City Council

Mayor Council President Councilors s3 Jairo Rios-Campos DaraTan John C. Miner Mark dark Patricia Smith aTWood ige WOODVILLAGECITY COUNCILMEETING MINUTES April 8, 2025-6:00 PM PRESENT Mayor Jairo Rios-Campos, Council President Dara Tan, Councilors John C. Miner, Mark dark and Patricia Smith, City ManagerGreg Dirks, PublicWorksOperationsManagerErikaNormine, PublicWorksProjects Manager Becky Gallien, Director of Finance Seth Reeser, City Attorney JeffCondit, and interested parties. ABSENT None. CITIZEN COMMENTS (NON-AGENDA ITEMS) Conditarrived at 6:01 PM. Dirks introduced Kevin Mansfield. Kevin Mansfield, a representative of the Parkinson's Resource Group and the Michael J Fox Foundation, thanked the Council for allowing him to speak for a few extra minutes. Mansfield thanked the Council for theirrecognitionofApril as Parkinson'sAwarenessMonthandforallowingthe supportto groupto meetat City Hall and for promoting it on social media. Mansfield mentionedthe numberofsupportgroupshasgrownacrossthestateoverthe lastdecadebut also noted more people arebeingdiagnosedyoungerthaneverbefore. Mansfield provided an update on SB 718, which the Council had expressed support for last year, to create a registry of those diagnosed with Parkinson's in Oregon. Mansfield stated SB 718 is now sitting with the Waysand MeansCommitteeforpublictestimonyandasked iftheCouncilwouldstill be interested in providingtestimonyduringthe publichearing. dark arrived online at 6:08 PM. Rios-Campos stated it was an honor to continue the proclamation and provide support. Minerasked ifanyParkinson'sresearchorsupportforthe billwasat riskdueto recentcuts atthefederal level. Mansfieldexplained, in hisunderstanding,the bill would befundedatthe Statelevel, butresearchfunding has been impacteddueto the budgetcuts fundingscientificresearchandthe FDA, Miner asked for clarification on if the Parkinsons community was feeling the impact of the federal cuts. Mansfieldconfirmed butstated hedoesnotanticipatethe billfailingsincefundingcomesfromthe State level. Smith thanked Mansfield for his efforts. Mineraskedwhythediseasewasgrowingsofast. Mansfield stated the research does not know but that some theories point to chemical contamination, such as patientswithexposureto AgentOrange. Mansfield explained California and Washington also have this type of registry, so creating one in Oregon would then provide a definitive number ofpeople living with Parkinson's in the state, which will help provide data on who the disease affects most. Tan asked for clarification on the bill number. Mansfield stated it is Senate Bill 718. Rios-Campos stated iftestimony is needed that he could volunteer to provide it on behalfofthe City. Dirksasked Mansfieldto sharethe informationdirectlywith him. Rios-Campos also said the City could provide a letter ofsupport to our representatives too. Tan read the Vietnamese-American Remembrance Day proclamation. PUBLICSAFETYREPORT ChiefStewart presented the public safety report for March: everything istrending downward forthe most part; one reported stolen vehicle thatwas recovered in Gresham a fewdays later; calls for service arethe lowest since January 2020; 8 traffic accidents reported, most in the 238thcorridor per usual; 7 assaults reported, which is up from the previous month and included one domestic violence arrest, but no trend identified; and one DUIdriverarrested. Stewart discussed a domestic violence arrest made in the 100 block of Cedar. The suspect fled the scene and then returned a day later where he wasarrested by MCSO. Stewartstated MCSOis lookingforwardto thefirstannualEasterExtravaganza. Mineraskedwhoinvestigatedthedomesticviolencesituation. Stewart stated MCSO patrol deputies handled the investigation, which is typically a detective level situation. Miner stated traffic stops are up from the average. Miner mentioned seeing an increase in graffiti along Wood Village Blvd and noticing the different styles. Miner asked ifthere was still a gang task force and if MCSO would like pictures ofthe graffiti. Stewart stated MCSOalways encourages reporting vandalism even if it's through the online portal for tracking purposes, Stewart explained MCSO has partnered with the Ceasefire program through Gresham, explainingthatis probablythe closest iterationofa gangtaskforce. Tan asked if vandalism should be reported to the non-emergency number. Stewart stated yes or the online portal. Dirks stated both the phone number and the portal link on the City website. CONSENTCALENDAR A. CityCouncil Minutes o March 25, 2025 Upon motion by dark, secondedbySmithandpassing5-0, the ConsentAgendawasapproved. DISCUSSION:COMCASTFRANCHISEAGREEMENT Dirks explained tonight's presentation is to provide background on the renewal process for the City's franchiseagreementwith Comcast. Dirksprovided backgroundon the Mt HoodCableRegulatoryCommissionand its purposeto represent a coalition ofjurisdictions, including the City, to regulate, negotiate, support, and manage cable franchise agreements. Dirks explained the purpose of cable franchise agreements, which grant access to cable providers to operate in the public right-of-way and allow cities to receive compensation, regulatory oversight and public benefits. Dirksreviewedthe Comcastfranchiserenewalprocess, statingthe renewalprocessstarted in 2020, but dueto the pandemic,wasnot picked backup until last November.TheWoodVillageand Fairview representatives voted no at the last vote to recommend the agreement, which put the renewal process in the hands of the City and the Council. Dirksreviewed key negotiated items in 2025, includingthe PEGfee increase,the removalof 1-NET,andthe FCC Order 621 Compliance allowing cable providers to recover marginal costs. Dirks stated Andrew Speer from Comcast was here to explain more on these points if needed. Dirksstated public input from the MHCRC meetings, noting public comment themeswere thatthe PEGfee decreasedfrom 3% to 2.5% andthe MHCRCeditswereoverreachingandgo beyondthe law. Dirks reviewed the MHCRC response to this public input and reiterated the Wood Village and Fairview representatives voted no, noting the no vote seemed to be ceremoniously as a comment on the renewal process. The otherrepresentativesvoted to recommend the adoption,and Greshamadoptedthe updated franchise last week. Dirks explained the discussion tonight could include staff, the City's MHCRC representative, Tim Goodman from Comcast, and a written comment provided from MetroEast. Dirks reviewed the next steps, including an April 22nd vote at the next Council meeting and discussion around the future of the MHCRC and MetroEast Community Media. DirksinvitedAndrewSpeerto speakwiththe Council. Andrew Speer, whoworks forthe City of Portland and is the MHCRC franchise compliance manager, introduced himselfanddiscussedthechangein cablefranchiseagreementsoverthe lastdecadeorso. Speermentionedhisfocuswasto ensurethe reductionin PEGfeeswere minimal. SpeerexplainedComcast, underthe FCC621 Order, hasthe abilityto recoverthose marginalcostsand hasnotchosento do so yet. Speeralsostatedthe rateforthe PEGfee isoneofthe highestinthecountry. Speermentionedthesepointsexplainthe commentsthatthe MHCRCeditsextendedbeyondtheirreach, noting these are also some ofthe reasons whythe other representatives voted to recommend the adoption. Minerstated itseemed likethe negotiationswentwell to only lose halfa percentagepointforthe PEGfee. Mineraskedabouta capon theamountallowedto be recovered fromthe marginalcost. Dirksexplainedit cannotexceedthe revenuegenerated bythefranchiseagreement. Miner asked ifSpeerwas aware ofany situations where Comcast passed on those marginal costs. Speer stated he was not aware. DirksexplainedTim Goodmancould explain it in hisownwords, but in Dirks' understanding,Comcasthas notcalculatedwhatthose marginalcostswould be becauseit isdifficultto do so. Minerasked ifthe WoodVillagerevenuewas$4,000. Dirksstated it is minimal and a decliningrevenueforthe City. Minerstated a laterdiscussionwould be aroundwhatto dowiththefranchiseagreementrevenue. Dirks stated not so much what to do with the revenue but what was the future of MHCRC and MetroEast giventhedeclinein cablesubscribers. Smithaskedwhathappensifthe Cityno longerreceives revenuefrom cablesubscribers. Dirks stated that wasa great question being looked at by MHCRC and MetroEast nowwith a goal to find an answer before getting to that point. Rios-Campos stated Fairview's representative discussed the vote with their mayor and explained it asthe Cityof Fairviewshould do whatwasbestfor them, Miner stated there was little to gain by not approving it. Dirks agreed but stated hedid not want to forget the City's partners while figuring it all out. Dirks asked if the Council needed to hear from Tim Goodman from Comcast. The Council declined, darkstated he is readyforthefranchiseagreementto come backatthe nextmeeting. Rios-Camposagreedand mentioned Dirksdid a goodjob ofreviewingeverything. PRESENTATION: BOEC UPDATE Bob Cozzie,Directorofthe Bureauof EmergencyCommunications, providedan updateon 911 servicein the County. Cozziereviewedthe largeincreasein 911 callsfrom 2020to 2021 butexplainedwhiletherewasa 5. 1% decrease over the last year but a 35% increase since 2018. Cozziestatedstaffingwasa challengedueto employee burnout, noting BOEClostnearlya third of its staff after the riots in Portland and during the pandemic. Cozziementioned BOECleveraged mediato shareits story, whichhashelped, CozziediscussedhowBOEChasstartedto change,includingthe launchof Portland StreetResponseand expanded 311 services, which created newfunding for 911 positions and eased the BOEC staffworkload. Cozziereviewednewtechnologyused by BOEC,including PSAP,AAC, whichautomatescall-backsfor droppedcallsor hangups,and non-emergencyphonetriage. The newtechnologysavesaround40 hours ofstafftime per month and reducesabouta thirdofnon-emergencycall volume. Cozzie talked about efforts to regrow staff levels, explaining there was an increase in training academies since 2012 with 106 people hired and a 74% retention rate. They have also prioritized training in daily staffingand recognizedcoacheswitha higherpremium. Cozzierevieweddifferentrecruitmentstrategies, includingencouragingemployeesto help andpromoting inclusive hiring. Cozziestated it takesa minimumofa yearand a halfto getcertified butnewhiresare answeringphones within six months. Cozzie reviewed the former, current, and projected BOEC dispatcher staffing, explaining they are on the vergeof havingall positionsfilled. Cozziestatedtheaverage911 call waittime is now43 seconds,whichis downfrom 2022upfrom the2019 waittime, Cozzieexplained he would liketo get backto the 12secondwaittimefrom 2019,though. Cozzieexplainedall permanentlyfunded positionsarefull rightnow. Cozziestatedthe averagewaittimetodayis 24 secondsandthe average non-emergencywaittime is 3.5 minutes. Mineraskedaboutthe averagewaittimeforemergencydispatchesacrossthecountry. Cozziestated the nationalstandard is either20 or 15secondsbutexplainedmost largerjurisdictionsare struggling to meet that right now. The goal is to answer 90 percent of 9-1-1 calls within 20 seconds but explained he would like to see his call time below 10 seconds. Smithstated she reallywantedto be a 9-1-1 dispatcherbutcould notfindan opportunityto doso. Tanstatedtheirrecruitmenteffortshavepaidoffand asked ifcall waittimes are projected to drop, aswell. Cozzie stated the number of 9-1-1 calls is decreasing and his hope is to have the current call waittime cut in halfbythistime nextyear. dark asked abouttheabove60secondcallwaittime in 2022, noting nationallymostcallswere relatedto domestic violence and asked if it was similar here. Cozziestated thiswasmost likely notthe casehere,explainingmostcallswere relatedto civil unrestand houselessness. Cozzieexplained,anecdotally, he didseean increasein domesticviolence relatedcallsduringthe pandemic, though. darkasked,given hisexperienceonthe NoiseAdvisoryCommitteewith repeatreporters, ifCozzie experienced a similar issue with the same few people reporting issues regularly Cozziestatedthere arefrequentcallers, but mentionedmanyofthosefrequentcallersstrugglewithmental healthconcerns. Cozzieexplainedtheirstaffistryingto coordinatewithCountyBehavioralHealthto assist thosetypesofcallers. Rios-Camposasked iftherewasan increasein non-emergencycalls sincethe9-1-1 calls havedropped. Cozziestated, no, that manypeoplewhocalled non-emergencywouldgettired ofwaitingsowouldhang up and call 9-1-1 only to be told to recall the non-emergency line. Cozzie explained non-emergency calls have gone down by a third since implementing the non-emergency triage system. Rios-Camposasked ifthere is concernthatcalltimesgettoo highcausingpeopleto stopcalling. Cozzie stated he has heard of this anecdotally but noted it's hard to measure. Reesermentioned Cozzie'sapproachto addressingissueswithstaffingandcall timeswasrefreshing. Cozzie thanked Reeser. Miner asked Cozzie about leading training in other states. Cozziestated he providedtwotrainingsessionsforpublicsafetyprofessionalsinthewestern halfofthe United States at the APGO conference. Miner agreed with Cozzie's stance to hire talent and train rather than looking for a perfect match. Rios-Campos thanked Cozzie for his presentation. RESOLUTION8-2025:ZIPLYCABLESERVICECANCELLATION Dirksprovided backgroundon the Ziplycablefranchiseagreement, reviewingthe previous iterationsand the lastapplicationand revivalofa legacytelecommunicationagreementwiththe Citywith Resolution7- 2022. DirksmentionedZiplyreachedoutin November2024to terminatethefranchiseagreementsincethere were no longercablesubscribersin WoodVillage. Dirksreviewedthis processto terminate whichinvolvedgoingthroughMHCRC, noting Ziplyand MHCRC developed a termination agreement. Dirks explained Ziply still exists in the area for broadband just not for cable. Upon motion by Tan, seconded by Smith and passing 5-0, Resolution 8-2025 was approved. CITYATTORNEY REPORT None. MAYORANDCOUNCILCOMMENTS Minerstated he isworkingon the MHCCbondcampaignto helpsharelawnsignsand businesswindows, stating he hassignswith himforanyoneinterested. Mineraskedthe Councilto thinkstrategicallyaboutwherethesignscould be placedaroundthe cityandto talkwiththeirneighborsto helpgetthe bond passed. Rios-Camposasked aboutrestrictionson the Citysurroundingadvertisingthe bondgiventhe Council's support of the bond measure. Dirks deferred to Condit. Conditstated the Cityand staffcannottakean activepartin anycampaign,butthe Councilis exemptfrom this rule. Dirksremindedthe Councilthere is a three-citycouncil meetingtomorrowat6:00PMat City Hall. Dirksreviewedthe agendafortomorrow's meeting, includingproviding backgroundand reviewing proposals with the goal to select a direction for moving forward. Dirks also reminded the Council about next Tuesday's Budget hearing and the Easter Extravaganza on Saturday,April 19th. dark stated hewould bejoiningtomorrow's meeting virtuallyand latesince hewill be undergoing chemotherapy. Dirksstated Clarkshould attend only ifable. Rios-Campos agreed, Dirks explained the three cities seem in agreement already but there may be some hard truths pointed out. ADJOURNMENT Withnofurtherbusiness,the Counciladjourned at7:33pm.  Jairo ios-Campos MAYOR AT ST: CITY RE DER