City Council

CT".OTWood Mayor Council President Councilors re John C. Miner Jairo Rios- Mark dark Dara Tan Patricia Smith Cam os WOOD VILLAGE CITY COUNCIL MEETING MINUTES November 12, 2024-6:00 PM PRESENT Mayor John C. Miner, Council President Jairo Rios-Campos, Councilors Mark dark, Dara Tan and Patricia Smith, City Manager Greg Dirks, Public Works Operations Manager Erika Normine, Public Works Projects Manager Becky Gallien, Director of Finance Seth Reeser, City Attorney JeffCondit, and interested parties. ABSENT None, CITIZEN COMMENTS (NON-AGENDA ITEMS) Dirksrelayed commentabouta recentutilityshutoffcustomerand conveyedthe importanceofhavingon- hand emergency supplies of water in the home. Dirks mentioned the City is mindful of scheduling shutoffs, including avoiding holidays and weekends, Miner asked how long the customer's water was shut off, Dirks explained it was shut off on a Wednesday around 10:00 AM, the payment was made at 8:00 PM the same day, and then the water was turned back on the following day by 8:30 or 9:00 AM. PUBLICSAFETYREPORT Lt. Stewartpresentedthe publicsafetyreportforthe month ofOctober:4 reported assaults; multiple traffic accidentsalongthe 238thcorridor;two reported andthen recovered stolen vehicles. Mark dark joined virtually at 6:05 PM. Stewart explained the new format ofthe report included in the Council's agenda packet. Stewartnoted the MainActivitySheethighlightsa declinein self-initiatedcallssinceAugust2019, mentioning MCSO has had issues with staffing but expects to have more deputies on the road in the next fewmonths. More deputies on the road means the availability for increased traffic enforcement missions, whichimpactsthe numberofself-initiatedcalls. Stewart explained the peaks and valleys in the self-initiated calls report, as well. Tan asked aboutthe lawenforcementactivityat Reynolds HighSchoola fewweeksago. Stewart relayed it was a reported person with a gun in the neighborhood around the school but not actually at the school. Stewartaskedthe Councilifthe Citywould providefundsfor between20-25pizzasat LasPosadasthis year. MCSOwould pickthem up. The Council unanimously agreed. CONSENTCALENDAR A. City Council Minutes . October 22, 2024 . City Events . 9thAnnual Pumpkin FestDebrief . 2025 OLCC Liquor License Renewals Minerrequested to pull the Pumpkin FestDebrieffrom the ConsentCalendarfordiscussion. Tan motionedto remove it, secondedbySmith. The Pumpkin FestDebriefwasremoved from the Consent Calendar. Upon motion by Rios-Campos, seconded byTan and passing 5-0, the Consent Calendar with amendment was approved. Dirksoverviewedthe historyof Pumpkin Festand mentionedthis year's newlayoutwasbetterand helped with crowding. Dirks estimated between 1, 500-1, 800 in attendance and mentioned supplies ran out before the event ended but people enjoyed the other activities, like inflatable axe throwing and petting zoo, at the event. Dirksnoted people seemedto staylongerto enjoyactivitiesratherthangrabbingand go. Dirksexplainedthe Cityandeventvendors, manyofwhomdiscussedtheirservicesandresources, hadthe opportunityto engagewithcommunity membersandeventguests, Mineraskedthe Councilaboutthe itemsto considerregardingPumpkin Festandaskedforcommentifthe Councilors had time to review them yet. Rios-Camposrecommended removing bakingkit itemsfrom thegoodiebagsto addadditionalon-site refreshments and activities. Tan agreed with Rios-Campos that additional on-site activities would get people more involved at the event. Tan mentionedthe petting zoo is a good idea. Smith agreed. darkexpressedinterest in trafficcontrol and utilizingthe ReynoldsSchool Districtpropertyforparking overflow. Dirks mentioned staff have been discussing hiring professional traffic control officials for larger events. Minerexpressed hiswishto makethingsaseasyon staffas possible, Smith stated she doesn't believe a tent is necessary. Rios-Campos asked ifthe Council had opinions on moving the event date to earlier in October to increase the chance of better weather. dark stated he liked that idea. Dirks explained the event's proximity to Halloween also impacts attendance. Dirksmentionedthiswasthefirstyearwithrainduringtheevent. Smith stated can/ed pumpkins rot quicker. Tan explained her family doesn't carve them to make the pumpkins last longer Rios-Campos mentioned the new layout worked really well, RESOLUTION27-2024:RESTROOMCONSTRUCTIONBIDAWARD Dirksprovideda quickhistoryofthe parkrestroom andthe updateproject, notingthe bid processearlier this year was unsuccessful due to budget constraints. Dirks reviewed exterior and interior renderings and blueprints ofthe proposed new restroom design. Dirks mentioned there were seven bids this go around, and the lowest bid was from 2KG Contractors Inc. at $536,000witha projected completion byMay2025. Dirksexplainedstaffrecommended a do notexceedamountof$550,000. Upon motion byRios-Campos,secondedbyTan and passing5-0, Resolution 27-2024wasapproved, DISCUSSION:EASTEREGG HUNT Dirks mentioned the Council agreed to hear newoptions for the annual Easter Egg Hunt at their last meeting and reviewed why staff were considering alternative options. Dirks explained this discussion wasn't the Councilapprovingan eventplan but making recommendationsfora planthatwould later be brought back before Council for approval. Dirks provided a brief history of the event and how it changed over the years, noting that in 2012 the Councildecidedto designand hostthe biggestEasterevent in the areamoving forward. Dirkspresented photosfromthefirst huntin 1989and photosfrom lastyear'sevent, highlightingthe crowd hasgrownconsiderablysincethe beginning. Dirks reviewed issues and concerns with the current event format. Dirksexplainedthe event's previouspurpose asa communityeventand mentioned it hasnowgrown into a regionaleventto gathereggsandcandy. Dirksproposed alternativeoptionsforthe event, includingswitchingto a more similareventto Pumpkin Fest with other vendors and activities. Minerremindedthe Counciltheyaren'tplanningthe event nowjust providingconsiderationsforstaff. Tan stated she believes the current format follows a traditionalformat, but, in her opinion, it has lost its original spirit and transformed into a more competitive event, noting she likesthe ideaof incorporating more activities for families, Rios-Camposagreedandexplained it is a hugesafetyconcernas both a parentparticipantand a service provider. Rios-Campos stated this is a pivotal moment to adaptthe event to better serve the community and meet the City's mission and goals. Rios-Camposrecommended bringingoutsideorganizationsto connectcommunitymemberswith resources and services. Smith asked howthese changes would affect the sensory and accessible components ofthe event. Dirksexplainedthere areareasoutside and insideofCity Hall forquieterandaccessiblespotsduringthe event, Smithaskedaboutbudgetingfortheeventand howpetting zooandotheractivitieswould affectit. Dirksexplainedthe Citycurrently allocatesa largeportionofthe budgetfor Eastereggs, noting removing the egg huntwould bothallowthe Cityto purchasefewereggsand havefundsforotheractivities. dark recommended bringingmore thanone Easterbunnyand hostingthe photospot in a safearea. Dirksmentionedthere could only beone Easterbunnybutmaybeit could bethe bunnyandfriends. Tan agreed, Rios-Campos stated a layout similar to Pumpkin Fest also helps with reducing line queues. Tan reiterated that kids do believe in the Easter Bunny, so she doesn't want to ruin that component. Mineragreedthatguestscould be accommodatedin differentareasattheevent. Dirksstatedthe Citycould purchasea tripodfor phonesto help familiestake photosattheevent. Minerremarked he is gladto be havingthisdiscussionas it fitswiththe City'sgoalof intentionalcommunity engagement. Dirksstated staffwould beginplanningand costingoptionsto bring backthe eventplan beforeCouncil. Rios-Camposmentioned holdinga citywidescavengerhunt bypartneringwith local businessesas partof the event. PARKSMEETINGRECAP Dirksprovideda recapofthe October28th ParksCommissionmeeting, whichreviewedsummerpark usage and reservations, splash pad usage, updateson park projects likethe CDBGpicnicareaandfuture wetland park, Miner asked if the area is elevated. Dirks explained the boardwalk is elevated and the unrestricted area is at grade, Dirks mentioned staff met with a company to discuss options, such as a skatepark or pump track, for the northeast comer of the park. Dirks mentioned the Parks Commission recommended not adding a new park entry sign since the purpose of the sign was unclear. Dirksreviewedthe ParksCommissiondiscussionand recommendationsregardingthefuture community garden. Dirks stated staff are costing options and will hopefully partner with Outgrowing Hunger to manage the garden. Dirksreviewedthe ParksCommission'sdiscussionand recommendationsregardingthe playground replacement, stating the commission wanted to hear from parents and playground users. Dirks mentioned staffare costingoptionsandwill beginoutreachto parkusers inthe springtimewith potentialforoutreach at the Easter event, Rios-Campos asked if any ADA accessible features were discussed at the meeting. Dirks explained not directly but those components would be part of any design considerations. 2025COUNCILMEETINGDATES Dirks stated the meeting structure remains the same as this year. DISCUSSION:CLIMATEFRIENDLYEQUITABLECOMMUNITIES Dirks provided background on the Climate Friendly and Equitable Communities (CFEC), mentioning the City was part of a lawsuit that sued the DLCD after eighty-nine new rules were adopted in 2022. The court ofappealssidedwiththe Stateandthe rules and regulationsremain in place. Dirks reviewed the regulations that directly impact Wood Village, including Parking A regulations. The regulations went into effect January 2024, but the City did not update the City code while awaiting results of the lawsuit. Dirksrevieweda transitbuffermapdeveloped by DLCDandstated,functionally, the Citycould no longer mandate parking anywhere inside city limits under these new rules. Parking cannot be mandated within half a mileofa rapidtransitstop, suchasthe TriMet Route77 linethat runsthroughthecity. Minerasked ifthese ParkingA regulationswouldapplyto bothcommercial and residential. Dirksstated yes, underthe newrules, theCitycould not mandateparkingforeithertype ofdevelopment. dark mentioned there is a new TriMet route on Glisan, as well. Dirksnotedthat ifthe newrouteon Glisan isconsideredas rapidtransit, then the southern partofthe city, theonly remainingareawhereparking mandatesareallowed, would no longerexisteither. DirksreviewedParkingB regulations, whichset standardsforfuture parking lots andfuture EVparking developments. Dirksstated the City receiveda deadlineextensionofJune30, 2025forcompliance. Dirksreviewedthe Climate FriendlyZonesregulationsandthetransportation planningregulations, mentioningthe WoodVillageTown Centerhasnot beenformallyadoptedas a TownCenterwithinthe Metro UrbanGrowth Boundary.To comply, the Cityneedsto provide Metro withan ordinancewiththe official boundary by the end of 2025. DirksexplainedMetro will startthe Transportation RuleProcess(TRP) in 2025andexpectsitto take 18 monthsto complete. The TRPwill impacttheTransportationSystem Planning(TSP) in 2027/28,starting with regionalandcounty plans. TheTRPwill then impactthe City'sTSPin the late 2020'sorearly2030's. Dirksprovidedan overviewofthe impactto WoodVillage:the Citycannotmandate parkingin mostofthe City; repealing parking mandates would also satisfy Parking B; the Ciy would still need Development Code for parkinglots to meet EVconduitrequirementsandotherstandardsfor newparking lots over1/2acre. Dirksstated the Citydoesn'tanticipatemanyshort-term issuesbut haslongerterm concernswithfuture developments having little to no parking. Smith stated she believes if EVconduit is required that a gas pump should also be required in parking lots. Dirks discussed next steps, including adopting Parking A requirements, formal boundary adoption forthe WoodVillageTownCenterbyJune30, 2025. Dirks explained non-compliance may result in state sanctions and potential lawsuits. Smith asked what other cities are saying about the new regulations. Dirksstated the responsehasbeenvariedfrom supportiveto believingthe newrulesare too farreaching Tan asked what solution would exist if a community member complained about parking. Dirksprovidedanexampleusingthe Riverwooddevelopmentin WoodVillage,stating limited parking is already an issue in the neighborhood. Dirks stated the City mandates that cars can only be parked on the streetfor48 hourswithoutmoving, butoncea vehicleis moved, the City beginsthe processoveragain. Dirks explained the City could get more aggressive with citations but it often leadsto more stafftime managing them. Miner asked if a new single-family home would be required to have a driveway. Dirks stated no, under the new rules, the City could no longer mandate a driveway or a garage, but that developers may still include them to make housing attractive to prospective buyers or renters. Miner asked if a four-plex could be built on a single-lot without parking. Dirks confirmed but stated the City has existing required setbacks and lot coverage regulations that prevent thestructure from covering an entire lot, dark mentionedthere are existingtownhomesthatdo not haveparkingand residentswalkdirectlyhome from public transportation stops, Rios-Campos asked if these rules only apply to new developments. Dirks confirmed. Rios-Camposasked if multi-unitpropertyownerscould chargeextrafor parkingspaces. Dirks explained the City would have to adopt something in its Development Code that would outline that rent does not include parking. Dirks asked if the Council wants to be in compliance within the required timeline. Smith stated no. Miner stated he would not be upset if the City wasn't in compliance within the timeline, Rios-Campos mentioned if it got down to the City losing revenue then it might be something to consider Tan agreed. The Council instructed Dirks to keep an eye on it. CITYATTORNEYREPORT None. MAYOR AND COUNCILCOMMENTS Dirksasked CouncilaboutschedulingforChristmas,closing at noonon ChristmasEveand reopeningat 10:00 AM the day after Christmas. The Council agreed. Dirksconfirmedthe Council-to-Councilmeeting withthe Grand Rondefor November21st, mentioningthe facilities the Council may tour before the meeting, Dirks asked about carpooling options. dark offered to drive Smith. Smith asked what time. Dirksstated the Councilneedsto be attheGrand Rondeby 10:00AM andcould meetatthe City Hall at 8:00AM. Minerexplainedhe will be drivingwith hiswife. Tan stated she would drive with Dirks. Miner stated he will not be at the Turkey Drive. Rios-Campos gave public recognition to Robbie, Garrett, and Austin from the PublicWorks team for helping puttogetherthe newsoccergoals in the park. ADJOURNMENT Withnofurtherbusiness,the Counciladjournedat 7:38pm. John C. Miner MAYOR ATTEST: ^Ll CITY RECORDER