ban. Miner agreed. CityCouncil MinutesJune25, 20241 Page 6 Dirksstated Citystaffwoulddraftthe burn banforadoption atthe nextCouncilmeeting basedon Council's feedbacktonight. Dirksalso notedthe Citywouldcontinuecommunityoutreacharoundthe bum ban, assistance for community members, and yard debris programs. DIRECTOROFPUBLICWORKSREPORT Norminediscussedcontinuingandcompleted projectsforthe month of May:Well3 cleaningand motorand pump installation;WaterManagementConservation Planwascompleted andsubmittedthe City'sfirst plan to ODWREwiththe plan to updateeveryten years;flowerbasketsinstalled; splash pad opened; birdwalk in Donald L Robertson Park; 24 permits issued, including newsignage at the Byway; 27 inspections scheduled;44 newcodecases,31 ofwhichwereclosed; 12, 79%watersystem loss, noting staffare working to get below 10 percent. darkasked howthe Citygot rid ofthe wastewaterfrom Well 3 afterits cleaningsince it is situated in between apartments. Normineexplainedthewastewaterfrom Well 3 wasnotchlorinatedso it could be pumped directlyintothe stormwater system. Normine stated the material bailed out of the well was taken to the waste station and staff pumped the water into the stormwater system to clear debris before connecting the well back into the system. Normine commented that the well is running smoothly and quietly now. DIRECTOR OF FINANCE REPORT Reeserstated almostall revenues havecome in attheirbudgetedamountsandthatthe Cityis still monitoring the business income taxes. Reeser noted the City is hoping for a payment ofaround $100,000, which would put the City around its budgeted numbers. Reeserprovidedan updateonthe UFSWCD,explainingthe Maybond passedandthe boardcalledfor a dissolvementofthe LegacyDistrictsandforan electionofa permanentboard. Reeserstatedtherewould a boardelection on the Novemberballot, whichwouldend histerm on thetemporary boardafterDecember31st. Minerstated Wood Villageand its neighboringcitiesappreciate Reeser'sworkon the board, Cin MANAGER REPORT Dirksprovided updateson the annualperformanceplan (APP):the gatewaysignconstruction is completed, the EMC will be turned on soon by PGE, and the south gateway entrance sign, which was manufactured in Wood Village, should be installed Friday. Dirksupdated Councilon thethree-cityCouncilmeeting discussingfire andemergencyservicesfrom last week, noting the servicefeasibilityRFPis outfor bid rightnow. Dirksnoted the Council is scheduledto award the bid at its second July meeting as Wood Village is the lead agency on the joint RFP. Dirksstated the sewertrunk line scoping is in progressand IGAdiscussionswith Fairviewon sharedsewer lines will take place later this year. Dirks remarked that the facility security project that was discussed in an executive session at a previous meeting has nowbeencompleted andthe system is currentlyfunctioning. City Council Minutes June 25, 2024 | Page 7 Dirks mentioned the mini-split heat pump pilot program in Wood Village Green, in partnership with Multnomah County, launched last week and noted the Natural Leaders are leading the outreach effort on the project. Dirks reviewed the program process with each partner's responsibilities, noting applicants were told theprogramshouldtake 8-12weeksfrom applicationto installation. Miner stated how exciting it is to hear this and mentioned the hand Council President Rios-Campos had in helping with the project, as well. Dirksexplainedthe County's recentheatmappinghelpedmakethishappensince it highlightedWood Village,and its mobile home parks, asthe hottestpartofthecounty. Dirksmentionedthe hopeis to expand the program to the other manufactured home parks in Wood Village. Minermentionedthe pilot program'sabilityto financiallysupportthe Natural Leadersfortheirworkon the project. Dirks explained the group was also crucial in helping craft the interest form, as well. Dirksdiscussedthe recentengagementeffortsregardingcommunityworkshops,includinga dotexercise withboththe Reynolds HighSchoolseniorsandparkusers. Miner asked what the RHS graduates selected as the most popular. Dirks explained First Aid / CPR and noted there was also interest in Narcan training. Dirksmentioned he met withthe Governor's HousingStrategiesdirector, SenatorGorsek, Representative Ruiz, and Representative Hudson to discuss the manufactured home co-op model and what can be done legislatively in the upcoming session to better promote co-op or non-profit ownership of manufactured home parks. Dirksstated discussionswiththe selected candidatefor Fairview'sCity Managerfell through,so Fairviewis still looking for a new City Manager, Fairview is also looking for finance department assistance, so the City is contracting with Fairview to provide technical assistance. Dirks mentioned Fairview no longer has a FinanceDirectorasoflast night, Miner stated his appreciation for the City staffwho are stepping up to help Fairview. Miner asked if Fairview's Finance Director was gone. Dirks confirmed the Finance Director was no longer there. MAYORANDCOUNCILCOMMENTS dark suggested the LIRA utilize funds to build a fire station. Dirksexplainedregulationsaround utilizing URAfundsfor public buildingshaverecentlychangedand stated it may be possible, but the City would need to see howthings progress with fire and EMS services and the future of the LIRA. Reeseralsostatedthe buildingwouldneedto bewithinthe URAboundaryandthere is limited spaceto do so in addition to considering response times. CityCouncil MinutesJune25, 20241Page 8 dark remarked that Wood Village is in the middle of the district. Dirks noted fire service mapping pointed out 223rd and Sandywas the optimal location for a fire station but that the former Multnomah Kennel Club property could be a potential location for a non-traditional station. Minercommented there would be a lot ofideasto consideraftergettingthefire servicefeasibilitystudy back. Tan mentioned the Opportunity Scholarship Review Committee met with Sophie Bergkvist and Victoria Minnieweather,two ofthe seven applicantsforthisyear'sscholarship,thisweek.Tanstated Hinders reachedoutto theotherapplicantsto arrangemeetingsfor nextweek. Miner noted both candidates from yesterday were qualified. Dirksstated therewasconsiderationto run thescholarshipprogramearlierto allowmoretime forapplicant interviews. Tan remarked thequestionswerewellthoughtoutandthe scalingsystem workedwell. MinerthankedHindersfororganizingthe scholarshipreviewprocess. Harden voiced from the crowd that he would like to provide public comment again. Miner invited Harden to provide comment. Hardenstatedtwoformerscholarshiprecipientsinvited himto theirrecentgraduationfrom PSU. CITYATTORNEYREPORT Condit congratulated and thanked Reeser for his involvement on the UFSWCD board, stating he also served on the temporary board. ADJOURNMENT With no further business, the Council adjourned at 7:36 pm. John,C. Miner MA OR ATTEST. ITY RECORDER CityCouncil MinutesJune25, 2024 | Page 9