City Council

^ '-V aTO.CTWood Mayor Council President Councilors John C. Miner Jairo Rios-Cam os Mark dark Dara Tan Patricia Smith WOODVILLAGECITY COUNCILMEETING MINUTES September 10, 2024-6:00 PM PRESENT Mayor John C. Miner, Council President Jairo Rios-Campos, Councilors Mark dark, Dara Tan, and Patricia Smith, CityManagerGreg Dirks, PublicWorksOperationsManagerErikaNormine, PublicWorks Projects Manager Becky Gallien, Director of Finance Seth Reeser, and interested parties. ABSENT CityAttorneyJeffCondit CITIZEN COMMENTS (NON. AGENDA ITEMS) Dirks relayed that Sophie Bergkvist, one of this year's scholarship recipients, wrote a letter of thanks to the Council. Dirksmentioned MissionCITcontactedthe Cityto expresstheirdispleasurewiththe "Volkswagenvs Cadillac"comparison madeata previousCouncil meeting. Dirksapologizedon behalfofthe Cityand clarifiedthe reasoningbehindnotselecting theirfirm forthefire serviceanalysisstudy, Dirks noted the electronic message center has been on for a few weeks now, and the City has received a fewcomments aboutit, including it beingtoo brightand looking "tacky".Citystaffhavebeenworkingto appropriately adjust the brightness. Dirks stated a comment had been received about replacing the jake brakes prohibited sign on 238th. The Countyhassince replacedthe sign. TheCity isworkingwith MCSOon an upcomingjake brakeand semi- truck safety mission. PROCLAMATION: HISPANIC HERITAGE MONTH Minerstated he would be readingthe proclamation in Englishwith Rios-Camposreadingit in Spanish,as well. Minerrecognizedthere isan approximately48 percentHispanicpopulation in WoodVillage. Miner and Rios-Campos read the proclamation. Miner proclaimed September 15-October 15, 2024 as Hispanic Heritage Month in Wood Village. PUBLIC SAFETY REPORT City Council Minutes September 10, 2024 | Page 1 Lt Stewartpresentedthe reportforJulyandAugust: 2 assaultcalls; 3 burglarycalls; 2 stolen vehicleswith one recovered and an arrest; 23 traffic accidents; a traffic safety mission in August resulted in 24 stops and 20 warningsto encouragetrafficsafety;future plansto addressthe newjakebrakesign;shotsfired into a houseon 223rdwithno injuriesand deputiesstill investigating;a burglaryatthe BestWestern in Julybut the two suspects were not captured. Stewart gave a reminder about the upcoming toy drive in November. Stewartstated heand Dirkshavebeen discussinginterestin hosting anothercommunityacademy.The last one hosted byWoodVillagewasin 2017. Minerexplainedtheconversationwould be worthwhileto see ifthere is communityinterestandenough resources at MCSO. darkstated he and Smithhad both previouslygraduatedfrom the communityacademy. Smith mentioned the trainees from the academy do great public relations work for MCSO and believes the academy should be offered again, dark mentioned previousformertrainees havealsojoined the MCSOCitizen Patrol. Stewart noted an abbreviated version could also be offered. Rios-Camposasked ifbringing it backwould bedependenton staffingor cost. Stewartstated staffing butthat MCSOcould prepareand plan nowforwhenstaffingwasavailable. CONSENTCALENDAR A. City Council Minutes . July 9, 2024 . July 23, 2024 B, NewOLCC Liquor License . Naan n Curry C. City Events . FridayFamilyFun NightDebrief Upon motion bydarkseconded byTanand passing5-0, the ConsentCalendarwasapproved. MHCRCFUTURE ReidWagnerfrom NextStrategiesmentionedthe MHCRCis currently undergoinga strategicplanning process and introduced hiscolleague, Autumn Carter, John Lugston from MetroEast, Scott Harden from MHCRC, and SeemaGadhKumarfromthe CityofPortlandand MHCRC. Autumn Carteroverviewedthe MHCRC'shistoryandcore rolesand reviewedtheobjectivesofthe current strategicplanningsession, includingunderstandingchangingindustryneedsandthe impacton the commission. City Council Minutes September 10, 20241 Page 2 Carter noted decreases in cablesubscriptions means the current IGA, which is over 30 years old, needs updatedsothe MHCRCjurisdictionscancreatea newstrategyand fundingapproach. Carterreviewedfivechallengesfacingthe industrythatimpactthe commission:technologyshift, declining cable revenues, industry consolidation, outdated regulatory framework, and reduced cable fees. Carter stated cable TV subscribers are now under 100, 000 in Multnomah County. Miner asked for clarification on the area, Carterexplainedthis wassubscribersincluded in the six MultnomahCountyjurisdictionsrepresented by the MHCRC. Carter stated while the East County budget contribution has remained stable the East County revenue contribution,whichis basedon franchisefees, hasdeclinedoverthe years. Public, Educational,and Government (PEG) fees have also decreased, which impacts community media centers like MetroEast. Wagner asked John Lugston to discuss the services offered by MetroEast, Lugston stated MetroEast is a non-profit community media center that educates and trains the community in technologyand mediaatan affordableprice andcreatesand broadcastsmediaforthe publicbenefitwith a focus on diversity, equity, and inclusion. Wagner discussed the ongoing strategic planning and decision-making process. Wagner stated jurisdictional input is wanted to shape options for updating the IGA. Wagner overviewed key decision points including: maintaining the commission; how to manage the right-of- way; whether to pursue broadband regulation, and if so, independently or collectively; howto secure additional funding for community media centers; and whether to reallocate resources. Wagnerstated the commission is exploringa broad rangeofoptionsfor updatingthe IGA,whichwill be brought back to the jurisdiction cities for input. Wagner asked the Council for questions. dark mentioned the Council needs to consider cable companies will continue to expand broadband infrastructure and asked how many people have stopped using traditional cable. Waanerstated there was a loss of 70. 000 cable subscribers. but Harden mentioned that decline is onlv shown from 2010. Carter noted the plateau around the 2010 subscription peak was a result of an increase in cable package fees correlated with a decline in subscriptions. Hardenexplained increasedfranchisefeeswouldonlycoversubscription lossfora periodoftime before subscribers drop their service due to high cost. Harden stated he has previously advocated for the MHCRC to also regulate broadband as they do cable on behalf ofthe jurisdictions. dark mentioned collecting maintenance fees on utility poles. CityCouncil MinutesSeptember10, 2024 | Page 3 Hardenexplainedfranchisefeeswouldn'tbe collected thiswaywithoutraisingright-of-wayfeeson providers. dark mentioned, as botha Councilorandcommunitymember, hedidn'twantto be chargedtwoorthree times for the same utility pole. Miner asked for the timeline on when MHCRC would come present options before Council. Wagner stated the MHCRC would be considering options over the next fewmonths and would be back beforeCouncil in the next3-6 months. Wagnermentionedthe Cityshouldconsideritsoptions inthatsame timeframe. Miner asked Wagnerto present internal conversations regarding whatcommunity services would be impactedand offered,or not, in the nextfewyears ifthe MHCRCdoesn'tincreaserevenues. Hardennoted it wasgoodto thinkofthesethingsas both Councilorsandconsumersand mentionedthe commission hasalreadyseen a reduction in availablecommunitygrantfundsoverthe lastyear. Dirks asked what regulatory abilities would look like at the federal level. Wagnerexplainedstaffareexploringthis nowandthe informationwould be presented later, Harden noted broadband is currently not regulated on the local level due to federal preemption, GRESHAMYOUTHVIOLENCEPREVENTIONPROGRAM Emon Ghassemi,theYouth Services Managerforthe CityofGresham, and Marcell Frazier,the Violence Prevention& CommunityPartnershipsCoordinator,overviewedthe purpose, history, andapproachofthe East Multnomah Outreach Prevention and Intervention (EMOPI). Fraziermentioned EMOPIworkswithCentennial, Reynolds, Gresham-Barlow,Parkrose, and David Douglasschoolsthrough IGAsand MOUsto provideoutreach, includingat high-risksporting events. The Multnomah County Behavioral Health Gun Violence Reduction team is a dedicated team oflicensed therapistsservicinggun violenceclientsfrom EastCounty. Frazier discussed the Ceasefire Gun Violence Reduction Strategy, which offers a weekly shooting review, andwhatthatcould potentiallylook like in EastCounty. Ghassemireviewedits sixteencommunitypartnersfor2024-25, whohelp EMOPIofferfree prosocial, wrap-aroundand intensivecasemanagementservices. Ghassemimentioned EMOPI'spartnershipwith Work Systems, which is specific to serving EastCounty through workforce development. Ghassemireviewedtheexpansionof EMOPI'sserviceareafor2024-25,whichnowincludesWoodVillage. Ghassemipresented indicatorsofsuccess, includingserving 15,000youthandfamiliessince March2022; enhancingcommunitysafetyandengagement;creatingcollaborativepartnerships;aligningEMOPI programswithWoodVillagevalues;andcreatinga unitedvisionfor EastCounty. Ghasseminoted it hasbeen343dayssincea youth hasbeen killed insideofGresham'scity limits. Frazier stated in 2021 Portland had more homicides than Seattle and San Francisco combined, noting nearly50%of homicideshappenedeastof82ndandthatsmallercitieslike WoodVillagealso havea higher number of homicides in comparison to small cities on the west side of Portland, CityCouncil MinutesSeptember10, 2024 | Page 4 Tan askedwhywe havea highernumberof homicidesthanotherareas. . Frazier stated there is a much lower graduation rate among black and Latino students in East County than in Portland in additionto a lackof resources, increasedpoverty rates, lackofsafeaccessto groceries, schoolsand publictransportation, whichare all indicatorsand underlyingfactorsforgun violence. Miner thanked Ghassemi and Frazier for their work at EMOPI and stated he believes access to guns and regulationsaroundthem area largecontributortoo. Minerasked if EMOPIreportsa client's accessor possessionofgunsto lawenforcementpartners. Frazier explained that if a gun is reported then a Behavioral Safety Assessment Team Referral can be made that involves a home inspection by local law enforcement with the consent of an adult in the home. Minerclarified hewasaskingif EMOPIdirectly reported accessto gunsto lawenforcement. Frazier stated EMOPI is a not a direct service provider and asked Ghassemi to clarify more. Ghassemistated EMOPIstrivesto build relationshipswithschoolsand policedepartmentsto getthese referrals and once an investigation concludes then EMOPI staffwork to connect the at-risk youth with their communitypartnersforservicesand resources. Rios-Campos stated these statistics are not new in East County and mentioned the lack of safe resources foryouth, includingtrusted adults in the area. Rios-Camposaskedwhatexpandedservices meansfor Wood Village. Ghassemiexplainedthe Citycan reachoutto Frazierand himselfwhothenwill referit ontoone oftheir contracted partners. EMOPI meets every two weeks with its partners so problems can be addressed quickly. Miner asked if a Councilmember could provide Ghassemi's or Frazier's phone number or contact information to those in need of services. Ghassemi stated yes, and then they will refer it based on needed services. Tanasked if a Councilmembercould reachoutto reportan issueor person in need. Ghassemi again stated yes. Rios-Campos asked which providers offer direct services in the Fairview and Wood Village area. Ghassemi explained all sixteen partners cover the area and it depends on the service needs. REAP specifically services the Reynolds School District, Rios-Camposmentioned includingorganizationswhoofferresources inthe areaatcommunityeventsto connect community members to services. Miner asked ifthere were organizations the City could reach out to about tabling at events. Ghassemi stated yes, and it was important to meet people where they are at. Dirksnoted it wasa welcomesurpriseto find out EMOPIwasexpandingto WoodVillageand mentioned increasedfundingwill be neededto sustainand growservicesand resources. Dirksstated he was invited to be a panelist to review potential EMOPI partners and asked to be kept in the loop. RESOLUTION23-2024: MASTERFEESCHEDULEBUILDINGFEES City Council Minutes September 10, 2024 | Page 5 Reeser.explainedthe buildingfee informationwaspresented attheJuly23, 2024meeting aspartofthe . City's plan to begin using the State e-permitting system through Accela. Reeser noted the changes were madeto complywiththe State'ssystem aftera previous resolution includedfeesthe Statedid notwant included in it. Dirks, Reeser, and Gatlien explained the State's review process did not catch these inconsistencies becausethe Statedoesnot havetheauthorityto reviewthefeesforcompliance,butinthe processof switchingto the e-permitting system, a small numberoffeeswereidentifiedas non-compliantwiththe State's system. Gallien mentionedthe revisionspresentedtodayareveryminorto whatwaspresented in July. Miner asked if there were any substantial changes. Gallien and Reeser stated there were not, Gallien noted the resolution has gone through full review and the ordinance will be presented at the next meeting. Upon motion byTansecondedbySmithand passing5-0, Resolution 23-2024wasapproved. DISCUSSION:LOGVOTINGPRIORITIES Dirks stated every long session of the Leagueof Oregon Cities considers voting priorities to support State legislative initiatives. Dirks explained property tax reform is always an LOG priority, which is why it was not included in the LOC's voting priority list. Miner stated each Councilor would state their top five and then Dirks would compile their responses to pass along to the LOC. Miner stated his priorities: shelter and homeless response; behavioral health enhancements; building decarbonization;investment in community resiliency; shift from gas tax to road user fee. Rios-Campos stated his priorities align with Miner's but also included recreational immunity. Dirks explained each City votes on this, which then goes back to the LOC Board who then decides on final priorities. dark stated his priorities: infrastructure funding; cybersecurity. Tan stated her priorities: cybersecurity and privacy; building decarbonization; behavioral health; shelter and homeless response. Smith stated her priorities: infrastructure funding; tax on marijuana; broadband, cybersecurity, digital equity and inclusion; shift from gas tax to road user fee; operator training and apprenticeship. Dirks noted even if the LOGdoesn't advocate for the City's priorities, the City will and other organizations may as well. Dirks mentioned the State did not provide much funding in the short session for shelter and homeless response because Portland and the County have their own funding sources. City Council Minutes September 10, 20241 Page 6 Dirks and the Council reviewed the choices and compiled the priority list: cybersecurity and privacy, behavioral health, building decarbonization; homeless and shelter response; shift from gas tax to road user fee. Dirks stated this would help the LOGand the City would stilt advocate for its own needs too. CITYATTORNEYREPORT None. MAYORANDCOUNCILCOMMENTS Dirksnotedthe HispanicHeritageMonthcelebration hosted bythe Natural Leaderswill be on Fridayat City Hall. Dirksmentionedthe UtilityRate Open Housewill be nextTuesdayat City Hall anddiscussed howtheopen housewill be structured. TheCity hasreceived a fewcomments regardingutilityrate changes. Dirks stated to sign up by September 15th to reserve a t-shirt for the PlayEast Costume Dash in October. Reeserand Dirksmentionedthe Metro Mixerhostedat City Hall on Thursday, September19th. Miner noted there is a cash barand it is casual. Rios-Campos asked if Metro Councilor Simpson would be attending. Dirksstated yes, alongwithotherkeyMetro leaders, are expectedto attend. ADJOURNMENT Withno furtherbusiness,the Counciladjourned at7:50pm. M^\ John . Miner MAYOR ATTEST: CITY RECORDER City Council Minutes September 10, 2024 | Page 7