City Council

s^^ ^ Mayor Council President Councilors JairoRios-Campos DaraTan John C. Miner Patricia Smith aT.Wood ige WOODVILLAGEURBAN RENEWALBUDGET COMMITTEE MINUTES April 15, 2025 PRESENT Urban RenewalAgency ChairJairoRios-Campos, Members DaraTan, JohnC. Miner, Mark dark, Patricia Smith, Victoria Minnieweather, T. Scott Harden, Faith Fox, and Hunter Jones. Budget Committee Member Teresa Campos-Dominguez. City Manager Greg Dirks, Director of Finance Seth Reeser, Public Works Operations Manager Erika Normine, Public Works Projects Manager Becky Gallien, and interested parties. ABSENT BudgetCommittee MemberMiliatKasahun CITIZENCOMMENTS (NON.AGENDAITEMS) None. ELECTION OF CHAIR Upon motion by Minor, Seconded by Smith and passing 9-0, Mark dark was selected as Chairof the Urban RenewalAgency BudgetCommittee. Upon motion by MayorRios-Campos, secondedby Smith and passing9-0, DaraTan wasselected as Secretary of the Urban Renewal Agency Budget Committee. BUDGET MESSAGE Call to orderat 5:46 PM. Dirksshared an urban renewalpresentation and indicatedthatthereis not a lot happening presently. The chart in the slideshow shows when Riverwood was added, a small development on Halsey, and when Byway came on. The change property ratio was low when the Byway came, so there was a loss ofexpected revenue. The City expected the change property ration to be 47. 8%, but it only came on at 35. 2%. That resulted in a loss of$90, 000 in annual revenue for the LIRA. This is nothing the Cityor the Bywaydid wrong, it wasthe county'scalculations. 24200NEHalsey St . WoodVillage,OR 97060 . (503) 667-6211 . FAX(503) 669-8723 . E-mail:city@WoodVillageOR.gov  The City prefers to carry less debt, howeverby statute, urban renewalagenciesare required to operate in debt. The City doesn't have a positive margin, though there is enough saved in the City's balances though to cover the payment for the duration of both the general fund loan and the full faith and credit bond the City has forthe agency. Ifsomething newwere to come up, the City could refinance the current debt or take out a newor different loan, The City probably won't do anything for the next couple of years, however, because the City hasthat negativemargin. Projects thathave been completed includetheArata Road Fence, the City Hall building,the splash pad, HalseyStreetcrossing, the North Gatewaysign and the solartrash cans. Weare presently in progresson the ParkRestroom project. There aretwooutstandingdebts:one loan wasfrom the generalfund whichwasbeneficialto both funds as it allowedan investment opportunityforthe generalfund with the interestpaymentof4%. The City also tookout bondsin May2020. Even if somethingwereto come up tomorrow, projectstypicallytake about 3 yearsto get underway,so the City likelywouldn'tneed to budgetfor it in the comingfiscal year. There is still an amount for a small project, ifone were to come in. Ifthat were to happen, it would go to the board first before anything was allocated, The City is going to focus on paying down debt for the next couple of years. Upon motion by Tan, secondedby Minorand passing9-0, the BudgetCommittee recommended the adoption ofthe FY25-26 Urban RenewalAgency Budget. Upon motion by Tan, seconded by Smith and passing 9-0, the Budget Committee levied 100% of the available overlapping tax rate from the division of taxes. ADJOURNMENT With no further business, the meeting adjourned at 5:58 pm. ara Tan SECRETARY 24200NEHalseySt . WoodVillage,OR 97060 . (503) 667-6211 .FAX(503) 669-8723 . E-mail:city@WoodVillageOR.gov  . ^ Council President Councilors ^ Mayor SSSl:-.^?! JairoRios-Campos DaraTan John C. Miner Mark dark Patricia Smith CTn:.OTWood ige WOOD VILLAGE BUDGET COMMITTEE MINUTES April 15, 2025 PRESENT Mayor Jairo Rios-Campos, Council President Dara Tan, Councilors John C. Miner, Mark dark, and Patricia Smith. Budget Committee Members Victoria Minnieweather, T. Scott Harden and Teresa Campos- Dominguez. City Manager Greg Dirks, Director of Finance Seth Reeser , Public Works Operations Manager Erika Normine, PublicWorks Projects ManagerBeckyGallien, and interested parties. ABSENT Budget Committee Member Miliat Kasahun CITIZEN COMMENTS (NON-AGENDA ITEMS) None. ELECTION OF CHAIR Upon motion by dark, seconded by Miner and passing 8-0, Dara Tan was selected as chair of the Budget Committee. Upon motion by Harnden, seconded by Miner and passing 8-0 Teresa Campos-Dominguez was selected as secretary. OREGONSHAREDREVENUEPROPOSALHEARING Tan opened the Oregon Shared Revenue Proposal hearing. No Comments. The hearing was closed. BUDGET MESSAGE Dirks presented the proposed budget for FY 25-26 and started offwith a slide indicating the services that are contracted out and the ones that are rendered by City staff. The general fund covers a lot of areas including Administration, Finance, Events, Public Safety, Parks & Recreation, Building, Public Works and Non-Departmental. The street fund is considered Special Revenue, Capital Projects the Capital Sinking Fund, Water and Sewer are Enterprise funds and the Internal Service Fund is for shared services to all funds. Looking at the current year, Fire Services is a positive three city effort. Forour utilities, the City scoped the entire sewer system and completed sewerflow monitoring. Forstreets, the upcoming RRFB Crossing project, we are waiting on parts now but will be done with that this fiscal year. The City didn't do a street resurfacing project this year, we are adding this year's funds to next year. After looking at our sewer system Budget Committee Minutes April 15, 2025|Page 1 and the Citywanted to do a largerstreet projectwiththat. The park restroom project is in progressnow, in addition to the ADA pathway with enhanced picnic tables and barbeques and wrapping up this week is the communitygarden. On the administrativeside, the Citycompleted an updatedcompensationstudy, the City is also in progressto updateour permit software.The City received grant moneyforthe newwetland park, constructionwill starton thatnextyear. Forthe budgetin the currentyear, it is on trackwith revenues and expenses. Beginning balances are a good barometer of howthe funds are doing over time. It shows if you are dipping into savings or not. The balances are mostly increasing. There are a couple of balances that did not increase. Regardingthe ParkSDC,the Citydidn'tgetthe revenues thatwe hadexpected. Forsystem development charges, we don't spend it unless there is a project, and we have that revenue. The City has been really investing in ourwatersystem, and the City hadthe well 3 projectthatwasupsizedforthe VFD thatwasa capital investment, notforoperations. Significantrevenuefeatures- interest rates have been better, butweare projecting those to flatten out. Therewill be a steady increasewith property taxes. Businessincometaxes have been increasingbutwe are expectingthem to beflat, given the unknownsin the broadermarket. Franchisefees arestable. Utility revenues and state shared revenuesare higherdueto usageincreasefrom growth in our population. State revenue shares are based on population as well, so those are up too. Our population was projected for a declinefrom Portland State Population ResearchCenter. Theywantedto do a correctionthatwould have reducedthe population countto 2020numbers. Wewere ableto showthem thatwasn'tthe case, so instead of losing population, we gained a little. Our population is sitting at 5100 people now. Miner said he would like to call attention to the ending fund balances growth, and that is so important in whatweare doing right nowwith the expensescomingwith fire. Hesaidthe staffshould be applaudedfor theirefforts here. Whenyou see balancesgrowingwhenour revenue is decreasing,this is well managed, and councilorMinerthinksall of us can takesomesolace in thattrajectory, darkcommented thatthere is a purpose in saving moneythis year, so that in nextyear's budgetwe aregoing to bespending it. Dirkssaid we can think of it more as a one time or short time in transition to a different option. All operating budgetshave revenues in excessoftheircosts. The City hasthe sameoverall staffinglevel; the Cityadjusted2 positions basedon our paycompensationstudy, The total budgetfor all fundswentup 8.3%, it is a verystable budget. Total reservecontingenciesand ending fund balances are good as well. The contingency policy allows there to be enough reserves without taking on debt. Staffinghas been relativelyflat overthe years, despitegrowth. Whenwe bring people in, theygenerally stay. The increased costs showthat we have been retaining staffwell. We have had multiple years of high inflation, upwardsof7% - 8% back-to-backyears. The City has 15full-time employeecontracts, Inflation is at 3%, COLAcap, in unioncontractis at4%. Merit basedcompensation averagesaround 6% as people progressthroughthe steps. The City had PERSmoneybudgetedthis year, butwewereableto continueto make interest on it by letting it sit in the general fund. By waiting until July to deposit that, we will qualify for the state PERS match. Reeserpresented on the General fund. The operatingfund is the main focusto knowwherethingsare at. Majorrevenues in the general fund, there has been slightgrowthat about3%. 75%ofthe operating revenue comes from 5 sources, the biggest one being property tax. That has a maximum increase of 3%, Budget Committee Minutes April 15, 20251 Page 2 but the City is getting a bit lessthan thatdueto the Urban renewalarea. It has locked up someofthat revenue, so wecap thatgrowthat 2.56%. The biggestincrease in whatthe City is spendingis fire. Thefire contractwentup by about$400,000. This yearwe are positive, butjust barely. Publicsafetyis the highestcostoverall to the general fund. Dirks presented the Capital budget- There is $940,000forthe WetlandsPark. The Cityjust received our grant for the community garden for $12, 000. There is also the sports field restoration and replacing a vehicle. There is a positive margin, but barely. The majorityofthat is goingto the Wetland Park, whichis grantfunded. Publicsafety- Police2.4% lastyearan actual increaseof7%. Firecame in at 68.7%, basedon the last best offerfrom Gresham. For BOEC (911), the projected increase is 4. 5%. One-time funds of $50, 000 for fire service education, outreach and funding polling. There is $31, 000 for the PERS side account that is under public safety for City employees managing those contracts and services. Mayor Rios-Campos said hewould like to reiteratethatfire hasthe largest increase, and the situation is notgoingto changeunless we find a different manner to cover the cost. The cost is capped at $3 per $1000 in value. When you look at ourtax rate, it is only $3. 12 per$1000in value. Thisopened a lot ofother possibilitieswhichled to our discussionsand nowpartnershipwith ClackamasFire District 1. The Citydidn'ttalkwith Clackamas 1 thinking aboutlooking to increasethe tax rate. The costoffire services haschangedfor us. Gresham previously provided us with marginalor averagecostforfireservices, butthat is going away.The City is lookingto takethe vote on annexationto the communitiesdirectly, The City hadgreat positiveconnections with ClackamasDistrict 1. Anotheryearto help the transition in a positivewayboth to prevent harm to the Gresham Firefightersand to allowtime to communicatewith the community. Nomine presents Public Works. The Parks system development charges (SDC) are paid by new development items that addcapacity. Gallien also sharedthatwe are using a portion ofthem on the restroom to cover the additional costs ofthe CBDG pathway, There has been an increasein costs forcleaning up parks. The Cityhas updated our utility fees and movingforwardwe are also going to startchargingthe parksfund forthe waterit uses, We aren't using more water; we are just paying for the water that we are using. That will be a $24, 900 addition. It is expected that electricity costs to go up by another $3000 or so. The reason for that cost increase is that we are adding to the number of restrooms, it will now be 8 sections. There is also heating, electricity costs for the handdryers and the like. Communitygarden managementwill be handled by OutgrowingHungerand will be $2400a year. Building services is a net $0 account, it covers the building and rental property inspection costs. Streets and stormwater- Thiscovers signs, pavement, catch basin cleaning, CedarLanestorm vaults, streetsweeping,lights, leaves, etc. Moststreetfund revenues comefrom the gastax and utility fee. dark inquired aboutthe state gastax, regardingsaving moneyon ourstreets, do we need to report to the statethatwe arecollecting savingson that? Dirkssaidthatthe state gastaxes arerestricted revenues towardsthe maintenanceand conditionofthe streets with 1% going towardsnon-streets, such as ourtrail system. Wealwaysspend thaton ourtrail system. The otherworksthatwe maintain includestreets, such as leafcollection, storm work and ourstreet utilityfee. Justbecausewe are holdingoffon the capital piece, we arestill goodon the restricted portion. Reeseraddedthatwe arejust accumulatingfundsfor one year. This year we budgeted a $300, 000 project that makes sense for streets, as well as water and sewer/storm. Budget Committee Minutes April 15, 20251 Page 3 Dirksaddedthatit is still spenton thatrestricted fund categoryand budgeted boththis yearand next, maintaining compliance. Normine continued, sharing that personnel is a large amount ofthe street budget, materials and suppliesarethe nextlargest. Somecapital projects are coming, wewill put more into our streets since we saved for it this year. There will be Multnomah County enhancements, crack seal and slurry, camera and vactor for our storm lines, as we did in our sewer. There is also money in there forthe new vehicle as well. Tan asked ifthere is an areain the Citythatis in more need ofstreet repair. Norminesaidwe aregoingto start compiling that information, Likely areas in the Upper Village will need both sewer and streets. The City is going to look at an overview of the whole area and determine what the highest priorities are and see what can be layered together. Tan asked if we set the $350, 000 with the assumption that we are going to fix most of it. Dirks said ideally there are 3 buckets: sewer, water, and streets. Ourwater system is pretty good and with our recent scoping, we know there are some trouble spots with sewer that need replacements and repairs. The City is goingto match those projects with some ofthe roads in the worst condition, areas where we would have needed to patch or redo the surface anyway. Instead ofdoing a crackand slurry seal, the City is planningto do a full overlay, coupledwith a sewerproject. It makes more senseto do it thisway, so thatwecanget moreof a grindingoverlay, dark sharedthata big challengein cities is that they have someone come in soon after a road has been completed. Like a new development comes along or underground utilities, then theytearupthefreshlycompleted road. Thatis oneofthe last things we want to have happen. Wood Village does a good job of watching out for that to prevent it when possible. Dirkssaidthatwe knowthe uppervillage hassome areasthat need attention and some opportunity in the sewersystem. Reesersaidthatsincethe street utilityfee passed,we'vedonecrackand slurry on all ofour City owned streets. Dirks confirmed that we had done that about 2. 5 times. Miner said collectively on ourstreets we'reabove70%, whichis good. Nominesaidwe are in a good position, Utility SDCchargeson slide. SDCfunds aretransferred into waterand sewer, in casesomethingcomes up and is eligibleto be used forthat. The Citydid the well 3 analysisthatwaylastyear. Waterhighlightspresented by Normine- SCADA,generatortesting, valve can maintenance. Meterand register replacement water samples, etc. dark asked whatthe picture in the upper right-hand corner was, Norminesharedthatit wasa recent leakwe hadon Walnut. Minersaidthat's the one you havebeen talking about; we lost a lot ofwater that way. The water fund revenues are almost entirely from utility fees. Regardingexpenses, personnel is the largestexpenditure. Materialsand supplies are the next, then indirect expenses. We are still above the fund balance requirements forwater. Minerasked aboutthe changesin the waterand sewerfees, hasthat beengoingwell? Dirkssaidthere are a good numberof positives. Usuallywith positivesituations, people aren'tas vocal. This hasalso allowed us to identifyitems wherepeople had leaks. Theydidn'trealizehowmuch watercan beconsumedeach month. The City offers free leak detection, and the majority have been leaky toilets. The City has our utility assistanceprogram available2 times peryear. Generally, it's favorable, with some mixedcomments. We will likely hearmore in the summeras peoplestartwateringtheirlawnsand gardens, Seweris basedon winterconsumption, sothesewercostwill not be as impactedwhentheywatertheirlawn. Reeser contributed thatwe knewthatwhenwe madethis change, it wouldcreateconservation in some people's usage. It's probablygoingto be a yearorso beforewe knowthe true revenue impactsof more conscientioususewill be. Hesharedthat he loves waterreadingand howaccurateit is. Wewere ableto getour population numbers backup, usingthewaterdata.The population reportdatatypicallycomes from DMVand voter registration, which can be delayed, or people may let those things lapse. Using water data, ifthere is an erroror a leak, people knowand reachout becausetheir bill goesup. We havemonthly readings and if there are bad meters or registers, we have a program to identify those. We have very good confidence in our water usage numbers. BudgetCommittee MinutesApril 15, 2025 | Page 4 Minersaidthat he appreciatedthe report. He addedthatit mightbe a good ideain the coming month ortwo to remind people that part of the change is based on water consumption. So, we can help people to keep in mind as they are watering lawns. Dirkssaidthatwe can go backand pull the consumption datato even see at whattime the waterwasused. We are trying to move toward a system wherewecould do that in real time at City Hall. Another note is that Adesa is putting in a carwash, we suspect it will use a lot ofwater. Norminesaid hopefully in the nextfewyearswewill have a cloud-basedsystem andwill be ableto have that data in real time. Norminecontinued, someofthecapital projects forwaterare radio readsthatwill help us getto thatcloud- based system, watermeters, chlorineanalyzers (2 more need replaced), boosterdesign station at out reservoir 1. As someof you know, we havea system set up in 2010at the well 4 site, if we hadto takewell 2 down, the reservoirs orthe uppersystem, then wewould be ableto utilizewell 4 to feed the upper system. Everytime that has happened,we have had to send out a boil waternotice, The City is looking to get redundancy at reservoir 1 too, Since we did an analysis on well 3, it will give us an opportunity to look at thewell 2 site whichis holdingstrong but is agedandwe could probablyuse to look at it. Dirkssaidjust a quick note about reservoir 1 is that it had a booster, prior to 2010. The idea was to update and replace it. Withwell 4, in theory and in the shortterm, well 4 can feed the uppersystem. In your long-term outagesor if you are taking part ofthe uppersystem offline, itjust doesn'tworkaswe hoped, orthe modeling showed, A lot of the undergroundinfrastructure is still in place, so we are looking at the more thanjust the booster facility itselfand we are looking atexploringwhereall those pipesgo. Sewer- Oursewercontrols, runs, and provides all the alertsforour lift stations. Parshallgoesoverto the Fairviewsystem before it goeson to the Greshamtreatment plant. Regardingmaintenance, Dirkstalked aboutourquarterly hotspots. The City hasgeneratorsat ourlift stationsjust foranyissuesthere, we do annual maintenanceon those. Lateral repairs arecompleted ifthere are any issuesthatcome up. The last fewyearswe've been doingabouttwo eachyear, exceptforthis last year, whilewewere looking atour whole sewer system. The Flo-Dar calibration and then the wastewater treatment with Gresham. Most of the revenues come from fees. You can see the fund balanceand then the transfers which we talked aboutearlier, We have a good beginningbalance.You can seethose operatorrequirements thatwe implemented. Ourbalanceis abovethat, so we aregood there. Dirksthatwhenyou look at thatoperating margin, especially compared to water, we've been doing essentially COLA increases for water and adding about4% to sewer, knowingwe havethattrunk line project, whetherupsizing it orfindingsome alternative waysto gain capacity. That is whyyou are seeingthatkind of marginthere. Itwould have been more, but Greshamtreatmentcosts aregoing up more than our rates. Luckily, between all ofthatwe are still healthy in terms ofthe margin and investing in the capital needs ofthe system. Harden askedwhatis the explanationforthe increasein treatment rates, we boughtcapacitywhen Harden wasstill on Council, is it becausewe aredoing more? Dirkssaid no, it's hardto find the full information, they didn't widely publicize the data. Dirks said that they did all around rate utility increases for water/sewer for all customers, whetherresidentialor "wholesaleindustrial".This is a rate structure thatgoes up year over year, with those double-digit increases. Gresham is looking at its system and what it needs forfuture growth, maintenanceand operations. Reesersaid this is the last yearofthose4-yearincreases. Theywere 7%,7%, 14% and 14%. They arecurrentlyworking on theirnextset and havetold us theywill send that overonce it's completed. Dirkssaidwe werein a spotabout 10-12years agowherepeople kept asking why our rates were so high relative to other communities. It was because we were always increasing those rates annually to keep up with inflation and cost to maintain the system. Other cities chose not to, for a variety of different reasons. At some point, there is a bill to be paid. As systems fall apart, as people need BudgetCommittee MinutesApril 15, 20251Page 5 wage increases. There are now a number ofcities doing multiple years ofsignificant double-digit increases. We're talking 20%-30% increases year over year. He said he didn't knowwhat Gresham did in the last decade to keep up with those costs, but obviously they needed some kind of correction. All of its customers are paying for that correction. The philosophy ofour Council and Budget Committee has been that it hurts to increaseevery year, everyone hasto pay a little more, butyou can build it in every yearversuswait 5 years and nowit's a suddenshockto the system, Thatis our philosophy,and it hasturned out reallywell. 12Years ago, the City was one ofthe higher rates and we are middle ofthe pack now as everyone else hascaughtup. dark sharedthat in the 80's, the EPAencouragedsmallercitiesto combinewith largercitiesto savethem time and effortin maintainingtheirjurisdiction. They indicatedthat moneywould besaved. We are now seeingthe consequencesofthat, with manycitiesoutsourcingtheirwater/wastewatertreatment, Thisdoes not allowforflexibilityin rates, you haveto paywhattheytell you to. Norminecontinuedthe presentation- A lot ofour budgetis goingtowardstrunk linedesign.Wehave been talking aboutthis foryears, but afterall the cameraworkthatwe'vecompleted, and looking at ourtrouble areas in the sewer system, we feel like we can reduce the flow in our system. Potentially we can elongate whatwe need to do on the trunk line. Withsome manholesealing and reduction in INI.Wewill focuson exploringsize-wiseforthe trunk line and whatthe capacitywill look like. Dirkssharedthathe thinks it mightbe more beneficialto investthat intotighteningup the system. Looking at future growth projections, short of the Greyhound site, there are not a lot of other housing units or big commercial development in the next5-10yearpipeline. Ifthe City reducesthe million gallons per inch of rain flow, what kind of capacity does that give us for incremental development that will come up over the next 5-10 years? It is a better overall value for our community to tighten up the system and utilize what is alreadythere. Delaying may allowus to use predominatelyARPAfundsdownthe road as well. Harden- Sewerwasdiscussed, butwe didn'tchataboutthe combiningwaterin there. Dirkssaid ideally yes. Water really is doing ok, but in a perfect world we will get the trifecta where all 3 projects come in at once, There was a brief break for refreshments. Reeserpresented on the generalfund starting with communityengagement.The City hasa joint recreation program with Fairview, The IGA renewed again in the Spring of 2023; it has a 4% increase in cost for this year. Programming is funded byfeesanddonations.The non-departmentalfund has had an increasein internal service funds. Capital sinking funds (formerly the municipal building fund) the operating funds have been accumulating resourcesforthe backhoe,dump truck and software. The City has addedSCADAand in the last two years been putting awayfunds for the park structure. Mayor Rios-Campos asked if this isjust this fiscal budgetedyearor is it everything? Reeseradvisedthat it wasthe cumulative amountthathad been putawayforthe projects. Hardensaidthe unappropriated is roughly3 times greaterthan last year. Howmuch ofthat is related to the newmandatethata minimum amount must be held in savings?Reeser said the contingency represents the 2-90 day fund balances. The rest of the unappropriated funds (1.9 million) are unrestricted, butwe haven'tgotten to the capitalordiscretionaryforthegeneralfund yet. Reesercontinuedthe presentation sharingthatthe internal servicefund is farthingsthatare usedforjoint purposes. Forexample, postage, auditing, legal, planning, utilities, communications,computers, maintenance for commonly used buildings and grounds. It is funded mostly by the general fund, the sewer andwaterfund, with each payingclose to 1/3 and streets paying 11%.This is wherethe City hasour Budget Committee Minutes April 15, 2025 | Page 6 PlayEastscholarshipsand the scholarshipsthatget awardedin the summerforcontinuingeducation.We moved that from the general fund to here. It also includes community appreciation funds and communication devices for the Council. There is a marginal increase here, but not a lot of change. Looking at code enforcement, we use the Troutdale court. We've had an IGA with them since 2017- 2018. They were trying to get it up and running when COVID hit so there was a 3-year payment, they waited a coupleofyears beforeaskingfor anotherone, nowthat billing will be annually. TheTroutdalecourt looks at total costs and we pay whatever the cost of the tickets do not cover. $10, 000 is a lot, but they do have about$160,000-$170,000 in civil fines a year. Mostofthat is related to Sheriff'sofficepatrol and law enforcement. It also saves back-endcosts. It is kind ofa onestop shopfor court also. PublicworksAdmin hascostdirectly related to publicworks. Ops buildingsand communications increased due to SCADA, internet upgrades and security. The savings here were the education reimbursement, and the fat, oil and grease (FOG) program moved to othergroups. Non departmental - The municipal Wi-Fi in the park did not cost as much as budgeted. There is a reduction in the budget for the splash pad water costs. The City finally has a good idea of what that real water costs are forthe solash oad. so it won'thaveto be paddedas much. Dirks gave a presentation on the overview of all budgets. The largest increase is fire, on the public safety side. Thecapital sinkingfund will continueto grow,fundswill not be spentoutofthatforthe nextdecadeor so. Discretionary spending is where wetake those unappropriated ending balances that are unrestricted. In additionto whatwe hadforthe rollover forfire andoutreach, the City has $50,000forfire funding, polling and outreach.The City is waitingfora formal letter of intentthatwe can taketo the Council forapproval, withwhatwe are hopingwill be a 7/1/2026startdate. Weareonly hoping at this pointbecauseit requires a 1-yearextension with Gresham. This would give everyone, including the firelighters at Gresham, an understandingofwhatthefollowingyearwill maintain. As part of the District 1 transition, we know we will need to invest in some kind of capital that we haven't had to in 30 years. There will be a piece of a newfire engine, a type one apparatus, $600, 000 is what needs to be invested in some kind of capital. This would be the down payment for that. There would be a newfirestation betweenWoodVillageand Fairview,whichwould betemporaryeitherin existenceor bring in temporary options. The City has spoken with District 1 about that, and they have said they would rather investin people andequipment, ratherthan grandfacilitiesthatvery fewpeople will get to. We are coming up on the 75th anniversary of Wood Village. The last big celebration like that was the 50th anniversary, which Dirks attended. They had a spread of food, cake, old articles and fireworks. We are not sure whatto do yet, but this is for everyone to consider if we want to do something celebratory, We have set aside $7500 in funds for that. Booster station design work rollover was $40, 000. Some years we have pages of discretionary, but that is it for this year. Dirks indicates that he knows we are asking our people to invest in fire, and we need to do so aswell. Hardensaidthe cooperationofthe 3 citieson fire has been great and it seems like all 3 cities are on the same page, There is a question of if Wood Village knows if the other cities are putting money in their budget for this. Dirks said Fairview and Wood Village told Troutdale they should be the first to put in the money because their increase percentage wise is the least, Troutdale agreed. Troutdale will place the first dollars in, andWoodVillagewill probablyhaveto frontload more. With an understandingthat Fairview BudgetCommittee MinutesApril 15, 2025 | Page 7 would probablypay us backat a differenttime. Thiswould be the maximum amountthe Citywould put in, hopefully less than thatforyear 1, The Citywantsto havethecapacityto makesurethatwe make District 1 possible for 7/1/26 and there is some money in the bank to make it happen. Minersaidthathe hopesthese numbers are not conservativeandenoughto pull this off in thefirstyear. Let's makesurewe haveenough to pull it off, even if there aresome glitches. Theothercitiesare committed to this as well Dirkssaid. Minersaid he wantsto makesurethatit is enough. We have an estimateon the fire station and engine. Tan saidshethinks Mineris concernedthatwedon'twantthereto be any hiccups on our end as a City, because ofour budget. Reeser shared that we believe they will make good on it, theywill haveour backsand pay us backafterif it comes to that. Minersaid thatwaswhathe wanted to hear. Dirks advisedthatin the conversation with Gresham, theyasked ifyou haveall this moneyto do this, why are you upset at our proposals? The response was that this is an investment in the future, and the Cityis getting somethingdifferentfrom it. These areessentiallyone-timestartup costs, not agreeingto an ongoing cost without a sustainable financial model. Harden asked if Fire District 1 has 4 people teams which they do. Insteadofone 3 person company, understandingthere areotherareastations to respond, the initial Districtone launchwould be 2 stationswith fourperson companiesaddingon also in the latter as it matures. Theyweretalking aboutstaging more ofthe interfacewildlandequipmentgiven the general risk especiallyin the Troutdale area, but also understandingwhatkind of medical response is needed and what kind ofequipment. Wedon'tneed a laddertruck darksaidand therewasassurancethatwewon'tpayfor anythingwedon't need to use. Hardensaid there areotherstationsthatcould respond and that really matters becauseyou cannothave 3 peoplego into a fire unless the rules havechanged,so at leastone otherstation had to respondevery time we had a fire. Dirkssaidthatwas District 1's proposal, if it wereto start this July. A 7-person company, a 3-person company and a 4-person company to give the 7 to do the first response to an actual structure fire if Gresham fire wasn't available for mutual aid. Their other stations are about 12-15 minutes away. Harden asked ifthe Council left a mechanism in their required minimum endingfund balancethatwould allowthem to spend someof it. Dirkssaid in terms of the minimum ending fund balance, it can be spent down. Itjust triggers discussions and reports to the Council/Budget Committee as appropriate. That's the framework and if it doesn't meet it, there needs to be a reason why. The Citywon'tget into a spotwhereyou thinkyou have reserves andthere aren'tany, and no one knows why or when. Councilordark stepped awayfrom the meeting brieflyduringvoting, Upon returning, he gave approvalfor all 3 recommendations. Upon motion by Miner, seconded by Smith and passing8-0, the BudgetCommittee recommendedto authorize the property tax levy of the permanent tax rate forthe City ofWood Village of $3. 1262 per $1000 of assessedvalue. Smithsecondedthe motion, and it wasapproved 8-0. Upon motion by Harden, secondedby Minerand passing8-0, the BudgetCommittee recommendedto the City Council adoption ofthe 2025-26 budget excluding recreation services as amended by the Budget Committee. As the Directorof PlayEast, MayorRios-Camposrecused himselffrom the 3rdvote. Upon motion by Miner, secondedby Hardenand passing7-0, The BudgetCommittee recommendedthe adoption of the FY25-26 Budget for recreation services as amended by the Budget Committee. Budget Committee Minutes April 15, 2025 | Page 8 Councilordark returned and indicated his approvalforall 3 motions. Hisvote is included in the above tallies. Therewasa discussionconfirmingthe next Council meeting would be held thefollowingTuesdayandthat the Eastereventwould beon Saturdayfrom 11-1.Volunteers arrive between 10 and 10:15. ADJOURNMENT With no further business, the meeting adjourned at 7:45pm, TeresaCampos-Do inguez SECRETARY EST: CITYRECOR E BudgetCommittee MinutesApril 15, 2025 | Page 9