City Council

^&^J sll^ ^ "^ ~. Mayor CouncilPresident Councilors Jairo Rios-Campos Dara Tan John C. Miner Patricia Smith ^w " aTY.OF,Wood Village WOODVILLAGECITYCOUNCIL MINUTES July 22, 2025 PRESENT MayorJairoRios-Campos,CouncilorsJohnC. Minerand PatriciaSmith,City ManagerGreg Dirks, Public WorksProject ManagerBeckyGallien, PublicWorksOperationsManagerErikaBronsonand interested parties. ABSENT CouncilPresidentDaraTan, CityAttorneyJeffCondit, DirectorofFinanceSeth Reeser CITIZEN COMMENTS (NON. AGENDA ITEMS) A resident from Riverwood thanked the Council for the new RRFB crosswalk at Wood Village Blvd, noting improved safety. COMMUNITYHEALTHWORKERSPROCLAMATION Minerreadthe proclamation recognizingtheweekofAugust17-23, 2025, as CommunityHealthWorker's Week in Wood Village. PUBLICSAFEFfREPORT ChiefStewartsharedthat LieutenantJakeHowellwill be assumingdutiesasChiefofPoliceforWood Village. Howellsharedthathe isexcitedto bea partofthe cityandfeels luckyto be here, Stewart presented the public safety report for the previous month. He advised everything is trending normally. There wasone carthat was reported stolen off223rd, it was recovered in Portland a couple of days later. Suspicious subject vehicles and reported traffic accidents decreased from the previous month. Stewartadvisedthattheyputout a decoycarto addresssome speedingcomplaintsthathadcome in. It wason OregonSt. but hassincebeen placedatthetop of238th.Thereweretwoonlinereportsduringthis time, one was a hit and run, and one wasforfraud. Stewartreportedthattherewere 13vacationhomechecksandwantedto highlightthatthisoption is available to the community. Minerwelcomed Lieutenant Howell. Mayor Rios-Campos asked with the current political climate, if there wasan increase in hate crimes in thejurisdiction or ifthey have been hearing about it from other agencies. Stewart said that he has not seen that and if it were to occur, that would be reflected in the report. Those would bea priorityone ortwocall if it iscodedas a hatecrime. MayorRios-Camposaskedwhatcould be doneifsomeonewasa victim or lookingforassistance.Stewartadvisedthat iswhattheyare herefor, and theywould be welcometo comevisitthe precinctinTroutdaleorgivethem a call. Hesaidthatthis is our community, and they are committed to doing everything they can to make sure everyone feels safe. Dirkssaidthathewantedto thankthe Sheriff'sofficeforthecommunityengagementatthe recentNiteOut. They brought a lot ofvehicles and extra things this yearand it was a really great connection. Stewart shared that they enjoyed the event also. PLAYEASTBOARDAPPOINTMENTINTERVIEW JenniferLightheartwascalledto the podium;the interviewopenedwitha briefIntroduction. Shehaslived in the Fairview/WoodVillageareaforabout 13years. Shehasseen a lot ofchangesand is in a placenow whereshecan givebackto thecommunity. Smithaskedwhatin Lightheart'sbackground, personalor professional,drawsherto servethecityasa memberof PlayEast.Lightheartsharedthathavingcome from a disadvantagedbackground,shesawfriendsandfamilyableto playsportsanddo extracurricular activitiesthatshewasunableto do. Whenshehadchildren, sportswere mostlyoutofreach,exceptfor programs like PlayEast. She believes that giving kids and adults an outlet for creativity and moving their bodieswiththeirpeers improvesqualityoflifeandwould liketo bea partofthat. Mineraskedwhather definitionofleadershipis and howshewouldshowherleadershipon the board, Lightheartrespondedthat her definition of leadership is caring about the team and howyou get to the goal, notjust the goal itself. Leadershipis learningyourteam and adjustingto theirneedssothatthe goal is attainableforall. Building trust andconsistency,wheredifferencesare notonlywelcome, butencouraged.Shesharedthather leadership style will be shown in the way she responds and interacts when all are in agreement, but more importantly, whenweare not. MayorRios-Camposaskedwhatsheconsideredimportantfactors in a group decisionmaking process. Shesaidthattheyare unbiased,benefitthe majorityandalignwithourgoals. Smithaskedwhatthe biggestissuesfacingthecommunityare andwhatrecreationopportunitiesthereare atthistime. Lightheartsharedthatshebelievesthere is a lackin equity in howthe programsare beingrun. She has not participated in PlayEast! just yet and is basing that on herexperience with Troutdale/Gresham programs. Shesaidthere areareasforimprovementin optionsforages 14-18,adultsandpeoplewith disabilities. She said she would like to see those individuals be included in the programming. Miner asked whatelse Lightheartwould like us to know. Shesaidthat she has lived here for 13 years, andthe east county is underserved byourtaxdollars.Accordingto Oregonlive63%of Reynoldsstudentsare disadvantaged,51%live ator belowthe poverty level andshe hasbeenthere. Havingsomeonewhohas beeninthesituationand overcomethe challengescan help. Lightheartshareda passionfor helpingothers. Miner asked her to share some of the work that she's done with her company. Lightheart is on the Bigger Carescommittee with hercompany. Theyget an annual budget, meetseveral timesa yearandchoose where the funds go. She indicated that they don't always agree on where the money would bestgo. She sharedhowtheyovercomethis bylookingforsmallerorganizationswherethe moneycangofurther. Upon motion byMiner, secondedbySmithand passing3-0, Lightheartwasconfirmedasa PlayEast!board member. The council welcomed Lightheart to the board and shared that the position term length is until 12/2027 CONSENTCALENDAR A. CityEvents City Council Minutes July 22, 2025| Page 2  27th Annual City Nite Out Debrief Pumpkin Fest Dirks shared that the Nite Out went really well. There was an observation by Miner that we were missing a lot ofour Hispanic community at the event. He added that people are out ofjobs, afraid to go into communities and losing an opportunity to work, live here and be safe. We want to do what we can as a city to recognizeour Hispaniccommunityanddoeverythingwecanto supportthem. MayorRios-Campossaid it is importantthatwe recognizeit, andthatwe lendoursupportto ourcommunitymembers. TheCityof WoodVillagewill doeverything possibleto supportasan agency. Dirkssaid hopefullywecanfinda wayto shiftthat, sowecan connectwithall ofourcommunity members. Dirksnoted it wasniceto havetheequipmentrodeoandthe vendorareain a newlocation. MayorRios- Campossaidthatthe activityputtogetherforfirewasvery useful-andthereweregreatconversationswith thecommunity. Thecommunityunderstandstheimportanceandthe valueofthe directionwearegoing. Dirks advised he will follow up with fire later in the agenda. Upon motion by Miner, seconded bySmithand passing3-0, theConsentCalendarwasapproved. SCHOLARSHIPAWARDS TheCityhad 8 applicantsforscholarshipsthis yearandtheywereall qualified.Theywerescholarships awardedto 4 individuals. Partofthedecisionmakingthisyearwasto limitthe awardsto firsttime applicants only. MayorRios-Camposannouncedthe scholarshipawards.Thefirst recipient is David Rodriguez.He will be attending George FoxUniversity for computer science. He has already achieved his 2-year degree from Mt CommunityHood College. The second recipientofthe scholarshipis KarinaTello Rubiowhowill be attendingthe UniversityofPortlandfor nursing. Sheis a first-generationcollege studentwhoplansto live in WoodVillagewhilecommutingto school. Karinavolunteersforthe readingprogram everysummeratthe library. The third recipient, Yovany Hernandez Perez, will be attending Mount Hood Community College for Art and painting.Yovanyhasbeen a strong communityvolunteerand isa partofthe LidaresNaturalesas well. The fourth recipient, Leonel Flores Rochin, is planning on attending Portland State University for architecturewitha minorin business. He is a first-generationcollegestudentwhowantsto be remembered fordesigning/buildingsomethinggreatforthe publicbenefit. Eachrecipienthasreceived$1,300for scholarships, in additionto a $1,200stipendthatcan be usedfor materials, equipment, orotherneedsthatthe scholarshipmightnot beableto cover. A total of$2,500for each recipient. BUILDINGFEEUPDATEORDINANCE2.2025 Mayor Rios-Campos opened the public hearing. Dirkssharedthatbuildingfeesareoverseen andregulated bythe stateofOregonto besurethattheyonly cover building activities. The proposed building fees better align with Gresham's fees, including adjusting the billable hourly rate from $166 to $175 and were presented to Council at the May 13thmeeting. The City Council Minutes July 22, 2025 | Page 3 changes were submitted to the Building Codes Division at the state. This included an open public comment period for comments on the fees. The ordinance before the Council would be effective September 1st if adopted. MayorRios-Camposasked iftherewereanyCouncilquestions. Therewerenone. Hethen askedifthere wereanypublicquestionsorcomments. Therewerenone. MayorRios-Camposclosed the publichearing, Upon motion by Miner, secondedbySmithandpassing3-0, Ordinance2-2025wasapproved. SYSTEM DEVELOPMENTCHARGES RESOLUTION23-2025 System development charges are typically charged for new development or if additional capacity is needed for an existing home or business. These rates are calculated based on the water, wastewater and parks master plans, which have specific capital projects that look at what is needed to expand our system. The feesare indexedto theengineeringnewsreportwhichlooks at basicrawmaterialsandconstructioncosts. The proposed SDC fee increase is 2. 395%. Upon motion by Smith, seconded by Miner and passing 3-0, Resolution 23-2025 was approved. FIREUPDATE DirksreportedthatWoodVillageis in a one-yearfireserviceagreementwithGresham,costing$800,000 - about a 42% increase from the previous rate, No new proposal has come from Gresham, and ClackamasFire District 1 remainsan option. Thefourcitymanagers(WoodVillage, Fairview,Troutdale, and Gresham) meton July2 to explore roughlyeightpossiblepaths, includingforminga newdistrict(by Greshamorjointly), joining District 1 or District10, oreachcity pursuing itsownoption. The managersplan to meet with District 1 in early August and District 10 shortly after, with updates expected in September or October. Communityengagementatthe recent"NightOut"event revealed strong publicinterest in fasteremergency response times-ideally within four minutes-which could be achieved by adding a second fire station in WoodVillageor Fairview.Communitymembersexpressedwillingnessto investin improvedserviceif it's financially sustainable. There were recent union communications about the issue, prompting a city response and a press release emphasizing the long-term value and need for improved coverage. Mayor Rios-Campos and Miner both highlightedcommunityconcernsabouttimelinessand accountabilityforrisingcosts. Dirks noted that ongoing outreach, polling, and intercity collaboration will continue through the fall, aiming forclearerdirection byearlyfall. All partiesagreedthatdecisionsshould prioritizeregionalcooperation. PARKSCOMMISSIONMEETINGRECAP Dirks provided a recap ofthe recent Parks Commission meeting. The group reviewed project updates and conducteda walkingtourofthe pathway,picnicarea, and restroomfacilities. Discussionfocusedonthe Wetland Parkproject, whichhasa $940,000budget. Dirkswilltravel to Salemnextweekto request nearly $300,000in a state parksgrant. The CitycollaboratedwiththeWisdomofthe Eldersandthe Confederated City Council Minutes July22, 2025| Page 4 TribesofGrand Rondeto ensurethe plantingofapproximately200,000culturallysignificantnative plants. A community planting event-or potentially a series ofevents-will be organized. The uncovered space is currently permitted as a picnicarea, butthe Cityplansto seekcommunityinputon whetherit should become a meditation or nature play area. The goal is to put the project out to bid by winter. Dirks also shared updates on the online park reservation system, launched in June 2024, which has receivedvery positivefeedback.The newBBQareais especiallypopular. The Commissiondiscussed maintenanceand storage needs, includinga potential40x60parksmaintenancebuilding,though it is unlikelyto be includedin nextyear'sbudgetdueto othermajorpriorities, suchasfire services. Therewas also discussion about Hawthorne Park's role as a neighborhood entryway and ways to better use underutilized areas, including the gazebo space. RegardingCDBGprojects, recentyearshavefocusedon parkimprovementssuchasADApathways, picnicareas, ballfieldand basketballcourtupgrades, irrigation,andthe Hawthornetrailhead.The Commission recommended making the ADA crossing and park entrance, additional walkway improvements, andenhancedlightingthe nextCDBGpriorities-possiblyincludinganADAentryfrom Hawthorne. Finally, the group discussed plans for Wood Village's 75th Anniversary (February 9, 2026). Dueto timing and costchallenges, a large Februaryeventseemsunlikely. Instead,the Commissionsuggested banners, expandingthe NightOutcelebration, andexploring, but likelyforgoing, a droneshowdueto highcosts. DISCUSSION:CITYCOUNCILINTERVIEWPROCESS MayorRios-Camposstatedthatthere is a vacantcouncilseat. Dirksadvisedthatsincethereare lessthan 2 yearsremainingfortheappointment, the positionwilt befilled byan appointmentofthe Council. MayorRios-CamposaskediftheCityhad receivedanyapplicationsand Dirksrespondedthattwo applicationshad beensubmitted andthereis potentialfora third applicant. Minerannouncedhewill be absentforthe Septembermeeting and likelyunableto participateremotely. The Councildiscussedqualitiesdesired in a newmember, Smithemphasizedthe importanceof collaborationandopen-mindedness,whileMayorRios-Camposhighlightedmaintainingthe Council's respectful andforward-movingdynamic.All agreedthatnewvoicesare valuableandthatdecisionsshould reflectdoingthe rightthing, notjusttheeasything. The group also reviewed selection metrics and interview questions. Dirks will finalize the interview questionsand presentthem attheSeptember9 meeting, Staffwill preparea writtensummaryofthe discussion for that meeting, with council position interviews scheduled for the following meeting to ensure Council President Tan can participate in the selection process. DIRECTOROFPUBLICWORKSREPORT Bronson reported thatthe storm bioswale on the north end ofthe park wasovergrown but has now been revamped and restored, ready for fall functionality Public Works accomplishments included: City Council Minutes July 22, 2025 | Page 5  . 10 manholessealed in UpperVillageto reduceinflowand infiltration,withsealingto continue throughthe year. . All utilitystaffrecertifiedforflagging. . 6 newtrash receptacles installed inthe park(3 on eachside). . 3 new water sample stations added to meet updated state sampling requirements (5 samples/month). . 162 new radio-read water meters installed, with 185 additional radios received to complete full system conversion-allowing remote readings and better customer data. The CitywasrecognizedbytheOregonAssociationofWaterUtilities(OAWU)forits leakdetectionefforts, witha recentarticlefeaturingWoodVillage.Arcoand Fred Meyerremodelsare in process, andsomework is occurring atthe Byway. The City's water loss rate dropped to 4. 75%, notably lower than usual. Bronson explainedthisseasonalreductionoccursas irrigationincreases.Staffare monitoringresultsafterisolating a linebetween244thandSandyto assesspotentialleakimpacts. Dirks noted optimism that a major leak may have been identified and that the numbers are trending positively. Chick-fil-Aexperienceda briefwaterline separation,whichhasbeenrepairedandsanitized.BunzBurgers and Dogsis scheduledto opensoon. Fred Meyer'sgrandreopening is setfor Fridayat 9 AM, following a full remodel-coincidingwiththeclosureofthe Gatewaylocation,signalingconfidenceinWoodVillage's store. Smithnoted a damagedgate postnearHawthorne,whichstaffwill inspect. MayorRios-Campospraisedthe park'scleanlinessand restroomcondition, and Dirksappreciatedthe feedback, notingtheteam hasbeenshort-staffeddueto a parksutilityworkeron leave. DIRECTOROFFINANCEREPORT DirkssharedthatSethis currentlyout, butthere is a financereport includedinthe packet. The Cityisstill awaitingyear-enddatabeforea full reportcan be provided, Business IncomeTax(BIT) revenuecame in strong, and motel revenues were also robust. Overall, the financial outlook is positive, and the Cityunderspentits budget. Moredetailsonthefiscalyear-end resultswill be presented atthe nextmeeting. CITYMANAGERREPORT Dirkssharedthatthe primaryfocus isfire. Hestatedthatthe Cityis currentlyinthe bestpossiblepositionto find a regional solution and expressed hope that the momentum and positivity will continue. Regardingmanholesealing,the Cityisexploringwhetherits crewcan handlesome oftheworkinternally. It maytake longerastheteam learns, butthereis a strong willingnessto try. TheCityis alsoevaluatingthe locationsforupcomingsewerrepairprojects. Asforthestreet project, 239th appearsto bethe leading candidatefornextconstructionseason,thoughmore informationis neededbeforefinalizingthescope. Fire and utilitiesremaintheCity's primaryfocus. Dirksnoted that he will betakingsome additionaltimeoffandworkingfrom homemoreoften to supporthis wife.The managementteam hasreviewedprioritiesandwillensurecoverage. MayorRios-Camposshared City Council Minutes July22, 2025| Page 6 that he had offered Dirks the option to reduce meetings to once a month if needed, to provide more flexibility. Smithand Minerbothagreedthatthis is a viableoption. Mineraddedthatifthere isn'ta timelineon something,don'timposeonethatlimitsflexibility. Dirksmentionedthatthe upcomingseasonis expectedto be less busythanthe previousyearand expressed hisappreciationto the Council. CITYATTORNEYREPORT TheAttorneywasin Corvallistoday, but Dirksspokewith him, Jeffannouncedhisretirementatthe endof the year. The replacement process will be discussed, and we need to throw him a party. MAYOR& COUNCILCOMMENTS Mayor Rios-Campos said that he and Dirks attended a homelessness discussion in Gresham with county officialsandtheoutlookappearshopeful. Findingsfrom theseconversationswill besharedonAugust20. There were many different perspectives, viewpoints, and community needs discussed. The City is supportiveofhostingthe meeting locally. Fred Meyeris holdingits reopeningcelebrationthis Fridayat 9:00am, andthe Mayorwill be inattendance. Thursday,August7, 2025, is Recreation Nightatthepark, featuringfreefood, shavedice, andplansto distribute back-to-school items. The event will run from 6:00 to 8:00 PM. ADJOURNMENT With no further business, the Council adjourned at 8:09 pm. Jairo Ri -Campos A ST: MAYOR TY RECORDE City Council Minutes July22, 2025 | Page 7